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November 10, 2021 at 6:00 PM - Regular Meeting

Agenda
I. OPENING
If you have questions or comments related to items not on the agenda, you may address the Board during Part II of the agenda. For public comment related to items which are listed on the agenda for discussion and possible legal action, you may provide input during the time the Board discusses the item.  In either case, please complete a "Request to Speak" Form and submit it to the Board Secretary before the meeting is called to order. Your name will be called when it's your turn to speak. Citizens are asked to restrict their comments to three (3) minutes. Groups wishing to speak should select a spokesperson to represent the view of the group.   Before you begin to speak, please identify yourself by clearly stating for the record your name and address. 
I.1. Call to Order
I.2. Roll Call
I.3. Pledge of Allegiance
I.4. Moment of Silence
I.5. Adoption of Agenda
II. Public Comments
Action taken as a result of this open call for public comments or requests regarding items that are not on the agenda will be limited to directing the staff to study the matter or to reschedule the matter for further consideration at a future Board Meeting. Board Members are permitted to respond to criticism from the public, but may not discuss or take legal action on matters raised during the open call to the public.
III. Board Meeting Minutes Not Previously Approved 
III.1. Regular Meetings
III.1.1. October 7, 2021 Regular Meeting
IV. Presentations and Reports
Description:  (Notice must be specific as to the type of report that will be given, subject matter and who will be making the report. The Board may engage in discussion but will take no action during the meeting.)
IV.1. Superintendent’s report
IV.1.1. M&O Override election results
Presenter:  Mike Westcott
IV.1.2. Albertsons-Safeway and Vons grants to Band and Choir
Presenter:  Mike Westcott
IV.2. Board Member's report
IV.2.1. Theater production report
Presenter:  Carol Anne Teague
IV.3. Site administrative report
IV.3.1. Sex ed curriculum timeline update
Presenter:  Genie Gee
IV.3.2. Site council update
Presenter:  Genie Gee
IV.3.3. Band  & Choir
Presenter:  Genie Gee
IV.4. Finance Report
Presenter:  Lynn Leonard
IV.4.1. Constitutional Aggregate Spending Limit
Presenter:  Lynn Leonard
IV.4.2. Verde Valley Business Managers meeting
Presenter:  Lynn Leonard
IV.4.3. ESSER reporting and grant submission timeline update. 
Presenter:  Lynn Leonard
V. Action Items - Consent 
Description:  (Specific information on routine vouchers and personnel will be available at the District Office 24 hours prior to Board Meetings. Please see the Governing Board Secretary during regular office hours.(All items listed hereunder are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the consent agenda and will be discussed separately.)
V.1. Approval of Routine Vouchers
V.1.1. Expense
1015 -$219,582.36
1016 -$       659.86
1017 -$  76,953.66
1018 - $110,383.10 
1019 - $209,726.74
V.1.2. Payroll
10 - $347.117.13
11 - $326,630.61
12 - $376,791.41
V.1.3. Bookstore Activity
Description:  Ratification of payments 
V.2. Personnel
V.2.1. Administration
V.2.2. Certified Staff
V.2.3. Classified Staff
V.3. Donations
V.3.1.
  • Panasonic Digital Camera for Art Club - Barbara Miller
  • $200 Theater Department Donation - Betty Wolters
  • 41 Dell Optiplex 7010 PC's - Camp Verde Unified School District 
V.4. Agreements
V.4.1. MOU with Boys to Men
V.4.2. Interlocal agreement with BuyBoard
V.5. Policy Second Readings
V.5.1. Policy BA - School Board Operational Goals related to the recommendations from the CMSi Curriculum Audit.
Presenter:  Mike Westcott
VI. ACTION ITEMS - DISTRICT BUSINESS
(Specific items of District business as listed for consideration - may include various categorical areas as the business of the District necessitates Board discussion, deliberation, and action)   

VI.1. Consideration and possible approval of one bylaw change from the ASBA.  The Board will  discuss,  consider  and give direction on voting on one bylaw  change proposal  from  the Arizona School  Boards  Association.  This  bylaw  proposal  by  the ASBA  Board of Directors  must be approved by  two-thirds of the ASBA  member  boards  to be effective.  After  discussion,  the Board will vote to give direction to  Superintendent Mike Westcott  to vote in the  manner  the board has  approved.  The following is  the bylaw  proposal  to be considered and acted upon: 

Proposal  A    With unanimous  approval  of the ASBA  Hispanic  Native America Indian Caucus  and ASBA  Board of Directors,  this  change is  being  sought by  the Hispanic-Native American Indian Caucus  (HNAIC).  It would create a seat on the ASBA  Board of Directors  so that Hispanic  and Native American interests  can be represented  simultaneously  on the board. Currently, there is  one  seat on the ASBA  Board of Directors  designated for  a representative of the HNAIC  and it alternates  every  two years  between Hispanic representation and Native American representation, creating  gaps  in representation.  By contrast, the  Black  Alliance has  a seat on the ASBA  Board of  Directors, ensuring representation on the board at all  times.  This  proposed bylaw  change also provides  the flexibility  for  the HNAIC  to split into two distinct groups  if its  members  so  choose and allows  those  groups  to change their  names  and be recognized under  the new  names. 

Presenter:  Mike Westcott
Description:  2021 Bylaw Change
VI.2. Consideration and possible approval of the 2021-22 Classroom Site Fund payroll distribution plan. Over the past year, several changes have been applied to the Classroom Site Fund (CSF) resulting in expanded allowances and additional monies for the fund. Most notably, on March 18, 2021, Governor Ducey signed SB 1139 modifying distribution requirements for monies from the CSF
Presenter:  Lynn Leonard
VI.3. Request for Approval of Authorized Designees for Asset Disposal - The Board will discuss and consider approval for authorizing designee(s) for disposal or transfer of fixed assets. 
Presenter:  Lynn Leonard
VII. INFORMATION AND DISCUSSION ITEMS 
Description:  (Matters about which the Board may engage in discussion but will take no action during the meeting)
VII.1. First reading of modifications to Policy GBEF and Regulation GBEF-R: Staff use of digital communications and electronic devices. 
Presenter:  Mike Westcott
VII.2. First reading of modifications to Policy GCQE - Retirement of Professional Staff members.  Consideration of a notice of intent to retire deadline of January 31.
Presenter:  Mike Westcott

VII.3. First Reading of ASBA Policy Advisories 712 - 715.  These Policy Advisories are in response to a recent ruling by Maricopa County Superior Court Judge Katherine Cooper that parts of H.B. 2898 are unconstitutional and void.  Should there be additional court action in the future that reinstates these laws, Policy Services will re-issue these Policy Advisories under new numbers to avoid further confusion.

Presenter:  Mike Westcott
VII.4.  First reading of modifications to Policy CA - ADMINISTRATION  GOALS /PRIORITY  OBJECTIVES as related to the recommendations from the CMSi Curriculum Audit.
Presenter:  Mike Westcott
VII.5. Information and discussion related to District hiring processes and practices.
Presenter:  Mike Westcott
VII.6. Information and Discussion regarding coaches meetings and input and communication from coaches to the Administration and Board
Presenter:  Mike Westcott, Yancey Devore
VIII. EXECUTIVE SESSION

VIII.1. Pursuant to A.R.S.§38-431.03 (A) (1) - The Board may vote to convene an Executive Session to discuss personnel matters related to the Superintendent’s annual evaluation pursuant to A.R.S. 38-431.03(A)(1) and District Policy CBI, CBI-E. 

Description: 

(All persons present are hereby reminded that it is unlawful to disclose or otherwise divulge to any person who is not present, other than a current member of the Board, or pursuant to a specific statutory exception, anything that has transpired or has been discussed during this executive session. Failure to comply is a violation of A.R.S. 38-431.03).

IX. ACTION ITEMS – DISTRICT BUSINESS
Description: 

(Specific items of District business as listed for consideration - may include various categorical areas as the business of the District necessitates Board discussion, deliberation, and action)

IX.1. Consideration and possible approval of the Superintendent’s performance pay.  The Board will discuss and consider approval of the Superintendent’s performance pay as specified by the Superintendent’s 2021-2024 contract, Exhibit A, and related to the Superintendent’s goals for the 2021-2022 school year.

Presenter:  Mike Westcott
X. INFORMATION ONLY ITEMS
Description: 

(The Board will not propose, discuss, comment, or take legal action during the meeting)

X.1. Requests for Future Agenda Items
XI. ADJOURNMENT

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