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May 17, 2021 at 7:00 PM - Regular Meeting

Agenda
A. CALL TO ORDER (7:00 p.m.)
B. PLEDGE OF ALLEGIANCE
C. COMMENTS FROM THE PUBLIC
Description:  Members of the public wanting to provide public comment during a Regular Board Meeting should send their comments by email to chris.green@albany.k12.or.us. Comments must be received by noon on the
date of the Regular Board Meeting. Comments must be limited in length to be read in 3 minutes. Comments will be read by the Board Chair or Vice Chair during the "Comments from the Public" time on the agenda.
D. BOARD BUSINESS
D.1. Action item as a result of Executive Session
Speaker(s):  Kim Butzner
D.2. 2021-22 School Board Meeting Schedule
Speaker(s):  Kim Butzner
Description: 
  • Schedule status quo dates for meetings, preplanning and events (All Star)
    • Pre-planning dates
      • Placeholder and discussed in July meeting with new board
  • No current July meeting scheduled
    • Required for new board members
    • Appoint chair/vice chair 
Action:
Make a motion to approve the 2021-22 School Board Meeting calendar as presented.
E. SUPERINTENDENT COMMENTS
E.1. Superintendent Report
F. FINANCIAL REPORT
Speaker(s):  Jim Scherzinger
F.1. Monthly Financial Report
Speaker(s):  Jim Scherzinger
Description: 
Action requested by staff:
Make a motion to approve Financial Report as presented.
F.2. Budget Update
Speaker(s):  Jim Scherzinger
G. BOARD REPORTS
G.1. Board Liaison Reports
G.2. Board Member Reports
Description:  Members of the School Board may use this time to make comments, request information, recognize excellence or otherwise communicate to staff and community.
G.3. Student Board Member Reports
H. COMMITTEE, COMMUNITY AND SCHOOL PRESENTATIONS
I. CONSENT AGENDA
I.1. Personnel
I.2. Minutes
J. OLD BUSINESS
J.1. Transportation Facility
Speaker(s):  Russ Buttram
Description: 
Action requested by staff:
Make a motion to approve the full faith and credit obligation resolution for $10.7 million as presented by staff.
J.2. Transportation Facility - Project Management
Speaker(s):  Russ Buttram
Description: 
Action requested by staff:
Make a motion to approve the HMK Fee Amendment not to exceed $299,500 as presented by staff.
 
K. REPORTS
L. BOND BUSINESS/REPORTS
L.1. Monthly Bond Report
Speaker(s):  David McKay
Description:  David McKay will present the monthly Bond Report for the month of April.
M. NEW BUSINESS
M.1. Board Policies
Speaker(s):  Melissa Goff
Description: 
  • CBA - Qualifications and Duties of the Superintendent - Melissa Goff
    • Updates are highly recommended by OSBA
    • Language is a complete replacement of the language in current policy.
  • ING - Animals in District Facilities - Discussion - Melissa Goff
    • Review GAPS current policy, OSBA recommended policy and neighboring district policies for discussion.
  • KL - Public Complaints - Melissa Goff
    • Updates are highly recommended by OSBA
M.2. Authorizing Resolution - Sale of Marion St Property
Speaker(s):  Russ Buttram
Description:  This is a first reading for the resolutions  (plural) authorizing the sale of the of the property on Marion Street.  The first of the two resolutions will return at the next Board meeting with staff requesting a vote.  The second will return after staff have received and evaluated offers and can make a recommendation to the Board.
M.3. Nutrition Services - Contract Extension
Speaker(s):  Russ Buttram
Description:  The Board has previously discussed the plan to extend the existing SODEXO contract through its final option year and follow up with the required RFP next year.  If approved, this is the package GAPS will send to ODE to effect that extension.  Based on prior conversations, the Board may wish to focus on first three pages (updated contract terms) and the last four pages (Food Service Management Company Monitoring Form).
 
Regarding basic contract terms, SODEXO highlights the fact that the CPI used to index their prices climbed by 3.7%, but they were able to recommend an meal price increase of only 2.5% ($0.05 per meal).
 
Regarding the monitoring form, the previous form was completed in 2019.  COVID interfered with the process last year, and complicated this year’s review as well.  The form accurately indicates several areas for SODEXO’s improvement.  GAPS’ oversight process needs to improve as well.  I am confident we can both sides in the 2021/22 school year.
 
Action required by staff:
Depending on remaining questions or concerns, the Board could elect to

- Bring this back as "old business" at the next meeting or
- Make a motion to approve the SODEXO contract extension as presented by staff
 
M.4. Bus Financing
Speaker(s):  Russ Buttram / Ashley Netzel
Description:  On January 11, 2021 , the Board approved the purchasing of four school buses for a total amount $528,085.  This item selects and approves a specific financier for that purchase.  As is traditional and required, we solicited proposals.  Four companies responded and Municipal Asset Management offered the best terms.  This is the same company that offered the best terms last year.
 
Action requested by staff:
Make a motion to enter into a financing agreement with Municipal Asset Management in the amount of $528,085

 
N. OTHER BUSINESS (Information Only)
O. ADJOURN
Description:  DATES OF INTEREST TO THE SCHOOL BOARD
May 21 - Pre-Planning Meeting (Director Roach), Virtual 8:00 am*
June 7 - Budget Hearing / Regular Board Meeting, 7:00 pm
June 8 - Graduation, South Albany High School, 7:00 pm
June 10 - Graduation, West Albany High School,7:00 pm
June 14 - Graduation, Albany Options School, 7:00 pm
June 21 - Special Board Meeting, 7:00 pm
June 23 - Work Session (OSBA), 7:00 pm
June 28 - Regular Board Meeting, 7:00 pm
* Meeting not open to the public
 
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