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April 19, 2021 at 7:00 PM - Regular Meeting

Agenda
A. CALL TO ORDER (7:00 p.m.)
B. PLEDGE OF ALLEGIANCE
C. COMMENTS FROM THE PUBLIC
Description:  Members of the public wanting to provide public comment during a Regular Board Meeting should send
their comments by email to chris.green@albany.k12.or.us. Comments must be received by noon on the
date of the Regular Board Meeting. Comments must be limited in length to be read in 3 minutes.
Comments will be read by the Board Chair or Vice Chair during the "Comments from the Public" time on
the agenda.
D. BOARD BUSINESS
D.1. Teacher Appreciation Week Proclamation
Speaker(s):  Kim Butzner
Description:  Chair Butzner will read the proclamation recognizing May 3-7, 2021 as Teacher Appreciation Week.
D.2. National School Nurse Day Proclamation
Speaker(s):  Kim Butzner
Description:  Chair Butzner will read the proclamation recognizing May 12, 2021 as National School Nurse Day.
D.3. Superintendent Evaluation
Speaker(s):  Kim Butzner
E. SUPERINTENDENT COMMENTS
E.1. Superintendent Report
F. FINANCIAL REPORT
Speaker(s):  Jim Scherzinger
F.1. Monthly Financial Report
Speaker(s):  Jim Scherzinger
Description:  Action requested by staff:
Motion to approve the Financial Report as presented.
G. BOARD REPORTS
G.1. Board Liaison Reports
G.2. Board Member Reports
Description:  Members of the School Board may use this time to make comments, request information, recognize excellence or otherwise communicate to staff and community.
G.3. Student Board Member Reports
H. COMMITTEE, COMMUNITY AND SCHOOL PRESENTATIONS
I. CONSENT AGENDA
I.1. Personnel
I.2. Minutes
J. OLD BUSINESS
J.1. 2021-22 School Calendar
Speaker(s):  Randy Lary
Description:  Randy Lary will discuss additional calendar option (Calendar A2 and B2) for consideration.

Action Requested by Staff:
Motion to approve Calendar (A1, A2 or B1 or B2) as presented.
J.2. School Resource Officer IGA Amendment
Speaker(s):  Jim Scherzinger
J.3. Board Policies
Speaker(s):  Russ Buttram / Melissa Goff
Description: 
Action requested by Staff:
Motion to approve policies BBB and ECACA as presented.
  • BBB - Board Elections - Melissa Goff
    Information to know:
    • Draft version with policy updates
      • Grey highlighted language is language that is in current policy but not included in OSBA sample policy.  OSBA has approved language as optional for district to retain. 
      • Red language in italics is new OSBA language.
      • Strikethough language is to be removed from current policy.
      • All other language is the same is OSBA sample policy.  
    • Updates to current OSBA policy recommendation from HB 3537 (2013) 
      • HB3537 Removed limitation to not seek more than one elected position in the same election.
  • ECACA - Radio Frequency Identification Device - Russ Buttram
    Information to know:
    • This is a new policy required for the district to be able to use a Radio Frequency Identification Device (RFID).
J.4. 2021-22 Chromebook Purchase
Speaker(s):  Russ Buttram/Rob Singleton
Description:  Action Requested:
Make a motion to pre-approve the 2021-22 Chromebook purchase as presented in an amount nor to exceed $580,000. 

 
K. REPORTS
L. BOND BUSINESS/REPORTS
L.1. Monthly Bond Report
Speaker(s):  Russ Buttram
M. NEW BUSINESS
M.1. Transportation Facility
Speaker(s):  Russ Buttram
M.2. Transportation Facility - Project Management
Speaker(s):  Russ Buttram
Description:  HMK Company requests and staff recommends a fee amendment in a total amount not to exceed $299,500.  This amendment add the new Transportation Facility to their scope and falls within the $394,061 remaining in the project budget for this purpose.  To date, HMK has performed project management for the new facility on an hourly basis during the exploratory phase.  Now that the project is approved, it is useful to formalize the agreement.  

This is a first reading.  Staff intends to request action at the May 17 meeting.
N. OTHER BUSINESS (Information Only)
O. ADJOURN
Description:  DATES OF INTEREST TO THE SCHOOL BOARD
April 23 - Pre-Planning Meeting (Vice Chair Thomson), Virtual 8:00 am*
April 28 - Budget Committee - Budget Message, 7:00 pm, Virtual
May 3 - All Stars - 6:30 pm, Virtual
May 6 - Bond Oversight Committee, 6:30 pm, Virtual
May 12 - Budget Committee - Public Input, 7:00 pm, Virtual
May 17 - Regular Board Meeting, 7:00 pm
* Meeting not open to the public
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