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March 8, 2021 at 7:00 PM - Regular Meeting

Agenda
A. CALL TO ORDER (7:00 p.m.)
B. PLEDGE OF ALLEGIANCE
C. BOARD BUSINESS
C.1. Social Worker Month
Speaker(s):  Kim Butzner
Description:  Chair Butzner will read the proclamation recognizing March 2021 as Social Worker Month and recognizing our FACT program.
C.2. In Person School Board Meetings
Speaker(s):  Kim Butzner
D. SUPERINTENDENT COMMENTS
D.1. Superintendent Self Evaluation
Speaker(s):  Melissa Goff
D.2. Superintendent Update
E. FINANCIAL REPORT
E.1. Budget Update
Speaker(s):  Jim Scherzinger
F. BOARD REPORTS
F.1. Board Liaison Reports
F.2. Board Member Reports
Description:  Members of the School Board may use this time to make comments, request information, recognize excellence or otherwise communicate to staff and community.
F.3. Student Board Member Reports
G. COMMITTEE, COMMUNITY AND SCHOOL PRESENTATIONS
G.1. FACT
Speaker(s):  Lisa Harlan
H. COMMENTS FROM THE PUBLIC
Description:  Members of the public wanting to provide public comment during a Regular Board Meeting should send
their comments by email to chris.green@albany.k12.or.us. Comments must be received by noon on the
date of the Regular Board Meeting. Comments must be limited in length to be read in 3 minutes.
Comments will be read by the Board Chair or Vice Chair during the "Comments from the Public" time on
the agenda.
I. CONSENT AGENDA
I.1. Personnel
I.2. Minutes
J. OLD BUSINESS
J.1. Erate Cat 1 and Cat 2 RFP/Contracts
Speaker(s):  Lisa Harlan
Description: 

Action 1 Requested:
Make a motion to approve submission of Erate Cat 1 and Erate Cat 2 as presented.

Action 2 Requested:
Make a motion to approve Erate Cat 1 contract negotiations with LS Networks and Erate 2 contract negotiations with CDWg and CVE.

K. REPORTS
L. BOND BUSINESS/REPORTS
L.1. WAHS Change Order 023
Speaker(s):  Russ Buttram/David McKay
Description: 

HMK Company recommends that you award Change Order 023 for Gerding Builders in the amount of $98,863.21. 
 
Doug Pigman has reviewed the following Proposed Change Orders (PCO):
PCO: 060R4, 149, 152R, 175, 235R, 296R, 319.2R2, 322, 323R3, 325, 342R, 344R, 348, 359R2, 361, 364, 366 and 371
 
The original Contract amount of $49,973,102.00, Change Order 001 - 022 $5,072,789.80, Change Order 023 for above increase in scope for $98,863.21, will bring the total Not to Exceed sum to $55,144,755.01.

Action requested:
Make a motion to award Change Order 023 for Gerding Builders in the amount of $98,863.21. 

M. NEW BUSINESS
M.1. Board Policy
Speaker(s):  Russ Buttram
Description: 
  • ECACA - Radio Frequency Identification Device
Information to know:
  • This is a new policy required for the district to be able to use a Radio Frequency Identification Device (RFID).
M.2. Contract Extensions and Renewals
Speaker(s):  Randy Lary
M.3. 2020-21 School Calendar Update
Speaker(s):  Randy Lary
Description: 
Change the grading day for elementary from April 16 to April 9 to coincide with secondary grading day previously approved.

Action requested:
Make a motion to approve moving the elementary grading day from April 16 to April 9
M.4. 2021-22 School Calendar
Speaker(s):  Randy Lary
M.5. 2020-21 Chromebook Purchase
Speaker(s):  Russ Buttram/Rob Singleton
Description: 
Action Requested:
Make a motion to pre-approve the 2020-21 Chromebook purchase as presented in an amount not to exceed $200,000

 
M.6. 2021-22 Chromebook Purchase
Speaker(s):  Russ Buttram/Rob Singleton
Description:  Action Requested:
Make a motion to pre-approve the 2021-22 Chromebook purchase as presented in an amount nor to exceed $580,000. 

 
N. OTHER BUSINESS (Information Only)
O. ADJOURN
Description:  DATES OF INTEREST TO THE SCHOOL BOARD
March 12 - Pre-Planning Meeting (Vice Chair Thomson), Virtual 8:00 am*
March 17 - Work Session (Equity), 7:00 pm
March 29 - Work Session (OSBA), 7:00 pm
April 5 - Regular Board Meeting, 7:00 pm
April 19 - Regular Board Meeting, 7:00 pm
May 6 - Bond Oversight Committee, 6:30 pm
 
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