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February 22, 2021 at 7:00 PM - Regular Meeting

Agenda
A. CALL TO ORDER (7:00 p.m.)
B. PLEDGE OF ALLEGIANCE
C. BOARD BUSINESS
C.1. Budget Committee Appointment
Speaker(s):  Kim Butzner
D. SUPERINTENDENT COMMENTS
D.1. Reopening Update
Speaker(s):  Melissa Goff
E. BOARD REPORTS
E.1. Board Liaison Reports
E.2. Board Member Reports
Description:  Members of the School Board may use this time to make comments, request information, recognize excellence or otherwise communicate to staff and community.
E.3. Student Board Member Reports
F. COMMITTEE, COMMUNITY AND SCHOOL PRESENTATIONS
G. COMMENTS FROM THE PUBLIC
Description:  Members of the public wanting to provide public comment during a Regular Board Meeting should send
their comments by email to chris.green@albany.k12.or.us. Comments must be received by noon on the
date of the Regular Board Meeting. Comments must be limited in length to be read in 3 minutes.
Comments will be read by the Board Chair or Vice Chair during the "Comments from the Public" time on
the agenda.
H. CONSENT AGENDA
H.1. Personnel
H.2. Minutes
I. OLD BUSINESS
I.1. LBL ESD Local Service Plan (Updated) and Resolution
Speaker(s):  Melissa Goff
Description:  The Linn Benton Lincoln 2021-23 Local Service Plan plan was recently updated in collaboration with district Superintendents and approved by the Linn Benton Lincoln Board of Directors at their December Board Meeting.  At the next meeting, action will be requested to approve the resolution.
J. REPORTS
J.1. Attendance and Grade Report
Speaker(s):  Lisa Harlan
J.2. Nutrition Services
Speaker(s):  Russ Buttram
J.3. Monthly Financial Report
Speaker(s):  Jim Scherzinger/Ashley Netzel
K. BOND BUSINESS/REPORTS
K.1. Monthly Bond Report
Speaker(s):  David McKay/Russ Buttram
K.2. Transportation Facility - Recommendation to Award Amendment 002 GLAS Architects
Speaker(s):  David McKay/Russ Buttram
Description: 
Action requested by staff:
Make a motion to award contract Amendment 002 for GLAS Architects LLC in the amount of $80,600.00. 


 
K.3. WAHS Change Order 020
Speaker(s):  David McKay/Russ Buttram
Description:  HMK Company recommends that you award Change Order 020 for Gerding Builders in the amount of $234,283.55. 
 
Doug Pigman has reviewed the following Proposed Change Orders:
PCO: 074, 136, 197.1, 249R-OG, 287R, 288R2, 303, 304-OG, 311.1, 312, 315, 316, 318, 331, 332, 333, 335, 339, 340, 341, 345, 349, 356, 357, 358 and 360
 
The original Contract amount of $49,973,102.00, Change Order 001 - 019  $4,717,823.88, Change Order 020 for above increase in scope for $234,283.55, will bring the total Not to Exceed sum to  $54,925,209.43.

Action requested:
Make a motion to award Change Order 020 for Gerding Builders in the amount of $234,283.55. 

 
K.4. WAHS Change Order 021 (Seismic Project)
Speaker(s):  David McKay/Russ Buttram
Description:  HMK Company recommends that you award Change Order 021 (Seismic Project) for Gerding Builders in the amount of $11,351.65. 
 
Doug Pigman has reviewed the following Proposed Change Orders: PCO: 004-S, 005R-S, 011R-S, 012-S
 
The original Contract amount of $49,973,102.00, Change Order 001 - 020 $4,925,107.43, Change Order 021 for above increase in scope for $11,351.65, will bring the total Not to Exceed sum to $54,936,561.08.

Action Requested:
Make a motion to award Change Order 021 (Seismic Project) for Gerding Building in the amount of $11,351.65.

 
K.5. WAHS Change Order 022
Speaker(s):  David McKay/Russ Buttram
Description:  HMK Company recommends that you award Change Order 022 for Gerding Builders in the amount of $109,330.72. 
 
Doug Pigman has reviewed the following Proposed Change Orders (PCO): 056.1R, 064.R1, 081, 116, 125, 137R, 138, 150, 155, 189, 203, 268 and 274
 
The original Contract amount of $49,973,102.00, Change Order 001 - 021 $4,963,459.08, Change Order 022 for above increase in scope for $109,330.72, will bring the total Not to Exceed sum to $55,045,891.80.

Action Requested:

Make a motion to award Change Order 022 for Gerding Builders in the amount of $109,330.72. 

 
K.6. SAHS Fire Alarm Project
Speaker(s):  David McKay/Russ Buttram
Description:  HMK Company recommends that you award the contract for the 2021 South Albany High School Fire Alarm Project to Northwest Security & Automation LLC, DBA Innova NW in the amount of $252,139.00.
 
The District issued an advertisement for bids on December 21, 2021 for the 2021 Fire Alarm Project at South Albany High School. Eight firms were in attendance at the mandatory pre-bid meeting held on December 29, 2020.  Three firms submitted bids.  Inova NW is the low bidder.  The District is in compliance in awarding to Inova NW.
 
We are requesting that the Board award the 2021 South Albany High School Fire Alarm Project to Northwest Security & Automation LLC, DBA Innova NW at the February 22, 2021 Board Meeting for the not to exceed amount of $252,139.00.

Action requested:
Make a motion to award the contract for the 2021 South Albany High School Fire Alarm Project to Northwest Security & Automation LLC, DBA Innova NW in the amount of $252,139.00.

 
L. NEW BUSINESS
L.1. Erate Cat 1 RFP/Contracts
Speaker(s):  Lisa Harlan
Description: 
  1. Current contracts for the district's broadband services will expire on June 30, 2021.
  2. Therefore, the district submitted two RFPs for Category 1 service requests under Erate for the 21/22 filing season.  They included lit fiber service between all eligible buildings in the district and a lit/dark fiber solicitation for the new Transportation Center. 
  3. A  third request was made for Category 2 network equipment with responses due Feb. 26.
  4. Responses for the two Cat 1 solicitations were due Feb. 12 and were evaluated by a Technology team on Feb. 17 and 18. 
  5. This is the first reading for the Cat 1 recommendations.  The second reading for Cat 1 and the only reading for the Cat 2 recommendations are scheduled for the March 8 Boarding meeting.  All final submissions to Erate are due March 22, 2021.
  6. The evaluation team recommends the district enter into contract negotiations with LS Networks for the lit fiber service between all eligible buildings and LS Networks for lit fiber service to the new Transportation Center.
M. OTHER BUSINESS (Information Only)
M.1. Quarterly Investment Report
Speaker(s):  Jim Scherzinger/Ashley Netzel
N. ADJOURN
Description:  DATES OF INTEREST TO THE SCHOOL BOARD
February 26 - Pre-Planning Meeting (Director Aguinaga), Virtual 8:00 am*
March 8 - Regular Board Meeting, 7:00 pm
March 17 - Work Session (Equity), 7:00 pm
April 5 - Regular Board Meeting, 7:00 pm
April 19 - Regular Board Meeting, 7:00 pm
April 29 - Bond Oversight Committee, 6:30 pm

* Meeting is not open to the public
 
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