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January 25, 2021 at 7:00 PM - Regular Meeting

Agenda
A. CALL TO ORDER (7:00 p.m.)
B. PLEDGE OF ALLEGIANCE
C. BOARD BUSINESS
C.1. Black History Month
Speaker(s):  Kim Butzner
Description:  Chair Buztner will recognize February 2021 as Black History Month.
C.2. School Counseling Week 
Speaker(s):  Kim Butzner
Description:  Chair Butzner will recognize school counselors, FACT and Welcome Center teams for National School Counseling Week February 1-5, 2021.
D. COMMITTEE, COMMUNITY AND SCHOOL PRESENTATIONS
D.1. Welcome Center Report
Speaker(s):  Heather Huzefka / Welcome Center
D.2. Auditor Report
Speaker(s):  Ashley Netzel / Auditors
E. SUPERINTENDENT COMMENTS
E.1. Reopening Update
Description:  See Parent Communication Document
E.2. Superintendent Report
F. BOARD REPORTS
F.1. Board Liaison Reports
F.2. Board Member Reports
Description:  Members of the School Board may use this time to make comments, request information, recognize excellence or otherwise communicate to staff and community.
F.3. Student Board Member Reports
G. COMMENTS FROM THE PUBLIC
Description:  Members of the public wanting to provide public comment during a Regular Board Meeting should send
their comments by email to chris.green@albany.k12.or.us. Comments must be received by noon on the
date of the Regular Board Meeting. Comments must be limited in length to be read in 3 minutes.
Comments will be read by the Board Chair or Vice Chair during the "Comments from the Public" time on
the agenda.
H. CONSENT AGENDA
H.1. Personnel
H.2. Monthly Financial Report
I. OLD BUSINESS
I.1. Sodexo Contract
Speaker(s):  Jim Scherzinger
Description: 
Action Requested by Staff:
Staff recommends that the School Board take no action at this time.  Staff will bring recommended one-year contract renewal documents for approval in February or March.
 
I.2. 2021-2022 School Bus Replacement Needs
Speaker(s):  Jim Scherzinger/Russ Buttram
Description: 
Action requested by staff:
Make a motion to approve the purchase of four school buses in the amount of $528,085 as presented. 
 
J. REPORTS
K. BOND BUSINESS/REPORTS
K.1. Monthly Bond Report
Speaker(s):  David McKay
Description:  David McKay will review the bond report for December.
K.2. WAHS Change Order Request #18
Speaker(s):  David McKay
Description:  Action requested by staff:
Make a motion to award Change Order 018 for Gerding Builders in the amount of $126,603.94.
K.3. WAHS Change Order Request #19
Speaker(s):  David McKay
Description:  Action requested by staff:
Make a motion to accept Change Order 019 for the Oregon Corporate Activity Tax (CAT) moving $292,407 from the program budget to the West Albany High School budget.
K.4. 2020 Critical Facility Closeout
Speaker(s):  David McKay
Description:  David McKay will provide an update on the closing out of 2020 Critical Facility Updates.  

 
K.5. 2021 Sunrise Mechanical Project Bid
Speaker(s):  David McKay
Description: 
HMK Company recommends that you award the contract for the 2021 Sunrise Elementary School Mechanical Upgrade Project to DSL Builders in the amount of $829,700.00 which includes the Base Bid of $713,200.00, Alternate 1 Boiler Room Renovations and Demolition of $116,500.00 for a total of $829,700.00.
 
The District issued an Advertisement for Bids on October 26, 2020 seeking qualified firms for the Project. Fifteen firms were in attendance at the Pre-Bid Meeting held on November 3, 2020.  Three firms submitted Bids, DLS Builders is the Low Bidder and is honoring their bid through January 31, 2021. The District is in compliance in awarding to DSL Builders.

Action requested by staff:
Make a motion to award the 2021 Sunrise Elementary School Mechanical Upgrade Project to DSL Builders for the not to exceed amount of $829,000.00.
 
K.6. Transportation Facility - Contract for Construction Manager General Contractor
Speaker(s):  David McKay
Description: 
The District received six Construction Manager | General Contractor (CM|GC) RFP responses, from Dalke Construction Company, Inc., Emerick Construction Company, Essex Construction Inc., Gerding Builders LLC, J.B. Steel Inc. and Triplett Wellman Inc.  After careful review and consideration, the New Transportation Facility Scoring Committee and HMK Company recommend that the District enter into a CM|GC contract with Emerick Construction Company. 

We are asking that the School Board take action to award the CM|GC Contract for the New Transportation Facility Project to Emerick Construction Company at the January 25, 2021 Meeting.  This request will enable Emerick Construction Company to immediately engage with the project team as we look at the design and construction options for the project.  We request that the Board authorize a Pre-Construction Services contract in the amount not to exceed $50,000.00. 

Action requested by staff:
Make a motion to award the CM/GC Contract to Emerick Construction Company.

Action requested by staff:
Make a motion to authorize a Pre-Construction Services contract in the amount not to exceed $50,000.

 
K.7. Transportation Facility - Recommendation to Award Amendment 002 GLAS Architects
Speaker(s):  David McKay
Description: 
HMK Company recommends that you award Contract Amendment 002 for GLAS Architects LLC in the amount of $80,600.00. 

Increased Scope of Work:
Re-package project construction documents from three current packages into an "On-Site Improvements" package and a "Project Build-Out" package to be delivered to the CM/GC for bidding and construction purposes. The On-site Improvements package will be submitted for permit early to facilitate commencement of site work June I, 2021. See attached re-package proposal dated August 14th, 2020 for more information.

The original Contract amount of $66,310.00, Amendment 001 for $6,345.00, Amendment 002 for above increase in scope for $80,600.00, will bring the total Not to Exceed sum to $750,255.00. 

Action requested by staff:
Make a motion to award contract Amendment 002 for GLAS Architects LLC in the amount of $80,600.00. 


 
L. NEW BUSINESS
M. OTHER BUSINESS (Information Only)
N. ADJOURN
Description:  DATES OF INTEREST TO THE SCHOOL BOARD
January 28 - Bond Oversight Committee, Virtual 6:30 pm
January 29 - Pre-Planning Meeting (Director Roach), Virtual 8:00 am*
February 8 - Regular Board Meeting, 7:00 pm
February 17 - Board Work Session (Board training), 7:00 pm
February 22 - Regular Board Meeting, 7:00 pm
* Meeting is not open to the public
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