March 10, 2025 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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6.A. Approve February 10, 2025 Meeting Minutes
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7. Superintendent of Education
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7.A. Acknowledgements and Announcements
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7.A.1. East Central Attendance Center
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7.A.2. St. Martin Attendance Center
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7.A.3. Vancleave Attendance Center
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7.B. Public Comments
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7.C. f.y.i. Construction Update- Machado|Patano
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7.D. Financial Management
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7.D.1. Discuss January 2025 Monthly Financial Reports {MS 37-9-18}
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7.D.2. Approve Flood Insurance Policy Renewal
Description:
St. Martin Upper is an increase of $936 and St. Martin Middle is an increase of $99.
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7.D.3. Approve FY24 Audit Engagement Letter
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7.D.4. Approve Asset Surplus
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7.D.5. Approval to Add a Previously Disposed Asset Back to District Inventory
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7.D.6. Accept Asset Donations
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7.D.7. Approve Open Claims Docket
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7.D.8. Approve Prepaid Claims Docket
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7.D.9. Approval to Add a Previously Disposed Asset Back to District Inventory
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7.E. Human Resources and Risk Management
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7.E.1. F.Y.I Workers Compensation
Description:
f.y.i. update for February 2025 Workers Compensation Claims for the district.
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7.E.2. Approve: March 2025 Personnel Changes
Description:
March Personnel Agenda
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7.E.3. Approve 2025-2026 Certified Annual Recommendations
Description:
2025-2026 Certified Annual Recommendations
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7.F. Policies
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7.F.1. Approve Policy GADH Jury Duty
Description:
Approval requested for Policy GADH from the year 2004 as a review-only policy. No changes are suggested.
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7.F.2. Approve Policy GAHB Political Activity of Staff Members
Description:
Approval requested to update Policy GAHB from the year 2018 as a review item only. No changes are requested.
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7.F.3. Approve Policy GAR Professional Personnel Records
Description:
Approval requested to update Policy GAR from the year 2004. The update reflects our current district guidelines, practices, and procedures. The Mississippi Public School Accountability Standard for this policy is Standard 2.
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7.F.4. Approve Policy GBAAA Classified Support Staff Salary Schedules
Description:
Approval requested for Policy GBAAA as a review item only. No changes are suggested.
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7.F.5. Approve Policy GBAAAG Special Education Personnel
Description:
Approval requested to update Policy GBAAAG from the year 2014. The update includes compliance guidelines and procedures from the Mississippi Department of Education concerning the funding and keeping of time sheets for IDEA Part B Special Education staff.
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7.F.6. Approve Policy GBAAAH Special Education Personnel
Description:
Approval requested to update Policy GBAAAH from the year 2014. The update includes practices and procedures from the Mississippi Department of Education concerning the annual certification of certified and non-certified staff paid by IDEA Part B funds for the Special Education Department.
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7.F.7. Approve Policy GBCA Announcement of Vacancies
Description:
Approval requested for Policy GBCA from the year 2016 as a review item. No changes are suggested.
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7.F.8. Approve Policy GBE Professional Personnel Assignment
Description:
Approval requested to update Policy GBE from the year 2000. The update reflects current guidelines and procedures as cited by the Mississippi Code and Equal Opportunity Employment.
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7.F.9. Approve Policy GBI Evaluation of Employees
Description:
Approval requested to update Policy GBI to correct the Accountability Standard cited in the current policy.
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7.F.10. Approve Policy GBK Professional Personnel Suspension/Dismissal
Description:
Approval requested to update Policy GBK from the year 2000. This update reflects the current practices and procedures of our district.
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7.F.11. Approve Policy GBRM Smoking and Other Uses of Tobacco
Description:
Approval requested to update Policy GBRM from the year 2000. This update is compliant with the current Mississippi Code and MSBA guidelines.
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7.F.12. Approve Policy GFABP Local Survey Committee Member (LSC)
Description:
Approval requested to update Policy GFABP from the year 2008. This job description is updated to reflect the current duties of this position by removing the first duty only.
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7.F.13. Approve Policy GFAK Business Manager
Description:
Approval requested to update job description Policy GFAK. This update will correct the salary scale policy code listed to reflect the current salary code.
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7.F.14. Approve Policy GGA Salary Scale: Assistant Superintendent
Description:
Approval requested to update Policy GGA. The update includes edits to correct grammar and the job titles of our Assistant Superintendents in our district.
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7.F.15. Approve Policy JGCDA Self Administration of Asthma Medications
Description:
Approval requested to update Policy JGCDA from the year 2003. This update includes the current guidelines for the administration of auto-injectable epinephrine.
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7.F.16. Approve Policy KK Service of Process
Description:
Approval requested to adopt Policy KK for our district. This policy authorizes the Superintendent as the only person to receive service of process for our district.
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7.F.17. Approve Policy KJA School Volunteers
Description:
Approval requested to adopt Policy KJA for our district. This policy outlines expectations of volunteers in our district.
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7.F.18. Rescind Policy GFB Assistant Superintendent - Attendance Center
Description:
Approval requested to rescind job description Policy GFB from the year 1990. The district no longer utilizes this position, making this policy obsolete.
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7.F.19. Rescind Policy GBRHA Workplace Safety
Description:
Approval requested to rescind Policy GBRHA from the year 2016. This policy is outdated as the procedures for safety are outlined in our job description policies, making this policy redundant.
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7.F.20. Rescind Policy GFAO Fixed Asset and Purchasing Coordinator
Description:
Approval requested to rescind Policy GFAO job description. This job is no longer utilized and is now obsolete.
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7.F.21. Rescind Policy GFAJ Business Office Clerk
Description:
Approval requested to rescind job description Policy GFAJ from the year 2005. This job is obsolete and no longer utilized in our district.
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7.F.22. Rescind Policy GFAEB School-Based Technology Assistant
Description:
Approval requested to rescind Policy GFAEB from the year 2003. This job description is obsolete and no longer utilized in our district.
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7.F.23. Rescind Policy GFABL Home Community Liaison
Description:
Approval requested to rescind Policy GFABL from the year 2000. This job description policy is obsolete; We no longer utilize this position.
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7.F.24. Rescind Policy GFABG Transition Coordinator
Description:
Approval requested to rescind Policy GFABG from the year 2003. This job description of Transition Coordinator is obsolete.
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7.F.25. Present Policy GFABK English Learner (EL) Teacher
Description:
Presenting an update to job description Policy GFABK to include the updated requirements of this position.
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7.F.26. Present Policy GFABY English Language (EL) Tutor and Translator (Certified)
Description:
Presenting an update to job description Policy GFABY to include educational qualifications.
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7.F.27. Present Policy JCDAE (2) Possession of Weapons to rescind
Description:
Presenting Policy JCDAE (2) to rescind. We currently have Policy JCDAE Weapons, making this policy redundant.
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7.F.28. Present Policy JCDAE - Weapons
Description:
Presenting Policy JCDAE from the year 2017 as an update item. This update follows current procedures, guidelines, and practices of the district.
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7.F.29. Present Policy GFBCJA Job Description EL Instructional Interventionist to Rescind
Description:
Presenting Policy GFBCJA to rescind. This job will become obsolete for the 2025-2026 school year.
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7.F.30. Present Policy JBAB Home Schooling/Transfer Student Testing to rescind
Description:
Presenting Policy JBAB from the year 2004 as a rescind item. We currently have a school admissions policy and procedures, making JBAB redundant.
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7.F.31. Present Policy JBG-P Reporting of Unlawful or Violent Acts Procedures
Description:
Presenting Policy JCBF-P from the year 2002 as an update item. The update reflects the current guidelines and procedures as cited in the Mississippi Code and MSBA.
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7.F.32. Present Policy JCDAB Student Drug Testing
Description:
Presenting Policy JCDAB for update. This update includes specific definitions for samples and testing procedures.
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7.F.33. Present Policy JCDAD Bus Conduct
Description:
Presenting Policy JCDAD from the year 1998 as an update item. This update includes responsibilities and the rules of conduct for our school buses.
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7.F.34. Present Policy JD Student Discipline to rescind
Description:
Presenting Policy JD from the year 1994 as an item to rescind. We currently have a policy (JCA) that covers student discipline, making this redundant.
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7.F.35. Present Policy JDDA Bullying
Description:
Presenting Policy JDDA as a review item, no changes are suggested.
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7.F.36. Present Policy JCBH Gun-Frees Schools
Description:
Presenting Policy JCBH as a policy to adopt as required by the state. This policy includes Mississippi State Law, Code, and Jackson County School District practices and procedures.
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7.F.37. Present Policy JRAF Compliance with PPRA
Description:
Presenting Policy JRAF as a required policy to adopt for our district. This policy includes The Protection of Pupil Rights Amendment (PPRA) as it pertains to the conduction of student surveys.
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7.F.38. Present JS Fee Policy
Description:
Presenting Policy JS from the year 2007 as a review item only. No changes are suggested at this time.
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7.F.39. Present Policy JHC Student Organizations
Description:
Presenting Policy JHC from the year 1998 as a review item only. No changes are suggested or required.
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7.F.40. Present Policy JGFA School Choice for Unsafe Schools
Description:
Presenting Policy JGFA from the year 2017 as an update item. The update includes current language as suggested by MSBA guidelines.
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7.F.41. Present Policy JGEB Concussion Management and Return to Play
Description:
Presenting Policy JGEB from the year 2017 as a review item. This policy includes the current guidelines, practices, and procedures of our district. No suggestions for change are required.
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7.F.42. Present Policy JGC Student Health Services
Description:
Presenting Policy JGC from the year 1998 as an update item. The current JGC policy contents include safety procedures rather than health services. The update to this policy will make it current with the guidelines suggested for this content.
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7.F.43. Present Policy JF Academic Achievement
Description:
Presenting Policy JF from the year 1995 as a review item only. No changes are suggested.
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7.F.44. Present Policy JDDA-P Bullying Procedures
Description:
Presenting Policy JDDA-P as a required policy to adopt. This policy outlines the procedures for reporting a bullying complaint as a policy. We currently have these procedures outlined in our handbook, but request to adopt this as a required policy.
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7.F.45. Presenting Policy JDB Corporal Punishment
Description:
Presenting Policy JDB from the year 2017 as a review item.
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7.F.46. Present Policy GFBAA - Job Description Attendance Center Coordinator
Description:
Presenting an update to Policy GFBAA, which clarifies the reporting structure and evaluation process for this position. The update also includes revisions to the duties and responsibilities outlined in the job description.
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7.G. Curriculum and Instruction
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7.G.1. Curriculum
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7.G.1.A. Approve Vancleave Lower Elementary Kids First Education, LLC Customized Proposal for Partnership Services: Teacher Effectiveness 2nd Grade, ELA and Math for 5 Days
Description:
This training by the coaches will provide 2nd grade teachers support for their instructional resources Into Reading and Ready Math.
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7.G.1.B. Approve School Test Security Plan Addendum for School Year January 2025-December 2025
Description:
Approve changes made to the school test security plans to align with MDE.
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7.G.1.C. Approve Purchase of Proposal # 009251579 for MS Into Reading: Know It, Show It For Grades K-3 for the 2025-2026 School Year
Description:
Know It, Show It is a workbook from Houghton Mifflin Harcourt's (HMH) Into Reading program that helps students transition from beginning readers to confident writers. This workbook supports students in the Core Program and is designed to help students build a strong foundation in literacy skills.
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7.G.1.D. Approve HMH Proposal #009251471 for MS Into Reading Grade 3 Premium; 1-Year Duration
Description:
This curriculum is a comprehensive K-3 literacy curriculum designed to develop strong readers and writers through research based instruction with an emphasis on student engagement and differentiated learning to support all learners. It is a MS state adopted HQIM for ELA.
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7.G.1.E. Approve HMH Proposal #009251221 For Purchase of MS Into Reading K-2 Renewal; 1-year Duration
Description:
This curriculum is a comprehensive K-2 literacy curriculum designed to develop strong readers and writers through research-based instruction with an emphasis on student engagement and differentiated learning to support all learners. It is a MS state adopted HQIM for ELA.
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7.G.1.F. Approve Savvas Quote Q-141994 For Envision Math Which is a Renewal for Grades 6-8 and a New Curriculum for K-5 for a 5-year Duration
Description:
This is a MS state-approved curriculum. It helps develop deep conceptual understanding, assess learning and use student data to inform instruction. It is made for blended, print, or digital delivery. It's problem-based learning and visual learning help kids see the math and deepen conceptual understanding. The formative and summative assessments drive differentiated instruction. The meaningful, accessible teaching support provides flexibility for planning and instruction.
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7.G.1.G. Approve Savvas Quote Q-139583 for Envision Math K-8 Professional Development Purchase
Description:
This purchase will enable the successful implementation of the math curriculum and provide support to the teachers.
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7.G.1.H. Approve Progress Learning Quote Q-39112-1 For Purchase of the Renewal For Middle and High School Licenses
Description:
Progress Learning is a comprehensive, state standards-aligned instructional resource and content solution designed for grades 6-12 in multiple subjects. The PD package will enable our teachers to utilize this program successfully.
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7.G.1.I. Approve Renewal Purchase of Instructure Quote Q-381060-1 For Grades 3-12 Mastery Connect For 1-year
Description:
Mastery Connect is the online assessment platform that identifies mastery of key standards, and provides the insights needed to determine where students are in their learning. Delivered exclusively through Mastery Connect.
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7.G.2. Special Education
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7.G.3. Student Services/Federal Programs
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7.G.3.A. Approve FY25 School Improvement Grant 1003a Funding Application
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7.G.3.B. f.y.i. Monthly School Improvement Board Reports for ATSI and TSI Schools: SMEE, SMUE, SMMS, ECMS, and SMHS
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7.G.4. Career and Technology
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7.G.4.A. Approve JCTC Perkins Inventory Disposal for March
Description:
Approve JCTC Perkins Inventory Disposal for March
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7.G.4.B. Approve Letter of Support for New CTE Program
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7.G.4.C. Approve Formal Request for New Programs at JCTC
Description:
Approve Formal Request for New Programs at JCTC
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7.G.4.D. Approve FY26 Assurances Form
Description:
Approve FY26 Assurances Form
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7.H. Operations and Support
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7.H.1. Operations
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7.H.1.A. Approve Change Order for Vancleave High School Baseball Bleachers
Description:
This change order will return $15,000.00 to the District/Legislative Grant for this project.
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7.H.1.B. Approve Letter Asking Permission for JCBS to Waive Permitting Fees for St. Martin and East Central Attendance Center Construction Projects
Description:
Letter requesting the Jackson County Board of Supervisors to waive permitting fees associated with construction projects within St. Martin and East Central attendance centers.
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7.H.1.C. Approve Bus Turnarounds
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7.H.2. Information Technology
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7.H.3. Food Services
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7.H.3.A. Approve VMS Cafeteria Serving Line Bid Results
Description:
Award VMS Serving Line bid to Mobile Fixture and Equipment CO
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7.H.3.B. f.y.i. February 2025 Free and Reduced Percentages
Description:
f.y.i. February 2025 Free and Reduced Percentages
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7.H.3.C. f.y.i. February 2025 Average Daily Breakfast and Lunch Participation
Description:
f.y.i. February 2025 Average Daily Breakfast and Lunch Participation
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7.I. 16th Section Leases
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7.I.1. f.y.i. Past Due Leases
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7.I.2. Approve Appraisal Lease Amendment for Jackson County Board of Supervisors (Sheriff's Substation)
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7.I.3. Approve Appraisal Amendment for Hill
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7.I.4. Approve Appraisal Amendment for Wyser
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7.I.5. Open Hunting and Fishing Lease Bids for Section 16-T04S-R08W and 16-T05S-R08W
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7.I.6. Approve St. Martin Youth Complex Recreational Lease Agreement with Jackson County Board of Supervisors
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7.I.7. Approve Cancelation of Tracy and Mike Duke Lease Agreement
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7.I.8. Approve New Lease Agreement with Tracy and Michael Duke SL 6782
Description:
The new lease agreement increased the size of the parcel from 1.93 acres to 2.567 acres.
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7.I.9. Approve Removal of a Total of 4 Pine Trees from County Leased 16th Section Property
Description:
The removal at Vancleave Park will allow the installation of playground equipment. The additional removal of pine trees will allow growth of a live oak tree.
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7.J. Contracts and Agreements
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7.J.1. Approve SMNE Discard List
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7.J.2. Approve Use of VHS Facilities by Shae's Place
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7.J.3. Approve SMMS Jan Brosh's Resolution
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7.J.4. Approve JROTC Agreement for SMHS
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7.J.5. Approve SMHS Remind Renewal Contract
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7.J.6. Approve James Hughey Retirement Resolution
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7.J.7. Approve SMMS IXL Renewal
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7.J.8. Approve Retirement Resolution for Marian Veazey
Description:
Approve Retirement Resolution for Marian Veazey
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7.J.9. Approve VHS Prom Rental Agreement
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7.J.10. Approve Student Releases for 2024-2025
Description:
These students have requested releases from the JCSD school district to attend school in other districts either for parent employment in other districts or military choice.
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7.K. Fundraisers and Donations
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7.K.1. Approve ECMS Student Council Fundraiser Authorization-Spring Items
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7.K.2. Approve ECMS Student Council Fundraiser Authorization-Spring Dance
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7.K.3. Approve ECUE PTO Fundraiser Authorization-Spring Online Sale
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7.K.4. Approve ECHS Life Skills Fundraiser Authorization-Inclusive Shirts etc.
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7.K.5. Approve ECHS Hope Squad Fundraiser Authorization-Coffee&Cold Drinks
Description:
Following District Policy Guidelines for Nutrition
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7.K.6. Approve ECUE Yearbook Fundraiser Authorization-Yearbook Sales
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7.K.7. Approve SMHS Fundraiser for Senior Class
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7.K.8. Approve SMHS Fundraiser for Girls Basketball
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7.K.9. Approve SMEE Fundraiser for PE
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7.L. Travel Request
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7.L.1. Approve Travel Request for VHS Band Director to Attend Orlando Band Performance
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7.L.2. Approve SMHS Travel Request to Attend HOSA Competition
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7.L.3. Approve ECHS HOSA Travel Request-State Competition
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7.L.4. Approve ECMS Travel Request-FBLA State Leadership Conference
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7.L.5. Approve SMHS Travel Request for Technology State Competition
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7.L.6. Approve Travel Request for Child Nutrition to attend MDE Purchasing Management Committee Meeting
Description:
Approve Travel Request for Child Nutrition to attend MDE Purchasing Management Committee Meeting
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7.L.7. Approve VLE Travel for Josten's Renaissance Conference
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7.L.8. Approve Travel Request for Child Nutrition to attend MSNA Nutrition Industry Summit
Description:
Approve Travel Request for Child Nutrition to attend MSNA Nutrition Industry Summit
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7.L.9. Approve Travel Request for Business Office Staff to MASBO Conference
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7.L.10. Approve Travel for Child Nutrition to attend the K12 AmTab Spring Symposium
Description:
Approve Travel for Child Nutrition to attend the K12 AmTab Spring Symposium
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7.M. Approve Consent Agenda
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7.N. f.y.i. Superintendent Update
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7.O. Closed Session
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7.P. Executive Session
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7.P.1. Student Discipline
4:24-25 SMMS Alternative |
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7.P.2. Legal/Personnel Matters
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