September 9, 2024 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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6.A. Approve August 12, 2024 Meeting Minutes
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7. Superintendent of Education
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7.A. Acknowledgments and Announcements
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7.A.1. East Central Attendance Center
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7.A.2. St. Martin Attendance Center
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7.A.3. Vancleave Attendance Center
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7.B. Public Comments
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7.C. f.y.i. Construction Update- Machado|Patano
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7.D. Financial Management
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7.D.1. Discuss July 2024 Monthly Financial Reports {MS 37-9-18}
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7.D.2. Approve Asset Surplus
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7.D.3. Approve Prepaid Claim Docket
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7.D.4. Approve Initial Resolution Authorizing the Transfer of Surplus Debt Service Funds
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7.D.5. Approve Open Claim Docket
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7.D.6. Approve FY24 Final Amended Budget
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7.D.7. Approve Workers Compensation Policy Quote from Berkley for the Term October 1, 2024 to October 1, 2025
Description:
This proposal replaces the current carrier and represents a decrease of $24,562.00 in worker's comp premiums as compared to 2023-2024 estimated premiums.
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7.E. Human Resources and Risk Management
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7.E.1. Approve renewal notice between Jackson County School District and Vector Solutions
Description:
Jack Pickett has reviewed.
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7.E.2. f.y.i. Worker's Compensation
Description:
f.y.i. item - Workers Compensation Claims for August 2024
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7.E.3. Approve September 2024 Personnel Changes
Description:
Personnel Changes for September Board Agenda
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7.E.4. Approve American Fidelity Insurance Company Voluntary Benefits Agreement
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7.F. Policies
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7.F.1. Rescind Out of Date "Head" Coach Job Descriptions
Description:
"Head" coach job descriptions are now covered under the single Policy GFBDM - Head Coach. We are requesting approval to rescind all "head" coach job descriptions that are attached.
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7.F.2. Approve new job description policy for Assistant Coach
Description:
Requesting approval for an Assistant Coach job description policy in order to consolidate all assistant coach positions into one policy. MSBA will assign a new policy code for this job description if approved.
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7.F.3. Approve update to Policy FFD Athletic Facility Matching Grants
Description:
The edit to Policy FFD corrects the title of Assistant Superintendent and removes the form from the policy. This policy has not been updated since 2009.
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7.F.4. Approve Policy FHA once reviewed
Description:
Requesting to approve Policy FHA from the year 2000 as "reviewed 2024". We feel Policy FHA is still accurate to reflect our current practices and procedures.
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7.F.5. Approve Policy FHAA - Contract Copy for Buildings
Description:
The policy FHAA Contract Copy for Buildings - from the year 2000- still reflects the current practices of our district. Requesting approval as "reviewed 2024".
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7.F.6. Approve Policy GABB - Staff/Student Non-Fraternization
Description:
Approval requested for Policy GABB. This policy covers adult contact with children and adolescents through school activities. This policy also outlines staff guidelines for non-fraternization with students.
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7.F.7. Approve Policy GABBA - Social Media Websites
Description:
Approval requested for this new policy GABBA - Social Media Websites.
This policy covers the use of, and participation in, social media websites for employees, faculty, and staff.
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7.F.8. Approve Policy IK English Learner
Description:
Approval requested to update Policy IK - English Learner. This update includes changing the past placement test used to screen English Learner students and making corrections by updating the name to "ELP21 Screener".
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7.F.9. Approve Policy GFBEA - School Bus Drivers
Description:
Request to approve Policy GFBEA - School Bus Drivers to include an update with the ability to lift 10 lbs, and correcting the name of the Assistant Superintendent job position.
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7.F.10. Present/ Approve Policy IHE - Promotion and Retention
Description:
Presenting an edit to Policy IHE - Promotion and Retention to reflect compliance with the Literacy Based Promotion Act (LBPA) and Mississippi Code 37-177-9
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7.F.11. Presenting update to Policy GFAEO - Routing Coordinator
Description:
Update to GFAEO - Routing Coordinator is adding the ability to lift 10 lbs and assisting the Transportation Supervisor in completing reports
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7.F.12. Present Policy IEB Speech Language Screening
Description:
The update to Policy IEB - Speech Language includes added the terminology "Special Education" and editing the policy to reflect current practices and procedures in the screening of students for speech language services.
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7.F.13. Present Rescind Policy GBRJ Arrangements for Substitutes
Description:
Requesting to rescind Policy GBRJ - Arrangements for Substitutes.
This policy is actually salary information for substitutes and needs to be combined with Policy GBRJB - Substitute Pay Scale - in order to create a single Policy with substitute salary information for our district.
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7.F.14. Present to rescind Policy GBRJB - Substitute Salary Scale
Description:
Policy GBRJB - Substitute Salary scale only includes information about non-classified substitutes. I would like to request the policy be rescinded in order to create a single salary scale for substitutes in our district.
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7.F.15. Presenting New Substitute Salary Scale
Description:
Presenting the new Substitute Salary Scale for our district. The scale presented combines all the information for substitute salaries in our district into one policy.
The policy code will be assigned by MSBA once approved.
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7.F.16. Presenting update to Policy GGBGA Bus Aide Salary Scale
Description:
The update we are presenting is to increase the Bus Aide Salary Scale Policy GGBGA beginning in year 10. Currently, this salary scale is frozen after 10 years of experience with no increase.
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7.F.17. Presenting update to Policy IDA - Education Plan/Program Improvement
Description:
The update to Policy IDA from the year 2000 reflects current district practices, procedures, and guidelines by the Mississippi Public School Accountability Standards.
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7.F.18. Presenting update to Policy IDFA Intramural/Interscholastic Athletics
Description:
The update to Policy IDFA from the year 2003 will reflect current practices, procedures, and guidelines from MHSAA - Mississippi High School Activities Association.
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7.F.19. Presenting update to Policy ICG - Sex-Related Education
Description:
The update to Policy ICG from 2012 will update the policy to current practices and procedures of our school district.
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7.F.20. Presenting update to Policy IFB Instructional Services
Description:
The update to Policy IFB from the year 1998 will reflect current practices, procedures, and guidelines that our school district follows. The update will include compliance with the Mississippi Public School Accountability Process Standards.
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7.F.21. Presenting update to Policy II - Testing Program
Description:
The update to the Policy II - Testing Program from the year 2000 - reflects our school districts' current practices, procedures, and guidelines. The update will comply with the Mississippi Public School Accountability Standards.
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7.F.22. Presenting update to Policy IJLB Library Media Materials
Description:
The update to Policy IJLB - Library/Media Materials from the year 2016 updates the policy to reflect our districts' current practices, procedures, and guidelines.
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7.F.23. Presenting request to rescind Policy IIC - Test Rescoring
Description:
Policy IIC Test Rescoring is from the year 2002. This policy covers testing procedures for tests that are obsolete. We no longer utilize the MCCAS - Mississippi Curriculum Content Assessment System, nor the MCT - Mississippi Curriculum Test and request to rescind this obsolete policy.
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7.F.24. Presenting update to Policy IDDHB Section 504 Procedures (Students)
Description:
The update to Policy IDDHB for students with a 504 reflects current practices, procedures, and guidelines for our school district. This policy was last updated in 2022. The update ensures compliance with the Section 504 Rehabilitation Act of 1973.
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7.F.25. Present Policy IB - Instructional Goals
Description:
The update to Policy IB Instructional Goals from 2016 includes changing the term "textbooks" to "instructional materials" to be consistent with our current practices and procedures.
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7.F.26. Present Policy IJNCA - Use of Media Material to rescind
Description:
Policy IJNCA - Use of Media Materials from 1992 is obsolete, and we request to rescind this policy.
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7.F.27. Present Policy IN - Vocational/Career Technical Education
Description:
Policy IN - Vocational/Career Technical Education has not been updated since 2006. This update includes the current guidelines, practices, and procedures of our district.
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7.F.28. Present Policy ICDA - Preschool Program
Description:
Presenting this update to Policy ICDA - Preschool Program from the year 2008 to reflect current guidelines, practices, and procedures.
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7.F.29. Present Policy IDDFAA - District Assurance for Children With Disabilities
Description:
Presenting an update to Policy IDDFAA - District Assurance for Children With Disabilities from the year 2003 to reflect the current guidelines for Free Appropriate Public Education (FAPE) and the Individuals with Disabilities Education Improvement Act of 2007 (IDEA) The update will reflect our current practices and procedures in our district.
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7.F.30. Present Policy IDDGA - Child Find
Description:
Presenting an update to Policy IDDGA Child Find from 2017 to reflect our current guidelines, practices, and procedures covered under MDE regulations for Individuals with Disabilities Education Act (IDEA)
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7.F.31. Present Policy IDDHC - Placement of Special Education Students
Description:
Presenting an update to Policy IDDHC which covers Alternative Education for Students with Disabilities to reflect our current practice of utilizing of District Discipline Committee for placement review.
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7.F.32. Present Policy IEC - Class Size Enrollment Requirements
Description:
Presenting an update to Policy IEC from 2017 that follows our current practices, procedures, and state guidelines in the Mississippi Public School Accountability Standard 28.
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7.F.33. Present Policy IFA Instructional Materials to rescind
Description:
Policy IFA - Instructional Materials is redundant and originated in 1993. We have Policy IB - Instructional Goals that includes Instructional Materials.
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7.F.34. Present Policy IEBA - Dyslexia Policy
Description:
Presenting an update to Policy IEBA - Dyslexia Policy from the year 2022 to reflect current practices, guidelines, and required state law from the Mississippi Department of Education.
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7.F.35. Present Policy IHAA - Policy Statement of Grading for Students with Disabilities
Description:
Presenting an update to Policy IHAA from the year 2003 to reflect current practices, procedures, guidelines, and law concerning Grading for Students With Disabilities.
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7.G. Curriculum and Instruction
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7.G.1. Curriculum
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7.G.1.A. Approve Undergraduate Practicum and Residency Experience Memorandum of Understanding Between William Carey University and Jackson County School District for 2024-2025
Description:
This agreement defines the details of student teachers being placed in our schools for their required residency teaching experience for the 2024-2025 school year.
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7.G.1.B. Approve Jackson County School District Professional Learning Communities Handbook for 2024-2025
Description:
This plan adheres to Standards of Professional Learning as directed by MDE and aligns with JCSD goals.
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7.G.1.C. Approve Explore Learning 5 School Site Licenses for Reflex Math Contract Date 10/1/24 through 9/30/25.
Description:
This online program will promote higher student achievement in mathematics for students. We have used this program for several years. The teachers and students are very familiar with the program and the rigor it provides for strengthening their math fact fluency. Repeated requests for this program made it an easy decision to purchase when the ESSER III funds became available to us. Schools receiving these licenses are ECLE, SMEE, SMNE, SMUE, VUE. Two schools had already purchased their licenses for this year when our funds originally did not allow for this purchase. VLE and ECUE purchased their own license from their school funds.
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7.G.1.D. Approve EducAide Software for Twelve Problem-Attic School Subscriptions for 2024-2025 Ending on 6/30/25
Description:
This software has been used by our district schools for several years. The software provides a resource for teachers to bridge learning gaps through the use of full curriculum that includes all subjects for students K-12, is aligned to MS Standards, and promotes and supports meeting high expectations on State Assessments. One of the schools in our district has already purchased their subscription for this year.
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7.G.1.E. Approve Jackson County School District Instructional Management Plan for 2024-2025
Description:
This document outlines the district's instructional model, strategies, and efforts aimed at meeting state and federal accountability standards.
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7.G.2. Special Education
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7.G.2.A. Approve Agreement Between Jackson County School District and MillCreek Schools, LLC
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7.G.2.B. Approve the 2024-2025 Gifted Education Handbook
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7.G.2.C. Approve Agreement between Jackson County School District and de l'Epee Deaf Center
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7.G.3. Student Services/Federal Programs
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7.G.3.A. f.y.i. FY24 Title I, II, IV Monitoring Clearance Letter
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7.G.3.B. Approve Insightful Solutions, LLC Contract for District-wide School Counselor Support
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7.G.4. Career and Technology
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7.G.4.A. Approve Memorandum of Understanding between PGSD and JCSD for CNA and Phlebotomy Training
Description:
Approve Memorandum of Understanding between PGSD and JCSD for CNA and Phlebotomy Training
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7.G.4.B. Approve Perkins Inventory Equipment Disposal for August 2024
Description:
Approve Perkins Inventory Equipment Disposal for August 2024
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7.G.4.C. Approve Vehicle Donation Agreement between Nissan North America, Inc. and Jackson County Technology Center
Description:
Approve Vehicle Donation Agreement between Nissan North America, Inc. and Jackson County Technology Center
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7.H. Operations and Support
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7.H.1. Operations
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7.H.1.A. Approve Certificate of Substantial Completion for ECAC HVAC Upgrades
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7.H.1.B. Approve Jackson County Board of Supervisors Request to Waive Permitting Fees for Construction Sites at St. Martin and East Central Attendance Centers
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7.H.1.C. Approve Certificate of Substantial Completion for ECAC Flooring Project
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7.H.1.D. Approve Bus Turnarounds
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7.H.2. Information Technology
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7.H.2.A. Approve Updated Final site (Website) Agreement
Description:
Finalsite is giving us a free customization upgrade.
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7.H.3. Food Services
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7.H.3.A. f.y.i. August 2024 Free and Reduced Percentages
Description:
f.y.i. August 2024 Free and Reduced Percentages
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7.H.3.B. f.y.i. August 2024 Average Daily Breakfast and Lunch Participation
Description:
f.y.i. August 2024 Average Daily Breakfast and Lunch Participation
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7.I. 16th Section Leases
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7.I.1. f.y.i. Past Due Leases
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7.I.2. Approve Lease Amendment for Robinson
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7.I.3. Approve Tree Removal, Construction of Additional Building and Paving of Parking Lot for Ferguson Lease
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7.J. Contracts and Agreements
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7.J.1. Approve Student Transfers/Releases for 2024-2025
Description:
Approve legal student transfers and releases for coastal school districts. Approve student transfer agreements received by local school districts.
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7.J.2. Approve ECHS Science Club Bacot Foundation Grant Application
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7.J.3. Approve St. Martin Softball Matching Grant
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7.J.4. Approve SMHS Graduation Contract With MS Gulf Coast Coliseum
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7.J.5. Approve Vancleave Middle & High School Dance Team Matching Grant Application
Description:
This purchase will allow permanent mirrors for the new dance room for both Vancleave Middle and Vancleave High School Dance Teams. The current Matching Grant budget sheet indicates no current projects have been approved, and we are starting with $35,000 for FY 24-25.
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7.K. Fundraisers and Donations
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7.K.1. Approve ECMS PLTW/Robotics Fundraiser Authorization-Ingalls Grant
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7.K.2. Approve ECMS PLTW/Robotics Fundraiser Authorization-MS Professional Educators Grant
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7.K.3. Approve SMHS Fundraiser for Prom Committee
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7.K.4. Approve SMHS Fundraiser for Prom Committee
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7.K.5. Approve ECHS Dance Team Fundraiser Authorization-Split the Pot
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7.K.6. Approve ECHS Cheerleader Fundraiser Authorization-Split the Pot
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7.K.7. Approve VHS Request to Apply for a Huntington Ingalls Grant
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7.K.8. Approve ECUE Art Fundraiser Authorization-Square 1 Online Student Art Purchasing
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7.K.9. Approve Fundraisers for VHS/ VMS Girls Basketball Calendar Raffle, VHS/ VMS Swim Shrimp Boil Raffle, VHS/ VMS Dance Team Red Zone Donating
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7.K.10. Approve Fundraisers for VHS Band Boosters Santa Breakfast, VMS PTO Student Treats, VHS Alumni Assoc. Cowbell Sales
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7.K.11. Approve SMMS Fundraiser For Cross Country
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7.K.12. Approve SMHS Fundraiser For Prom Committee
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7.K.13. Approve SMHS Fundraiser For Disabilities Awareness Month
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7.K.14. Approve ECMS Life Skills Fundraiser Authorization-Coke Products
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7.K.15. Approve SMHS Athletic Fundraiser for Robotics Team Booster
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7.K.16. Approve SMHS Fundraiser For PTO
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7.K.17. Approve Fundraisers for VHS Hoopster Club Concessions during Homecoming Hall Decorating & VMS PTO Slides & Socks Days
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7.K.18. Approve Fundraising for JCTC/Educators Rising
Description:
Approve Fundraising for JCTC/Educators Rising
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7.K.19. Approve Donations from VMS Soccer Grant from Dick's Sporting Goods & VUE Donation from Keesler Federal Credit Union
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7.L. Travel Request
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7.L.1. Approve VHS Travel to Attend CCEIC Leadership Academy
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7.L.2. Approve Travel Request for EL Department to Attend MDE EL Combine Training
Description:
The Mississippi Department of Education Office of Federal Programs in coordination with the Division of Student Intervention Services will host a special EL Combine on Tuesday, September 17, 2024, 8:30 a.m. - 5:00 p.m., at the Jackson Convention Center, 105 E. Pascagoula Street, Jackson, MS 39201. The EL Combine is designed to provide instructional staff who work with English learners innovative and cutting-edge teaching techniques for the 21st Century student.
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7.L.3. Approve Travel Request for ECHS Soccer to Attend Oxford High Tournament
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7.L.4. Approve Travel Request for JCTC to Attend Educators Rising Southern District Fall Leadership Conference
Description:
Approve Travel Request for JCTC to Attend Educators Rising Southern District Fall Leadership Conference
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7.L.5. Approve Travel Request for JCTC to Attend Educators Rising State Conference
Description:
Approve Travel Request for JCTC to Attend Educators Rising State Conference
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7.L.6. Approve Travel Request for JCTC to Attend Educators Rising National Leadership Conference
Description:
Approve Travel Request for JCTC to Attend Educators Rising National Leadership Conference
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7.L.7. Approve Travel Request for SMHS JROTC
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7.L.8. Approve Travel for Child Nutrition to Attend PMR Test Kitchen K-12 Director Seminar
Description:
Approve Travel for Child Nutrition to Attend PMR Test Kitchen K-12 Director Seminar.
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7.L.9. Approve Travel Request for Child Nutrition to Attend MDE Office of Child Nutrition 2024 State Conference Make-Up Training
Description:
Approve Travel Request for Child Nutrition to Attend MDE Office of Child Nutrition 2024 State Conference Make-Up Training.
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7.L.10. Approve Travel for Child Nutrition to Attend the Mississippi School Nutrition Association's 54th Annual Conference
Description:
Approve Travel for Child Nutrition to Attend the Mississippi School Nutrition Association's 54th Annual Conference.
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7.L.11. Approve Travel Request for JCTC to Attend HOSA State Leadership Conference
Description:
Approve Travel Request for JCTC to Attend HOSA State Leadership Conference
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7.L.12. Approve Travel Request for JCTC to Attend HOSA International Leadership Conference
Description:
Approve Travel Request for JCTC to Attend HOSA International Leadership Conference
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7.L.13. Approve Travel Request for JCTC to Attend SkillsUSA Regional Competition
Description:
Approve Travel Request for JCTC to Attend SkillsUSA Regional Competition
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7.L.14. Approve Travel Request for JCTC to Attend SkillsUSA State Competition
Description:
Approve Travel Request for JCTC to Attend SkillsUSA State Competition
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7.L.15. Approve Travel Request for JCTC to Attend SkillsUSA National Competition
Description:
Approve Travel Request for JCTC to Attend SkillsUSA National Competition
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7.L.16. Approve SMHS Travel Request for GEARUP and ACT Training
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7.L.17. Approve SMHS Travel Request for GEARUP and ACT Training
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7.L.18. Approve Travel Request for Superintendent to Attend MSBA Annual Conference
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7.L.19. Approve Travel Requests to 2024 Southeast ACT Conference for ACT Coaches
Description:
The curriculum office agreed to pay the $200.00 each registration fees for our three ACT coaches to attend this conference.
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7.M. Approve Consent Agenda
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7.N. f.y.i. Superintendent Update
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7.O. Closed Session
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7.P. Executive Session
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7.P.1. Student Discipline
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7.P.2. Legal/Personnel Matters
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