May 13, 2024 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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6.A. Approve April 15, 2024 Meeting Minutes
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7. Superintendent of Education
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7.A. Acknowledgements and Announcements
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7.A.1. East Central Attendance Center
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7.A.2. St. Martin Attendance Center
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7.A.3. Vancleave Attendance Center
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7.B. Public Comments
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7.C. f.y.i. Construction Update- Machado|Patano
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7.D. Financial Management
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7.D.1. Hold Public Hearing for FY25 Budget
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7.D.2. Approve Renewal of Pitney Bowes Postage Equipment Rental Contract for Central Office for Five Year Term Beginning June 30, 2024
Description:
This is an increase of $48.34 per month or $580.08 per year. This pricing is under state contract. Mr. Pickett reviewed and approved agreement April 19, 2024.
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7.D.3. Discuss March 2024 Monthly Financial Reports {MS 37-9-18}
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7.D.4. Approve Flood Insurance Policy Renewal Proposal for 12 Modular Buildings
Description:
This is a total increase of $5,476 over the expiring premiums.
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7.D.5. Adopt Resolution Directing the Periodic Prepayment of Remaining Principal of Outstanding Notes From any Excess Balances Accumulated in the Debt Service Fund
Description:
The current interest rate on our outstanding 3 mill note is 2.50%. It is estimated that the district has the 3 mill debt service capacity to pay off the 3 mill note two years early and save ~$190,000 in interest costs. The district would still retain the option of issuing another 3 mill note using its 3 mill note debt service capacity over the next several years though if issued it would more than likely be at a rate higher than 2.50%.
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7.D.6. Authorize Submission of Phase 2 Application for US DOE American-Made Energy Champions Leading the Advancement of Sustainable Schools (CLASS) Prize ($50,000 - Phase 2 Award)
Description:
The district was a Phase 1 winner and received $100,000 along with 9 months of coaching, training, and peer discussions. Phase 2 submission is due May 17, 2024. The district virtual presentation will be made May 21, 2024 and the virtual graduation will be June 26, 2024.
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7.D.7. Rescind Approval of Discarding JCSD Asset #7000899 & #7003233 from August 14, 2023 Board Meeting Minutes
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7.D.8. Approve Asset Surplus
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7.D.9. Approve Prepaid Claim Docket
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7.D.10. Approve Open Claim Docket
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7.E. Human Resources and Risk Management
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7.E.1. Present update and edit to 2024-2025 Employee Handbook
Description:
Presenting 2024-2025 Employee Handbook for JCSD. Updates and edits were made based on current procedures. Spacing and formatting will be adjusted once the document and changes have final approval.
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7.E.2. f.y.i. Workers Compensation Claims for April 2024
Description:
f.y.i. item: WC Claims for April 2024 listed.
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7.E.3. Approve May 2024 Personnel Changes
Description:
Board Agenda Personnel Changes for May 2024
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7.E.4. Approve 2024-2025 Non-Certified Annual Recommendations
Description:
2024-2025 Non-Certified Annual Recommendations
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7.F. Policies
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7.F.1. Approve Revisions to Section 504 Policy IDDH
Description:
Request to approve the update in our 504 policy to include current information.
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7.F.2. Rescind Policy JCD (1) GED Program
Description:
Policy JCD (1) is obsolete, JCSD no longer has a GED program. Request to rescind this policy.
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7.F.3. Rescind Infrastructure Manager Policy GFBL
Description:
Infrastructure Manager (GFBL) is an obsolete job position. Request is to rescind this policy.
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7.F.4. Rescind Computer Technician II Salary Scale Policy GGBAA
Description:
Salary Scale GGBAA for Computer Technician II is obsolete, we no longer have a computer technician II position.
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7.F.5. Approve Update to Policy JD-1 Discipline (Students with Disabilities)
Description:
Requesting to approve this revision to Policy JD-1. This policy has not been updated since 2004. The revisions update the policy to current practices and procedures of the Jackson County School District.
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7.F.6. Rescind Policy GFAEA Computer Technician
Description:
Request is to rescind Policy GFAEA - Computer Technician, this is an obsolete job position in our district.
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7.F.7. Rescind Technology Training Job Description Policy GFAED
Description:
Policy GFAED - the job description for Technology Trainer/Facilitator is obsolete. Request to rescind this.
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7.F.8. Approve Revision to Policy JGA Pandemic
Description:
Request to approve this revision to the Pandemic Policy JGA to include continuance of education guidelines per MSBA sample policy. This policy was last updated in 2014.
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7.F.9. Rescind Policy GFAAA Director of Curriculum and Central Office Administration
Description:
Request approval to rescind the job description Policy GFAAA for the Director of Curriculum and Central Office Administration as this position is obsolete.
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7.F.10. Rescind Salary Scale Food Service Coordinator Policy GGBK
Description:
Request to approve rescinding the salary scale Policy GGBK - Food Service Coordinator as this scale is obsolete.
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7.F.11. Present Policy JCDAB Student Drug Testing
Description:
Request to edit Policy JCDAB under "second" violation. The edit would change the second violation for any time in two calendar years, to one calendar year. This would be less punitive for the student and provide an opportunity to advance from the program quicker.
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7.F.12. Present Policy DFAE Classication of 16th Section Land to rescind
Description:
Request to rescind this Policy DFAE, we no longer have a 16th Section Land Manager. This policy is obsolete
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7.F.13. Rescind Policy GFAEF IT Infrastructure Technician I
Description:
Approve this request to rescind Policy GFAEF for IT Infrastructure Technician I. This job is obsolete.
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7.F.14. Present update to policy GFBF Mechanic - School Buses and Equipment
Description:
Presenting updates to include Mechanic 1 and Mechanic II qualifications, areas of responsibility, and job duties.
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7.F.15. Present Policy DA - Fiscal Management Goals and Objectives for update.
Description:
Policy DA - Fiscal Management Goals and Objectives has not been updated since the year 2000. We request editing this policy to allow for current updates and regulations.
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7.F.16. Present update to Policy DFC Federal Aid
Description:
Requesting update to Policy DFC- Federal Aid. The minor updates on this policy will reflect current guidelines and district procedures.
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7.F.17. Present Policy DC Annual Operating Budget for update.
Description:
Presenting the edit to Policy DC - Annual Operating Budget. The last update was from the year 2000. The new update reflects current guidelines.
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7.F.18. Present Policy DAA - Money and Fiscal Management to rescind.
Description:
Requesting to rescind Policy DAA from the year 2000. We have Policy DA that covers Fiscal Management, making this policy redundant.
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7.F.19. Present update to Policy DI Accounting and Reporting
Description:
The edit to Policy DI will update this policy from the year 2000 to reflect current guidelines.
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7.F.20. Presenting edit to Policy GFAFA Federal Grant Accountant - Job Description
Description:
The edit to Policy GFAFA - Federal Grant Accountant is to include a salary incentive that would be funded by Federal Grants.
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7.F.21. Present Policy GFBCK School Webmaster to rescind.
Description:
Presenting the Policy GFBCK to rescind, this policy is obsolete. The job of School Webmaster no longer exists.
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7.F.22. Presenting Policy GFABMA - PBIS (Positive Behavior Intervention & Support Coordinator) to rescind.
Description:
Presenting to rescind Policy GFABMA as obsolete. We request this job description be rescinded as it no longer exists.
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7.F.23. Presenting update to Policy GFBCG Distance Learning Facilitator
Description:
Presenting the update to Policy GFBCG - Distance Learning Facilitator to "Online" Learning Facilitator. The job of "Distance" learning no longer reflects the job and duties of this position. The update will provide current qualifications and duties for this position.
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7.F.24. Presenting edit to Policy DMB Special Education Equipment Identification
Description:
Presenting this edit to Policy DMB SPED Equipment Identification to reflect current practices and procedures in our SPED Department.
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7.F.25. Presenting edit to Policy DKD Revenues from Gate Receipts and Admissions.
Description:
Presenting edits to Policy DKD - Gate Receipts and Admissions to reflect current practices and procedures.
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7.F.26. Presenting Policy DFG Leasing and Renting of Buildings and Grounds to rescind
Description:
Requesting to rescind this Policy DFG as obsolete. Currently, we have Policy EBH - School Facility Rental, making Policy DFG redundant.
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7.F.27. Present Changes to Policy GFAEG Instructional Technology Specialist Job Description
Description:
This update includes management of the school technology leaders, educational software support, 200 to 232 days, and some clean up of wording. All changes are marked accordingly.
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7.F.28. Present edit to Policy DO - Disposal Procedure
Description:
Presenting update and edit to Policy DO. This policy from 1995 is being updated and edited to comply with federal and state law.
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7.F.29. Present edit to Policy DIB Financial Reports and Statements
Description:
Presenting edit to Policy DIB Financial Reports and Statements. The current policy does not comply with State Board policy requirements.
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7.F.30. Present Policy DJES Special Education Purchases for edit
Description:
The edit to the Policy DJES is to correct a job title. There is no Special Education Bookkeeper, we currently employ a Special Education Coordinator to process purchases.
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7.F.31. Present edit to Policy EBH School Facility Rental
Description:
Presenting the edit to Policy EBH - School Facility Rental to update job titles and to remove the form from the policy.
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7.F.32. Present edit to Policy GFAG - District Curriculum Director
Description:
Presenting edit to Policy GFAG job description title to include "instruction".
Director of Curriculum and Instruction is the suggested edit.
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7.F.33. Presenting edit to Policy GGBA Salary Scale
Description:
Presenting an edit to the Policy GGBA Adminstration Salary Scale to include "Instruction" in the job title of the Director of Curriculum.
The suggested job title is Director of Curriculum and Instruction.
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7.F.34. Presenting update to Policy GFAGA
Description:
Presenting update to Policy GFAGA - Curriculum Specialist - to update language and remove ESSR funding.
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7.F.35. Present Policy GFBHB Job Description: ESSER Construction Manager to rescind.
Description:
ESSER Construction Manager - Policy GFBHB will be obsolete effective July 1, 2024. Request to rescind this policy as the job will be obsolete.
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7.F.36. Present Policy for new job, EL Tutor/Translator
Description:
EL Tutor/Translator is a new position being added due to the increase in EL students that need to be served in our district. Once approved, this job description will be assigned a G Policy code for our website.
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7.F.37. Present Policy GGBB Salary Scale edit
Description:
Presenting Salary Scale GGBB update to reflect changes effective July 1, 2024.
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7.F.38. Present update to Policy GFBHA-1 - Facilities Manager
Description:
The update to Policy GFBHA-1 Facilities Manager reflects areas of responsibility, removal of language for ESSER funding, reporting structure. July 1, 2024 is the effective date of change.
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7.F.39. Present Policy GFABK - Job Description Bilingual Tutors update
Description:
Presenting this update to Policy GFABK - Bilingual Tutors to reflect the update to Job Description Title to: English Learner (EL) Teacher. Also, included is an update to the reporting structure, and duties and responsibilities to reflect current practice.
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7.F.40. Present Policy GFBCJA: Job Description of EL Instructional Interventionist
Description:
Presenting an edit to Policy GFBCJA the Job Description of the EL Instructional Interventionist to reflect the current reporting structure and correction of some grammatical errors.
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7.F.41. Presenting edit to Policy GGBD: Salary Scale
Description:
Presenting edit to remove the ELL position from the Salary Scale GGBD. The EL position is no longer a non-certified position.
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7.F.42. Present changes to Policy GFAE Job Description: Technology Director
Description:
This fixes some wording, adds some cybersecurity and project management responsibilities, raises the level of education and experience, and fixes who they report to.
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7.F.43. Present new job description for Routing Coordinator. MSBA will assign a policy code if approved.
Description:
Presenting a new job for transportation at no additional cost in funding to the district. The position will be funded by the transportation department. This position will be for the 2024-2025 school year.
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7.F.44. Present Policy GGB Salary Scale for Coordinator
Description:
Presenting an additional job - Routing Coordinator- for consideration in the Policy Salary Scale GGB.
This is a new job for transportation at no additional cost in funding to the district. The position will be funded by the transportation department. This position will be for the 2024-2025 school year.
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7.F.45. Present Revision to Policy JBCD Transfers and Withdrawls of Students
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7.G. Curriculum and Instruction
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7.G.1. Curriculum
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7.G.1.A. Approve Jackson County Student Handbook 2024-2025
Description:
Approval is requested after all edits were made to the student handbook following the Handbook Committee Meeting and discussion at the April JCSD board meeting by the school board members.
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7.G.1.B. Approve Curriculum Associates Renewal Purchase
Description:
This purchase will be made using our ESSER funding for site licenses for students and teachers and online assessments and support.
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7.G.2. Special Education
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7.G.2.A. Approve Renewal MOU with Gulf Oaks Therapeutic Day School and Jackson County School District
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7.G.2.B. Approve Renewal Contract between Jackson County School District and EM Davis Therapy, PLLC
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7.G.2.C. Approve Renewal Contract Between Jackson County School District and Kindred Care Speech, LLC
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7.G.2.D. Approve Renewal Contract between Jackson County School District and Sycamore Therapy, DBA: Sycamore Speech Therapy
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7.G.3. Student Services/Federal Programs
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7.G.3.A. Approve Renewal ELLevation Contract with Curriculum & Associates FY 2024-2025
Description:
This software is utilized in the construction of Language Service Plans for EL students. It is a tool that is utilized to effectively work with our SIS (SAM7), which provides connectivity to all data sources for our English Language Learners.
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7.G.3.B. Approve Renewal Imagine Learning Language and Literacy Contract for FY 2024-2025
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7.G.3.C. f.y.i. Monthly School Improvement Board Reports for TSI and ATSI Schools: ECMS, SMEE, SMUE, SMMS, SMHS, and VMS
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7.G.3.D. Approve Vista Higher Learning, Inc. Contract for FY 2024-2025
Description:
This is a digital platform that adds value to the English Learners (ELs) in JCSD. It makes teaching easier, builds confidence and proficiency, engages through interactive tools and media, and is safe, reliable, and accessible for students, parents, and educators.
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7.G.3.E. Approve FY25 Title I, II, IV & Cost Pool Funding and Planning Applications
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7.G.3.F. f.y.i. Highlights of the FY25 Title I, II, IV, and Cost Pool Funding
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7.G.3.G. Approve Renewal EM Davis Therapy, PLLC Contract for 2024-2025
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7.G.4. Career and Technology
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7.G.4.A. Approve Perkins Inventory Equipment Disposals for May 2024
Description:
Approve Perkins Inventory Equipment Disposals for May 2024
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7.G.4.B. Approve 2024/2025 Career and Technical Education Local Plan Application
Description:
Approve 2024/2025 Career and Technical Education Local Plan Application
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7.H. Operations and Support
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7.H.1. Operations
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7.H.1.A. Award Bid to J&L Desporte in the Amount of $460,000.00 Annually for St. Martin Janitorial Services
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7.H.1.B. Discuss Consolidating Head Coach and Assistant Coach's Job Descriptions
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7.H.1.C. Approve Superintendent's Request to Jackson County Board of Supervisors to Waiver Permit Fees for the Vancleave High School Roof Project
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7.H.2. Information Technology
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7.H.2.A. Present In-Sourcing of IT Department Staff
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7.H.2.B. Present New IT Staff Job Descriptions and Salary Scale
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7.H.3. Food Services
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7.H.3.A. Approve Meal Prices for 24-25 School Year
Description:
Approve Meal Prices for 24-25 School Year
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7.H.3.B. f.y.i. April 2024 Average Daily Breakfast and Lunch Participation
Description:
f.y.i. April 2024 Average Daily Breakfast and Lunch Participation
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7.H.3.C. f.y.i. April 2024 Free and Reduced Percentages
Description:
f.y.i. April 2024 Free and Reduced Percentages
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7.H.3.D. Approve Renewal of Service Agreement with SFSPac Food Safety and Sanitation System
Description:
Approve Renewal of Service Agreement with SFSPac Food Safety and Sanitation System
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7.I. 16th Section Leases
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7.I.1. f.y.i. Past Due Leases
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7.I.2. Approve Stargate Enterprises, LLC 8 Year Appraisal Amendment
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7.I.3. Approve Jackson County Board of Supervisors Barge Landing 8 Year Appraisal Amendment
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7.I.4. Approve 10 Year Appraisal Amendment for Jackson County Utility Authority State Lease No. 63977
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7.I.5. Approve 10 Year Appraisal Amendment for Jackson County Utility Authority State Lease No. 63976
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7.I.6. Approve 10 Year Appraisal Amendment for Jackson County Utility Authority State Lease No. 63978
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7.I.7. Approve 10 Year Appraisal Amendment for Jackson County Utility Authority State Lease No. 63979
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7.I.8. Approve 10 Year Appraisal Amendment for Jackson County Utility Authority State Lease No. 63980
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7.I.9. Approve 10 Year Appraisal Amendment for Jackson County Utility Authority State Lease No. 64125
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7.I.10. Approve 10 Year Appraisal Amendment for Jackson County Utility Authority State Lease No. 63975
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7.I.11. Approve 8 Year Appraisal Amendment for West Jackson County Utility District State Lease No. 22156
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7.I.12. Approve Residential Lease Agreement for Havard
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7.J. Contracts and Agreements
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7.J.1. Approve Kelly Weatherly Resolution
Description:
Approve Kelly Weatherly Resolution
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7.J.2. Approve SMHS Contract with Sunset Photography
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7.J.3. Approve VHS Facilities Use Agreement
Description:
Approve use of VHS Cafeteria for Annual Combined VHS Class Reunion.
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7.J.4. Approve MOU with MHS Mobile Dental for Four Consecutive School Years
Description:
Provides free onsite dental care for students
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7.J.5. Approve ECHS Facility Usage Form-Alex's Elite Dance Company
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7.J.6. Approve Alesia Dueitt Resolution
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7.J.7. Approve Rejina Bosarge Resolution
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7.J.8. Approve Letter of Permission to use Matching Grant Funds for Esports
and Approve Matching Grant for VMS & VHS Matching Grant Application for Esports Computers
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7.J.9. Approve VMS Goalbook Amended Quote
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7.J.10. Approve SMHS Use Of Facility Agreement for Rose Payton
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7.J.11. Approve ECUE Stephanie Jones Resolution
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7.J.12. Approve ECUE Ginger Collier Resolution
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7.J.13. Approve ECUE Leigh Gomes Resolution
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7.J.14. Approve Virginia McLaughlin's Retirement Resolution
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7.J.15. Approve Lee Hagerty-Wilson's Retirement Resolution
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7.J.16. Approve Phyllis Hardy's Retirement Resolution
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7.J.17. Approve Sharon Medley's Retirement Resolution
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7.J.18. Approve Dr. Aldo Moran's Retirement Resolution
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7.J.19. Approve ECLE Jana Watts Resolution
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7.J.20. Approve Mississippi Career Coach Grant MOU
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7.J.21. Approve Gear Up MS/Get 2College Partnership
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7.J.22. Approve 2024-2025 Jackson County School District Student Release Requests
Description:
Parent release requests for their children to attend school at the district in which the parent is employed. If no parent is employed at the outside district, the parent understands they must pay tuition for their child to attend if the school district accepts their child's enrollment.
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7.J.23. Approve JCSD 2024-2025 Legal In-District Student Transfer Requests
Description:
Approve the transfer of JCSD students to attend a school campus outside their home residence and within our school district. These requested changes are made by their parents, who are employed by JCSD, or they attend through a court order.
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7.J.24. Approve Gulfport School District 2024-2025 Agreement for Transfer of Students
Description:
Note that Gulfport School District charges tuition for 24-25 in the amount of $2,000.00 per student for those not exempted by parents employed in their district.
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7.K. Fundraisers and Donations
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7.K.1. Approve ECHS Football Fundraiser Authorization-Red Zone
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7.K.2. Approve ECUE Library Fundraiser Authorization-Fall & Spring Bookfair
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7.K.3. Approve ECUE Fundraiser Authorization -Santa Secret Shop
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7.K.4. Approve ECUE Fundraiser Authorization Form-Kona Ice Sales
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7.K.5. Approve ECUE Fundraiser Authorization-Concession Resale
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7.K.6. Approve ECUE PTO Fundraiser Authorization-School Logo Blankets
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7.K.7. Approve ECUE PTO Fundraiser Authorization-Spirit Shirts
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7.K.8. Approve ECUE Hornet Club Fundraiser Authorization-Holiday Photos
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7.K.9. Approve ECHS M.Goff Fundraiser Authorization-Donors Chose Online
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7.K.10. Approve ECHS Volleyball Fundraiser Authorization-Mini Camp
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7.K.11. Approve Fundraiser for Jackson County Technology Center for 2024-2025 School Year
Description:
Approve Fundraiser for Jackson County Technology Center for 2024-2025 School Year
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7.K.12. Approve ECMS PTO Fundraiser Authorization-Spirit Shirts/Hoodies
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7.L. Travel Request
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7.L.1. Approve Emergency Travel Requests for IT
Description:
IT Received Notification of the Seminar and Meeting after the April Agenda Deadline.
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7.L.2. Approve Travel Requests for the 2024 MDE Equity Conference
Description:
This travel is required for the following JCSD district personnel, who must be trained annually: the Homeless Liaison, the EL Coordinator, and the Federal Programs Director.
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7.L.3. Approve Travel Request for SMHS to Attend Trip Sponsored by Basketball Club
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7.L.4. Approve Travel Request for MSIS 2.0 BootCamp Training
Description:
This is mandatory training for the onboarding of MSIS 2.0 beginning July 1, 2024.
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7.L.5. Approve ECHS Invent Team Travel Request
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7.L.6. Approve Travel Request for Child Nutrition to Attend the Mississippi School Nutrition Association Nutrition Industry Summit
Description:
Approve Travel Request for Child Nutrition to Attend the Mississippi School Nutrition Association Nutrition Industry Summit
Attachments:
()
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7.L.7. Approve Travel Request for SMHS to Attend HOSA International Convention
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7.L.8. Approve Travel Request SMHS to Attend Technology Student Convention
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7.L.9. Approve Travel Request for Special Education Director to Attend 2024 East Special Education Conference
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7.L.10. Approve Travel for Child Nutrition to Travel to Peanut Institute Summer School Nutrition Summit.
Description:
Approve Travel for Child Nutrition to Travel to Peanut Institute Summer School Nutrition Summit.
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7.L.11. Approve Athletic Summer Trip Requests
Attachments:
()
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7.L.12. Approve Travel Request ECAC to Attend IC Bus University
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7.L.13. Approve JCTC to Attend HOSA International Leadership Conference
Description:
Approve JCTC to Attend HOSA International Leadership Conference
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7.L.14. Approve Travel for Child Nutrition to Attend the 2024 MDE OCN State Conference
Description:
Approve Travel for Child Nutrition to Attend the 2024 MDE OCN State Conference.
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7.L.15. Approve Travel for Child Nutrition to Attend MDE Office of Child Nutrition Manager Certification Decide to Succeed
Description:
Approve Travel for Child Nutrition to Attend MDE Office of Child Nutrition Manager Certification Decide to Succeed
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7.L.16. Approve Travel Request for IT to Attend METLA Meeting
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7.M. Approve Consent Agenda
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7.N. f.y.i. Superintendent Update
Attachments:
()
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7.O. Closed Session
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7.P. Executive Session
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7.P.1. Student Discipline
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7.P.2. Legal/Personnel Matters
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