March 13, 2023 at 5:00 PM - Regular Meeting

1. Call to Order

2. Invocation

3. Pledge

4. Approve Consent Agenda Items

5. Approve Agenda

6. Minutes

6.A. Approve February 13, 2023 Meeting Minutes 

7. Superintendent of Education

7.A. Acknowledgements and Announcements 

7.A.1. East Central Attendance Center

7.A.2. St. Martin Attendance Center 

7.A.3. Vancleave Attendance Center 

7.B. f.y.i. Superintendent Update

7.B.1. f.y.i. Planning Zoning Department Public Hearing 

7.C. Public Comments 

7.D. Financial Management 

7.D.1. Approve Purchase of Four (4) New IC Diesel School Buses for East Central Attendance Center

7.D.2. Open Bids for Professional Audit Services

7.D.3. Approve Flood Insurance Policy Renewal Proposals

7.D.4. Approve Asset Surplus

7.D.5. Approve Transfer of Funds Between Activity Accounts as Listed on Schedule {MS 27-105-367(2)(a)}

7.D.6. f.y.i. - Draft of FY24 Budget Timeline

7.D.7. Approve Prepaid Claim Docket

7.D.8. Approve MOA With Mississippi Department of Environmental Quality (MDEQ) as Condition of Receiving No More Than $23,093.00 to Purchase One New Diesel School Bus

7.D.9. Approve Open Claim Docket

7.E. Human Resources and Risk Management 

7.E.1. Approve Revision to Policy GGBB - Supplement Scale

7.E.2. Approve MSBA Superintendent Search Items
 

7.E.2.A. Approve Deadline Date for Applicants (4/12/23)

7.E.2.B. Superintendent Search Online Brochure
Link: https://campaignlp.constantcontact.com/em/1134196935385/3bd26593-244f-4277-83dc-a72e8b12b7f6

7.E.3. Approve March Personnel Changes 

7.E.4. Approve 2023-2024 Certified Annual Recommendations

7.F. Curriculum and Instruction 

7.F.1. Curriculum 

7.F.1.A. Approve ECUE Library Discard List

7.F.1.B. Approve Policy GBRC Professional Personnel Work Load

7.F.1.C. Approve Policy AE School Year (Academic Year)

7.F.1.D. Approve 2023-2024 Academic School Year Calendar 

7.F.2. Special Education 

7.F.2.A. Approve Internship with UAB for Psychometry

7.F.3. Student Services/Federal Programs

7.F.3.A. Approve the District Test Security Plan Addendum

7.F.3.B. Approve VUE Test Security Plan Addendum

7.F.3.C. f.y.i. School Improvement Reports for TSI and ATSI Schools: ECM, SMU, SMM, SMH, VMS

7.F.3.D. Approve VMS Test Security Plan Addendum

7.F.4. Career and Technology 

7.F.4.A. Approve Purchase Agreement with RJ Young for FabLab Printer

7.G. Operations and Support 

7.G.1. Operations 

7.G.1.A. f.y.i. Construction Update

7.G.1.B. Approve Metal Detector Donations to SMHS and SMMS.

7.G.1.C. Approve Change Order Returning $ 10,000.00 to ESSER from St. Martin High School Chiller Replacement

7.G.1.D. Approve VHS Boys & Girls Soccer Matching Grant Application
                    

7.G.1.E. Approve VHS Girls & Boys Soccer Matching Grant Application 
             

7.G.1.F. Approve Request to Advertise St. Martin East and St. Martin Upper Elementary HVAC Upgrade Projects

7.G.1.G. Approve Request to Advertise St. Martin East and St. Martin North Elementary Roof Projects

7.G.1.H. Approve Request to Advertise St. Martin Football Restroom Renovations

7.G.1.I. Approve Sole Source Letter for Matching Grant Approved October 2022

7.G.2. Information Technology 

7.G.2.A. Approve Bid Recommendation for Vaping System from Howard Technology Solution and Amend the Budget and Increase District Maintenance Fund (1120) by the Bid Amount and Cover Cost Using Fund Balance

7.G.3. Food Services

7.G.3.A. f.y.i. February 2023 Average Daily Breakfast and Lunch Participation

7.G.3.B. f.y.i. February 2023 Free and Reduced Percentages

7.G.3.C. Approve Advertisement for Reverse Auction for Exterior/Interior Walk In Refrigeration at East Central High School.

7.H. 16th Section Leases 

7.H.1. f.y.i.  Past Due Leases 

7.H.2. Approve Authorization for Service from the Mississippi Forestry Commission for Two 16th Section Parcels

7.H.3. Rescind Request of Gorjian Vancleave, LLC to Proceed with Resurvey of Land in Current Lease 

7.H.4. Approve Amendment to Extend Gorjian Vancleave, LLC Lease Agreement Initial Term from 25 Years to 40 Years

7.H.5. Approve Request to Advertise Hunting and Fishing State Lease Nos. 8161 and 8162 

7.I. Contracts and Agreements 

7.I.1. Approve VHS Prom Site Contract with Addendum

7.I.2. Approve SMNE Contract for School Date Books

7.I.3. Approve SMAC Use Of Facility for Joe Barlow Stadium

7.I.4. Approve Renaissance Star 360 Subscription Contract for ECUE

7.I.5. Approve Student Transfer

7.J. Fundraisers and Donations 

7.J.1. Fundraisers

7.J.1.A. Approve SMHS Fundraiser for Choir

7.J.2. Donations

7.K. Travel Request 

7.K.1. Professional Travel

7.K.1.A. Approve SMHS Travel Request to Attend Cook Around the World Disney Competition

7.K.1.B. Approve Travel for SpEd to Attend Mississippi Assoc. for Psychology in Schools 

7.K.1.C. Approve Changes to Travel Request Approved in February for SpEd to Attend MAFEPD Conference

7.K.1.D. Approve Travel Request for VUE to Attend Josten's Renaissance Global Conference
                    

7.K.1.E. Approve the Travel Request for the 2023 Annual MSSCA Conference 

7.K.1.F. Approve Hotel Change for ECHS ISTE Conference- Approved in February 

7.K.1.G. Approve Hotel Change for SMHS ISTE Conference- Approved in February

7.K.1.H. Approve Hotel Change for ECMS ISTE Conference- Approved in February

7.K.1.I. Approve Hotel Change for ITC ISTE Conference- Approved in February

7.K.1.J. Approve Hotel Change for VHS ISTE Conference- Approved in February

7.K.1.K. Approve Travel Request Change for VMS ISTE Conference- Approved February

7.K.1.L. Approve Travel Request for JCTC to Attend SkillsUSA Conference

7.K.1.M. Approve Travel Request for ECMS to Attend FBLA State Leadership Conference

7.K.2. Field Trips 

7.K.3. Approve Emergency Travel Authorization Request for VHS
                     

7.L. Approve Consent Agenda

7.M. Executive Session

7.M.1. Student Discipline
16:22-23 ECHS/Exp

7.M.2. Legal/Personnel Matters