February 14, 2022 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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6.A. Approve January 10, 2022 Meeting Minutes
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7. Dr. John Strycker, Superintendent of Education
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7.A. Acknowledgements and Announcements (4.0)
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7.A.1. SME Teacher Recognition
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7.A.2. SMMS Recognitions
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7.A.3. SMHS Recognitions
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7.A.4. ECMS Acknowledgments-Robotics
Description:
ECMS Ingalls Grant
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7.A.5. ECHS Acknowledgments-Michael Semrick
Description:
Recognize appointment to West Point
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7.A.6. JCTC Student Recognitions
Description:
Approve Student Recognitions
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7.A.7. Acknowledgment of METP Scholarship Recipients
Description:
Acknowledgement of METP Scholarship Recipients
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7.B. Board Member Recognition
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7.C. f.y.i. Superintendent Update
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7.C.1. Present Proposed Redistricting Schedule
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7.D. f.y.i. Construction Update
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7.E. Ryan Earley - Business Manager (3.0)
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7.E.1. Approve Revision to Policy DJEA Purchasing Authority
Description:
Revising as part of compliance audit program expansion. Since purchasing was centralized across the district, the attendance centers, Child Nutrition department, and JCTC no longer issue their own purchase orders. This policy directly impacts the surety bonds we are required to obtain by law.
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7.E.2. f.y.i. - NIB Utilization Past 5 Fiscal Years
Description:
Per school board member request.
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7.E.3. Award Base Bid for St Martin High Chiller Replacement to DNP Inc in the Amount of $257,200.00
Description:
ESSER II funded. Final price is over budget and will require pulling allocated funds from other St Martin HVAC project(s).
Attachments:
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7.E.4. Approve Request to Use NIB to Pay Bus Drivers for Pupil Transportation to Saturday Tutoring Sessions ($20,000.00)
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7.E.5. f.y.i. - Comdata Virtual Payment Program Spend and Rebate Report for 2021
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7.E.6. Present New Policy DJEJ - Prepaid Payment Procedures
Description:
In consultation with the Purchasing Agent and Director of Operations, it has been determined having a prepaid payment procedure policy would be in the best interest of the district to define what prepayments will be permitted. Prepayments would be used on a limited basis as it puts strain on business office resources.
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7.E.7. Approve Prepaid Claim Docket
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7.E.8. Discuss Monthly Financial Reports {MS 37-9-18}
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7.E.9. Approve Asset Surplus
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7.E.10. Approve Open Claim Docket
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7.F. David Besancon - Director of Operations and Support (4.0, 2.0)
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7.F.1. Approve Contract with Rodabough Education Group, LLC
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7.F.2. Approval to Advertise and Bid Internet to Field Houses (E-Rate)
Attachments:
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7.F.3. Approval to Advertise and Bid Wiring Clean-up and Additions (E-Rate)
Attachments:
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7.F.4. Approve Request to Advertise RFP for Custodial Services at St. Martin Attendance Center
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7.F.5. Approve Request to Advertise RFP for Security Services
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7.F.6. Approve Change Order 1 for ECMS Gym Roof Replacement
Description:
This change order releases the $20K of contingency funds back to the district.
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7.G. Laura McCool/Christy LeBatard - Human Resources and Risk Management Director (5.0)
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7.G.1. Approve Bus Turnaround List
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7.G.2. Approve District Tutors
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7.G.3. Approve February 2022 Personnel Changes
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7.H. Ashley Harris - Food Service Director (5.0)
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7.H.1. f.y.i. January 2022 Average Daily Participation
Description:
January 2022 Average Daily Participation
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7.H.2. f.y.i. December 2021 Free & Reduced Percentages
Description:
December 2021 Free and Reduced Percentages
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7.H.3. f.y.i. December 2021 Average Daily Participation
Description:
December 2021 Average Daily Participation
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7.H.4. f.y.i. January 2022 Free and Reduced Percentages
Description:
f.y.i. January 2022 Free and Reduced Percentages
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7.I. Gwen Stallworth - Special Education Director (2.0)
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7.I.1. Approve MDRS Agreement
Description:
Approve MDRS Agreement
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7.I.2. Approve Contractual Services Agreement for Tawny McCleon Psychological Services
Description:
Approve Contractual Services Agreement for Tawny McCleon Psychological Services
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7.I.3. Approve new policy Positive Behavior Intervention and Support Job Description (PBIS).
Description:
As presented on January 10, 2022, board agenda. These positions are already included in the district's ESSER III Plan, and will be covered by ESSER funded through 2024.
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7.J. Dr. J.J. Morgan - Career and Technology Director (2.0)
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7.K. Dr. Penny Westfaul - Curriculum Director (2.0)
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7.K.1. Approve ACT ACE Training Contract and Addendum.
Description:
Approve ACT ACE Training contract and addendum.
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7.K.2. Present Section 504 Procedures JCSD Policy IDDHB and Section 504 Americans With Disabilities Act - Non-Discrimination JCSD Policy IDDH
Description:
Section 504 Procedures JCSD Policy IDDHB and Section 504 Americans With Disabilities Act - Non-Discrimination JCSD Policy IDDH
Attachments:
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7.K.3. Present 2022-2023 School Calendar
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7.L. Dr. Kimberly Williams - Student Services/Federal Programs Director (2.0, 6.0)
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7.L.1. Approve Test Security Plan Addendum
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7.L.2. Present School Improvement Reports for TSI and ATSI Schools: ECM, SMU, SMM, SMH, VMS
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7.L.3. Approve changes to policy GFBCA Guidance Counselor Job Description.
Description:
As presented on January 10, 2022, board agenda. This revision transfers the responsibility of the guidance counselors to the Federal Programs & Student Services Department and clarifies the number of days under contract. These changes do not result in any additional costs to the district.
Attachments:
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7.L.4. Approve new policy Registrar Job Description.
Description:
As presented on the January 10, 2022, board agenda. The district does not currently have a registrar job description; therefore, this will clearly define the responsibilities of the registrar. In addition, this revision transfers the responsibility of the registrars to the Federal Programs & Student Services Department and does not result in any additional costs to the district.
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7.L.5. Present changes to policy GGBB Supplement Scale to remove Webmaster Supplement to go into effect for the 2022-2023 school year.
Description:
A supplement for school webmaster is no longer necessary as the district now uses software that does not require HTML programming. Removal of this supplement decreases costs by $21,800 to be used on the proposed School Test Coordinator and School Administrator Assistant Supplements.
Attachments:
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7.L.6. Present changes to policy GGBB Supplement Scale add School Test Coordinator Supplement to go into effect for the 2022-2023 school year.
Description:
School test coordinators (STCs) are responsible for ensuring that all state assessments are administered with integrity. Failure to have properly administered state assessments could result in MDE state assessment takeover and invalidation of student assessments. The work of an STC is vital to the overall success of our district's Accountability Rating. The STCs are also certified instructors who do not receive a supplement for their work as an STC; therefore, we are requesting the addition of this supplement.
This will result in an additional $13,600 in funding, but the cost savings generated by the removal of the webmaster supplement can fund this new supplement.
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7.M. Dr. John Strycker - Superintendent
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7.M.1. Approve District Transfers
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7.M.2. Approve 2022-2023 Administration Annual Recommendation
Description:
2022-2023 Administration Annual Recommendation
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7.M.3. Approve 2022-2023 Certified Annual Recommendations
Description:
2022-2023 Certified Annual Recommendations
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7.M.4. Approve District Request for a License for Senior Master Sergeant Lawrence Dizon
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7.M.5. Approve Resolutions for ECAC, SMAC, VAC for Transportation Recognition
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7.M.6. Approve Personal Donation for SMHS Wrestling Team
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7.M.7. Approve VLE- Scholastic Book Fair- March 7-10, 2022 Fundraiser
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7.M.8. Approve SMHS Fundraiser for HOSA
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7.M.9. Approve SMHS FBLA T-Shirt Fundraiser
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7.M.10. Approve Fundraiser for SMHS FBLA for Travel Expense
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7.M.11. Approve SMHS Fundraiser for Wrestling
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7.M.12. Approve SMMS Fundraiser for Robotics
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7.M.13. Approve Use of School Facility for SMHS Gym
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7.M.14. Approve Fundraiser for SMNE PTO
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7.M.15. Approve Fundraiser for SMHS AFJROTC/MS-20002
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7.M.16. Approve VHS eSports Fundraiser
Description:
Approve Fundraiser for VHS eSports team
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7.M.17. Approve VHS Fundraiser with Chevron Match
Description:
Approve Donor's Choose/ Chevron Match donation to VHS Home Ec Class
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7.M.18. Approval of Robot Education Foundation Grant
Description:
Approval of Robot Education Foundation Grant
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7.M.19. Approve ECHS Key Club Fundraiser Authorization
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7.M.20. Approve ECHS Science Club Fundraiser Authorization
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7.M.21. Approve Chevron Match Donation- Football
Description:
Approve donation to VHS Football program through Chevron Match
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7.M.22. Approve Chevron Match Donation- Band
Description:
Approve donation to VHS Band Program through Chevron Match
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7.M.23. Approve ECLE Yearbook Contract
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7.M.24. Approve ECUE Yearbook Contract
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7.M.25. Approve ECMS Yearbook Contract
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7.M.26. Approve ECHS Yearbook Contract
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7.M.27. Approve ECMS Fundraiser Authorization-Templeton Donors Choose
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7.M.28. Approve ECHS Prom Photo Booth Contract
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7.M.29. Approve ECHS Prom DJ Contract
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7.M.30. Approve VMS Fundraiser
Description:
Approve Flower/ Flour fundraiser for VMS NJHS
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7.M.31. Approve VHS Prom Contract
Description:
APPROVE VHS PROM CONTRACT- Addendum has been added per Board Attorney.
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7.M.32. Approve ECHS Prom Rental Contract
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7.M.33. Approve ECUE PTO Cookie Dough Fundraiser
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7.M.34. Approve ECMS Fundraiser Authorization-Kerri Brown
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7.M.35. Approve ECMS Fundraiser Authorization-Andrea Sherman
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7.M.36. Approve ECUE Library-Book Fair
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7.M.37. Approve ECHS Fundraiser Authorization-Football Foundation
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7.M.38. Approve ECHS Fundraiser Authorization- Touchdown Club
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7.M.39. Approve VMS Fundraiser Book Fair
Description:
Approve VMS Library's Spring Book Fair
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7.M.40. Approve ECLE Fundraiser Authorization-PTO Donation
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7.M.41. 16th Section Leases (3.1, 4.0, 6.0)
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7.M.41.A. f.y.i. past due rent
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7.M.41.B. Approve Resolution Cancelling Lease for Non Payment
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7.M.41.C. Approve Assignment of Havard Lease
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7.N. Approve Trips (2.0, 6.0)
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7.N.1. Approve Travel Request (Personnel Substitution)
Description:
2022 CEC Convention & Expo; previously approved, personnel attending has changed.
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7.N.2. Apprpove VMS- Travel Request -Aubrey Bosarge replacing Karen Glass for MDE Reflect, Reimagine, Reconnect- previously board approve 11/15/2021
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7.N.3. Approve Travel Request for SMHS FBLA Conference
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7.N.4. Approve VHS Travel- Honor Band
Description:
Approve travel for William Carey Honor Band Participants, Directors
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7.N.5. Approve Travel Request- MAFEPD
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7.N.6. Approve Travel Request for MSBA New Board Members Conference
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7.N.7. Approve Travel Request for MSBA Conference for New Board Members
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7.N.8. Approve Travel Request-ECUE Math Mates
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7.N.9. Approve the Workshop Southeast Success and Innovation Symposium (i-Ready) for the Curriculum Department.
Description:
Workshop - Southeast Success and Innovatio Symposium (i-Ready). Professional development at the Gaylord Palms Resort and Convention Center from February 23 - February 25, 2022.
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7.N.10. Approve Travel Request for Crisis Prevention Renewal Conference
Description:
Approve Travel Request for Crisis Prevention Renewal Conference
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7.N.11. Approve Travel for Child Outcome Summary Process Training
Description:
Approve Travel for Child Outcome Summary Process Training
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7.N.12. Approve the Travel Request for Curriculum Workshop Innovative Leadership Summit SP22.
Description:
Curriculum travel request for workshop Innovative Leadership Summit SP22. Trip dates are 2/6 - 2/7/2022.
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7.N.13. Approve VHS Travel- R. Holmes
Description:
APPROVE travel to MSBA Annual Conference for Raina Holmes, 2/20-21/2022.
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7.N.14. Approve Travel for Ashley Harris to attend the SNA 2022 Legislative Action Conference
Description:
Approve Ashley Harris to attend SNA 2022 Legislative Action Conference
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7.N.15. Approve Travel Request for SMHS Richard Humphreys
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7.N.16. Approve Travel Request ECUE-Get Your Teach On
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7.N.17. Approve Travel Request ECUE-Amanda Cumbest
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7.N.18. Approve Travel Request for Operations Director to attend MSAPPA in Starkville
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7.N.19. Approve Travel Request for MSBA Continuing Education
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7.N.20. Approve Travel Request to MSBA Annual Conference
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7.N.21. Approve Travel for JCTC to HOSA State Leadership Conference
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7.N.22. Approve Travel for JCTC to SkillsUSA State Championship
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7.N.23. Approve Travel Request Modification for MECA
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7.O. Approve Consent Agenda
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7.P. Executive Session
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7.P.1. Student Discipline
45:21-22 VMS/DP 46:21-22 VHS/DP 47:21-22 SMMS/DP 48:21-22 SMMS/DP 49:21-22 SMHS/DP 50:21-22 SMHS/DP 51:21-22 SMHS/DP 52:21-22 ECMS/DP 53:21-22 ECMS/DP 54:21-22 ECHS/DP 55:21-22 ECHS/DP |
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7.P.2. Legal/Personnel Matters
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7.P.3. f.y.i. Workers Comp Update
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7.P.3.A. f.y.i. - Safety Incident #12
Description:
SI 2022 12 01 31 2022
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