January 10, 2022 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Swearing in of Amy A. Peterson, Board Member - District 5
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5. Approve Consent Agenda Items
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6. Approve Agenda
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7. Minutes
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7.A. Approve December 13, 2021 Meeting Minutes
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8. Dr. John Strycker, Superintendent of Education
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8.A. Acknowledgements and Announcements (4.0)
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8.A.1. Recognize CTE Teachers and Students
Description:
Recognize CTE Teachers and Students
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8.A.2. ECUE Acknowledgments & Celebrations-Life Changer Award
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8.A.3. ECHS Acknowledgements & Celebrations-Band
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8.A.4. VMS Recognition- Robotics
Description:
Recognize Alex Bosarge/ Robotics Grant Award
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8.A.5. Recognize VHS Boys Swim Team
Description:
VHS Boys Swim Team finished 4th at State Meet
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8.A.6. Curriculum Recognition
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8.B. f.y.i. Superintendent Update
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8.C. Ryan Earley - Business Manager (3.0)
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8.C.1. Present Revision to Policy DJEA Purchasing Authority
Description:
Revising as part of compliance audit program expansion. Since purchasing was centralized across the district, the attendance centers, Child Nutrition department, and JCTC no longer issue their own purchase orders. This policy directly impacts the surety bonds we are required to obtain by law.
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8.C.2. Approve 2022 Mileage Reimbursement Rate of $0.585 per Mile
Description:
Beginning on Jan. 1, 2022, the standard mileage rates for the use of a car will be 58.5 cents per mile driven, up 2.5 cents from the rate for 2021.
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8.C.3. Approve Request to Write Off Outstanding Checks
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8.C.4. Discuss Monthly Financial Reports {MS 37-9-18}
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8.C.5. Authorize Superintendent and/or Business Manager to Execute Mississippi Volkswagen Environmental Mitigation Program Grant Agreement, if awarded, Subject to Review by School Board Attorney
Description:
Mississippi Department of Environmental Quality (MDEQ) is expected to make a public announcement by January 15, 2022 with its project recommendations which will then be subject to approval by the Volkswagen Environmental Mitigation Trust.
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8.C.6. Authorize Business Manager to Advertise and Conduct Reverse Auction to Purchase Up To 6 Electric School Buses, Only After Mississippi Volkswagen Environmental Mitigation Program Grant Agreement Has Been Executed
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8.C.7. Approve Prepaid Claim Docket
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8.C.8. Approve Asset Surplus
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8.C.9. f.y.i. - FY21 Contract Audit Results
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8.C.10. Approve Request to Amend Budget and Transfer $3,000,000 from District Maintenance Fund (1120) to Construction Fund (3027) In Addition to Budgeted $2,000,000 Transfer from District Maintenance Fund (1120) to Construction Fund (3027)
Description:
This is the excess fund balance above our 12% target after the completion of the FY21 audit. The $2,000,000 transfer will be done after we receive our in-leu payment.
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8.C.11. Approve Open Claim Docket
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8.C.12. Approve FY22 Incentive Payments and Grant One Time Payment on January 31, 2022
Description:
Per Superintendent contract language and policy GGA
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8.D. David Besancon - Director of Operations and Support (4.0, 2.0)
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8.D.1. f.y.i. Construction Update
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8.E. Laura McCool/Christy LeBatard - Human Resources and Risk Management Director (5.0)
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8.E.1. Approval of New Substitutes
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8.E.2. Approve Personnel Changes
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8.F. Ashley Harris - Food Service Director (5.0)
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8.G. Gwen Stallworth - Special Education Director (2.0)
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8.G.1. Approve Contract for SLP
Description:
Approve Contract for SLP
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8.G.2. Approve new policy Behavior Facilitator and associated changes to policy GGBD. In addition, request authorization to add four positions to the Special Education Department.
Description:
As presented on the December 13, 2021, board agenda, these positions will be 100% IDEA funded and will help teachers and administrators facilitate interventions and produce greater academic and behavior outcomes for all students. The need for these positions arose from the district's citation from MDE for over-suspension of students. Funding for this position is included in the MDE approved Special Education budget.
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8.G.3. Approve revisions to Policy GFABJ Special Education Case Manager and request authorization to add one position to the Special Education Department.
Description:
The additional position will be 100% IDEA funded. This job description has been modified to address the level of expertise needed. The request for the additional position is because there are Case Managers for Vancleave and East Central, but there is not one for St. Martin. Most of our Special Education needs are in the St. Martin attendance center, as they are the largest of the three and have less support. Funding for this position and the additional days for the two existing case managers is included in the MDE approved Special Education budget.
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8.H. Dr. J.J. Morgan - Career and Technology Director (2.0)
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8.I. Dr. Penny Westfaul - Curriculum Director (2.0)
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8.I.1. Approve Dual Credit Agreements for ECHS, SMHS, VHS
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8.J. Dr. Kimberly Williams - Student Services/Federal Programs Director (2.0, 6.0)
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8.J.1. Present School Improvement Reports for TSI and ATSI Schools: ECM, SMU, SMM, SMH, VMS
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8.J.2. Present new policy Positive Behavior Intervention and Support Job Description, and request authorization to add 13 positions.
Description:
These positions are already included in the district's ESSER III Plan, and will be covered by ESSER funds through 2024.
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8.J.3. Present new policy Registrar Job description.
Description:
The district does not currently have a registrar job description; therefore, this will clearly define the responsibilities of the registrar. In addition, this revision transfers the responsibility of the registrars to the Federal Programs & Student Services Department and does not result in any additional costs to the district.
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8.J.4. Present changes to policy GFBCA Guidance Counselor Job Description.
Description:
This revision transfers the responsibility of the guidance counselors to the Federal Programs & Student Services Department and does not result in any additional costs to the district.
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8.K. Dr. John Strycker - Superintendent
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8.K.1. Approve Use of Facility at SMHS for Indoor Percussion
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8.K.2. Approve ECHS Baseball Fundraiser Authorization-Your Cause Donation
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8.K.3. Approve Fundraiser for SMMS Robotics
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8.K.4. Approve ECMS PLTW Fundraiser Authorization-PLTW Grant
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8.K.5. Approve 2022-2023 Administration Annual Recommendations
Description:
2022-2023 Admin. Annual Recs.
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8.K.6. Approve VHS Prom Rental Contract
Description:
Approve Contract with Croation American Cultural Center, site of 2022 VHS Prom.
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8.K.7. 16th Section Leases (3.1, 4.0, 6.0)
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8.K.7.A. f.y.i. past due rent
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8.K.7.B. Rescind Resolution Cancelling Sixteenth Section Residential Lease of Ralph and Annette King in Sec.16-R6ST7W, State Lease No. 7183, passed at December 13, 2021 Meeting.
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8.L. Approve Trips (2.0, 6.0)
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8.L.1. Approve Travel Request for Federal Programs to Attend OSI 2022 Convening
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8.L.2. Approve Travel Request for JCSD Federal Programs to Attend MAFEPD Summer Conference
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8.L.3. Approve Travel Request for ITS to go to MECA Conference
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8.L.4. Approve SMUE Travel Request for OSI January 2022 Convening
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8.L.5. Approve Travel Request- ACTE Conference
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8.L.6. Approve Travel Request- Summer Leadership Conference
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8.L.7. Approve Travel Request- VMS- Orlando, FL
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8.L.8. Approve Travel Request-District Contests
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8.L.9. Approve Travel Request- Cheer Competition
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8.L.10. Approve Travel Request-Federation Contests
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8.L.11. Approve Travel Request- Legislative Luncheon
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8.L.12. Approve Travel Request-Dance Competition
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8.L.13. Approve Travel Request- State FFA Convention
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8.L.14. Approve Travel Request- Curriculum Training
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8.L.15. Approve Travel Request for MECA Conference Jackson, MS
Description:
Approve Travel Request for MECA Conference Jackson, MS
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8.M. Approve Consent Agenda
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8.N. Executive Session
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8.N.1. Student Discipline
Case No. 37:21-22 VHS/DP Case No. 38:21-22 SMHS/DP Case No. 39:21-22 SMHS/DP Case No. 40:21-22 SMHS/DP Case No. 41:21-22 ECMS/EXP Case No. 42:21-22 ECMS/DP Case No. 43:21-22 ECHS/DP Case No. 44:21-22 SMMS/DP |
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8.N.2. Legal/Personnel Matters
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8.N.3. f.y.i. Workers Comp Update
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8.N.3.A. FYI - Safety Incident #5
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8.N.3.B. FYI - Safety Incident #6
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8.N.3.C. FYI - Safety Incident #7
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8.N.3.D. FYI - Safety Incident #8
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8.N.3.E. FYI - Safety Incident #9
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8.N.3.F. FYI - Safety Incident #10
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