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July 11, 2022 at 6:30 PM - Regular Meeting

Agenda
1. Call to Order and Roll Call
Description: 
The July regular meeting of the Board of Education was called to order by ____________  at _______ pm with the following persons present:  

MEMBERS: ___Jackie Bowen   ___Rod Detweiler   ___Margaret Miller   ___TJ Reed   ___Pam Riley   ___Jeff Troyer   ___Larry Walton 

STAFF PRESENT: ___Chad Brady   ___Nancy Lindahl   ___Jane Rumsey   ___Barb Lester   ___Cathy Carpenter   ___Jill Peterson   ___Phillip Heasley (KRESA) ___Aaron Hartong 

VISITORS PRESENT:
2. Guest & Visitor Comments
3. Acceptance of Consent Agenda
Description:  As a good practice, the board should accept the consent agenda for the evening's meeting which includes the minutes of the June 27 meeting and the June financial reports. 

RECOMMENDATION: It is the recommendation of the interim superintendent that the consent agenda be reviewed and accepted.

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the consent agenda as presented. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
4. Superintendent's Report
Description:  a. District

b. Legislative

c. Calendar - for a complete calendar go to www.cpschools.org
  • August 11 - Kindergarten Bootcamp 12-6pm
  • August 15-18 - Staff PD
  • August 15-19 - 2021-22 Audit
  • August 22 - BOE mtg - 6:30pm (pending calendar approval)
5. Staff Approval - Jerry Schultz
Description:  Earlier this year, the BOE approved adding a Dean of Students position to the elementary. Jerry Schultz, a current district employee, is being presented for approval for that position. His resume and data sheet are attached. 

RECOMMENDATION: The superintendent and elementary principal recommend approving Jerry Schultz as the Elementary Dean of Students.  

MOTION BY ______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the placement of Jerry Schultz as Elementary Dean of Students.  

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
6. New Staff - Brenda Hiemstra
Description:  Aaron Hartong's approval as Jr/Sr High School Principal opened up a position for the Jr/Sr High School Dean of Students. Brenda Hiemstra is being presented for that position. Brenda is a Ferris State graduate and has been working as the Juvenile Day Treatment Supervisor. Her resume and data sheet are attached. 

RECOMMENDATION: The superintendent and the jr/sr high school principal recommend approving Brenda Hiemstra as the Jr/Sr High School Dean of Students.  

MOTION BY ______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the hire of Brenda Hiemstra as Jr/Sr High School Dean of Students. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
7. Selection of Depository for District Funds 
Description:  The depository for fund accounts, as well as designations of authorized signees for the fund accounts, needs to be approved for the 2022-23 school year. The proposed list is attached. 

RECOMMENDATION: It is the recommendation of the superintendent and the business manager to approve the depository and signees for the fund accounts as attached.

MOTION BY _____________________________; SECONDED BY _________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the attached list of depositories for fund accounts and designations of the authorized signees as attached.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
8. Compensation for Board Members
Description:  The current compensation for Board members is $40 per board meeting and $10 per committee meeting. The President, Secretary, and Treasurer receive an additional $150 per year.

RECOMMENDATION: The superintendent is open to adjusting rates if the Board feels it is necessary. If not, the recommendation is to maintain these rates for the 2022-23 school year. 

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve compensation for Board members for the 2022-23 school year at $40/board meeting and $10/committee meeting, with the president, treasurer, and secretary receiving $150 extra per year. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
9. Appointment of Attorneys of Record
Description:  Each year the district needs to appoint its Attorney(s) of Record. The school has been working with Thrun Law Firm of Lansing and Clark Hill PLC of Grand Rapids.

RECOMMENDATION: Appoint Thrun Lawn Firm and Clark Hill PLC as Attorneys of Record.

MOTION BY ________________________; SECONDED BY __________________________

BE IT RESOLVED that the Centreville Board of Education appoint / not appoint Thrun Law Firm and Clark Hill PLC as the district's Attorneys of Record for the 2022-23 school year.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
10. Appointment of Auditor
Description:  Each year the district is required by law to have its financial records and record-keeping practices audited by an independent firm. Yeo & Yeo have been contracted for audit services for the year ending June 30, 2022.

RECOMMENDATION: It is the recommendation of the superintendent and the business manager to appoint Yeo & Yeo as the district's official auditor to complete the 2021-22 school year audit. 

MOTION BY _____________________________; SECONDED BY _________________________

BE IT RESOLVED that the Board of Education appoint / not appoint Yeo & Yeo as the district's official auditor for the 2021-22 school year audit.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
11. Appointment of Architect of Record
Description:  Tower Pinkster of Kalamazoo is currently serving as the school's Architect of Record. The appointment needs to be extended through the 2022-23 school year.

RECOMMENDATION: It is the recommendation of the superintendent to appoint Tower Pinkster as Architect of Record for the 2022-23 school year.

MOTION BY _____________________________; SECONDED BY_________________________

BE IT RESOLVED that the Centreville Board of Education appoint / not appoint Tower Pinkster as the district's Architect of Record for the 2022-23 school year.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
12. Designation of Official Publication
Description:  Throughout the school year, the district is required to publish public notices for a variety of topics. The BOE must officially designate a newspaper in which it will publish such notices. The Sturgis Journal currently serves as the district's official publication. There are almost twice as many district households with a Sturgis zip code than those with a Three Rivers zip code.

RECOMMENDATION: Designate the Sturgis Journal as the district's official publication.

MOTION BY ____________________________; SECONDED BY __________________________

BE IT RESOLVED that the Centreville Board of Education designate / not designate the Sturgis Journal as its official publication for the 2022-23 school year.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
13. Schedule of Regular School Board Meetings
Description:  The BOE needs to establish its meeting schedule for the 2022-23 school year. The Board has traditionally met on the fourth Monday of each month with work sessions/committee meetings and/or special meetings scheduled for the second Monday of the month. It has been suggested and discussed to have only one meeting per month.

RECOMMENDATION: The Board should review the attached meeting schedule, make any necessary adjustments and approve a list of dates. The attached schedule has only one meeting a month scheduled for August, November, December, April, and May, with the understanding that a special meeting or committee meeting would be called on the second Monday of those months if necessary. 

MOTION BY _____________________________; SECONDED BY ________________________

BE IT RESOLVED by the Centreville Board of Education establish / not establish the attached meeting dates for the Board of Education for 2022-23.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
14. MASB Delegate Assembly
Description:  Each year the board is asked to appoint a board member to represent them as a voting delegate and an alternate at the annual MASB Delegate Assembly scheduled for October 20, 2022, in Traverse City. Last year, Miller was the delegate and Riley was the alternate.

RECOMMENDATION: It is the recommendation of the superintendent to seek volunteers and appoint a board member and alternate to the delegate assembly.

MOTION BY ___________________________ to appoint _____________________ as voting delegate and ____________________ as alternate; SECONDED BY ____________________

BE IT RESOLVED that the Centreville Board of Education appoint ______________________ as voting delegate and _________________________ as alternative to the 2022-23 Delegate Assembly.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
15. Guest & Visitor Comments
16. Adjournment
Description: 
MOTION BY ___________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education adjourn the meeting at ________pm.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED

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