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June 28, 2021 at 6:30 PM - Regular Meeting

Agenda
1. Public Hearing on Proposed Budget
Description:  Information on the proposed 2021-22 Budget will be presented.
Attachments: (1)
2. Public Comment on Proposed Budget
Description:  The public will be given the opportunity to comment on the proposed budget. Once there are no more public comments, the remainder of the meeting will be conducted, beginning with roll call.
3. Call to Order and Roll Call
Description: 
The June regular meeting of the Board of Education was called to order by ____________  at _______ pm with the following persons present:  

MEMBERS:   ___Jackie Bowen   ___Rod Detweiler   ___Margaret Miller   ___TJ Reed   ___Pam Riley   ___Jeff Troyer   ___Larry Walton 

STAFF PRESENT: ___Stephanie Lemmer    ___Chad Brady   ___Mark VanderKlok   ___Jane Rumsey   ___Barb Lester   ___Cathy Carpenter   ___Jill Peterson   __Phillip Heasley (KRESA)  

VISITORS PRESENT:
4. Guest & Visitor Comments
5. Acceptance of Consent Agenda
Description:  As a good practice, the board should accept the consent agenda for the evening's meeting which includes minutes of the June 14 special meeting and the May financial reports. 

RECOMMENDATION: It is the recommendation of the superintendent that the consent agenda be reviewed and accepted.

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the consent agenda as presented. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
6. Superintendent's Report
Description:  a. District

b. Legislative

c. Calendar - for a complete calendar go to www.cpschools.org
July 5 - District offices closed for the 4th of July holiday.
July 9 & 10 - Covered Bridge Days
July 12 - Organization Meeting (if approved)
7. 2020-21 Final General Fund Budget
Description:  The final amended 2020-21 General Fund budget will be presented and reviewed.

RECOMMENDATION: It is the recommendation of the superintendent, business manager, and the finance committee to approve the final 2020-21 General Fund budget resolution as presented.

MOVED BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that this resolution shall be the final amended general appropriation of Centreville Public Schools for the 2020-21 fiscal year; a resolution to make appropriations; to provide for expenditure of the appropriations; and to provide for the disposition of all revenue received by Centreville Public Schools. 

BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriation in the General Fund of the school district for fiscal year 2020-21, which includes 18 mills of ad valorem taxes to be levied on non-principal residence, non-qualified agricultural property, non-qualified forest property, non-supportive housing property, and non-industrial property, is to be used for operating purposes, is as attached. 

BE IT FURTHER RESOLVED, that $8,640,593 of the total available to appropriate in the General Fund is hereby appropriated in the amounts and for the purpose set forth as attached. 

BE IT FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds, except pursuant to appropriation made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board.

BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision or the execution of the budgets adopted by the Board and shall hold the department heads responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED
Attachments: (1)
8. 2020-21 Final Food Service Budget
Description:  The final amended 2020-21 Food Service budget will be presented and reviewed.

RECOMMENDATION: It is the recommendation of the superintendent and the business manager to approve the final 2020-21 Food Service budget resolution as presented.

MOVED BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that this resolution shall be the final amended general appropriations of Centreville Public Schools for the 2020-21 fiscal year; a resolution to make appropriations; to provide for expenditure of the appropriations; and to provide for the disposition of all revenue received by Centreville Public Schools. 

BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriation in the Food Service Fund of the school district for fiscal year 2020-21, is as attached.

BE IT FURTHER RESOLVED, that $787,693 of the total available to appropriate in the Food Service Fund is hereby appropriated in the amounts and for the purpose set forth as attached. 

BE IT FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds, except pursuant to appropriation made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board.

BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision or the execution of the budgets adopted by the Board and shall hold the department heads responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
Attachments: (1)
9. 2021-22 General Fund Budget 
Description:  Each year the Board is asked to review and adopt the budget. The General Fund budget has been reviewed with the Finance Committee and is presented for full Board approval. The tax levy rate of 18 mills is the same as last year. 

RECOMMENDATION: It is the recommendation of the superintendent, the business manager, and the finance committee to approve the 2021-22 budget. 

MOVED BY _____________________________; SECONDED BY: _________________________

BE IT RESOLVED that this resolution shall be for the general appropriations of Centreville Public Schools for the 2021-22 fiscal year; a resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all revenue received by the Centreville Public School district.

BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriation in the general fund of the school district for fiscal year 2021-22, which includes 18 mills of ad valorem taxes to be levied on non-principal residence, non-qualified agricultural property, non-qualified forest property, non-supportive housing property, and non-industrial property, is to be used for operating purposes, is as attached. 

BE IT FURTHER RESOLVED, that $9,046,249 of the total available to appropriate in the General Fund is hereby appropriated in the amounts and for the purpose set forth as attached.

BE IT FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds, except pursuant to appropriation made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board.

BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision or the execution of the budgets adopted by the Board and shall hold the department heads responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. 

ROLL CALL / VOICE VOTE: 
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments: (1)
10. 2021-22 Food Service Budget
Description:  A Food Service budget for 2021-22 has been prepared for review and adoption. This budget has been reviewed with the Finance Committee and is presented for full Board approval. 

RECOMMENDATION: It is the recommendation of the superintendent, the business manager, and the finance committee to approve the 2021-22 Food Service budget as presented. 

MOVED BY _____________________________; SECONDED BY: _________________________

BE IT RESOLVED that this resolution shall be for the general appropriations of Centreville Public Schools for the 2021-22 fiscal year; a resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all revenue received by the Centreville Public School district.

BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriation in the Food Service Fund of the school district for fiscal year 2021-22, is as attached.

BE IT FURTHER RESOLVED, that $715,909 of the total available to appropriate in the Food Service Fund is hereby appropriated in the amounts and for the purpose set for as attached.

BE IT FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds, except pursuant to appropriation made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board.

BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision or the execution of the budgets adopted by the Board and shall hold the department heads responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. 

ROLL CALL / VOICE VOTE: 
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER
MOTION CARRIED / DEFEATED
Attachments: (1)
11. 2021-22 Student and School Activity Fund Budget
Description:  A Student and School Activity Fund budget for 2021-22 has been prepared for review and adoption. This budget has been reviewed with the Finance Committee and is presented for full Board approval. 

RECOMMENDATION: It is the recommendation of the superintendent, the business manager, and the finance committee to approve the 2021-22 Student and School Activity Fund budget as presented. 

MOVED BY _____________________________; SECONDED BY: _________________________

BE IT RESOLVED that this resolution shall be for the general appropriations of Centreville Public Schools for the 2021-22 fiscal year; a resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all revenue received by the Centreville Public School district.

BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriation in the student and School Activity Fund of the school district for fiscal year 2021-22, is as attached.

BE IT FURTHER RESOLVED, that $500,000 of the total available to appropriate in the Student and School Activity Fund is hereby appropriated in the amounts and for the purpose set for as attached.


BE IT FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds, except pursuant to appropriation made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board.

BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision or the execution of the budgets adopted by the Board and shall hold the department heads responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. 

ROLL CALL / VOICE VOTE: 
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
12. Request for Payment - Bond Bills
Description:  The district has received the attached invoices from Triangle and TowerPinkster. 

Triangle - Total $139,813.65 (approved by TowerPinkster)
     Application #9 - $35,700.00 - construction services
     Cost of Work (Maint Bldg) - $82,499.90 - see attached for details
     Cost of Work (Elem/Jr-Sr) - $21,663.75 - see attached for details 

TowerPinkster - Total - $7,757.79
     
$3,853.23 - elementary construction administration
     $3,904.56 - jr/sr high construction administration
    
RECOMMENDATION: It is the recommendation of the superintendent to approve payment to Triangle and TowerPinkster as presented.  

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve payment of bond bills to Triangle and TowerPinkster as presented.  

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
13. 2021-22 MHSAA Membership Resolution
Description:  Each year the BOE is asked to approve the MHSAA resolution for the coming school year. Attached is this year's resolution.  Approval will also include allowing Nottawa students to participate with Centreville. Nottawa students traditionally participate with our junior high students because they do not offer athletics within their district. (We have not yet received Nottawa's resolution, but their superintendent does wish to renew their participation.)

RECOMMENDATION: It is the recommendation of the superintendent and the athletic department to approve the attached MHSAA resolution for membership.

MOTION BY __________________________; SECONDED BY_______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the attached MHSAA membership resolution for the 2021-22 school year. This approval includes allowing Nottawa students to participate with Centreville.

ROLL CALL / VOICE  VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
14. Winter and Spring Coaches - Contract Renewal
Description:  Attached are recommendations from the Athletic Department to renew the contracts of the varsity fall and winter coaches. 

RECOMMENDATION: It is the recommendation of the Athletic Department, the Jr/Sr High School Principal, and the Superintendent to renew the contracts of Matt Price (boys' basketball), Jill Peterson (girls' basketball), Bart Schrader (cheer), Darren Gross (wrestling), Phil Webb (golf), Mike Hunter (boys' track) and Shawn Hulin (girls' track) for the winter and spring 2021-22 coaching seasons. Jeff Spencer has chosen not to return for the 2021-22 baseball season.

MOTION BY_____________________________; SECONDED BY_______________________

BE IT RESOLVED that the Centreville Board of Education renew / not renew the contracts of Matt Price, Jill Peterson, Bart Schrader, Darren Gross, Phil Webb, Mike Hunter, and Shawn Hulin for the 2021-22 coaching seasons.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
15. Overnight Event Approval
Description:  BOE approval is necessary for trips/events which take students more than 150 miles one way from the district or are planned to keep students out of the district overnight or longer. Deric Mostrom and Kelsey Smith, volleyball coaches, are requesting approval for the volleyball team to attend team camp at Dunes Operation Center in LaPorte, Indiana, July 12-14, 2021. The activity request is attached.

RECOMMENDATION: It is the recommendation of the athletic director and the superintendent to approve this request.

MOTION BY __________________________; SECONDED BY__________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the volleyball request to attend team camp in LaPorte, Indiana,  July 12-14, 2021.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
16. 2021-22 Administrative Contracts
Description:  Approval of administrative contracts is requested for the 2021-22 contract period with a 2.5% compensation increase. The administrative staff includes: Chad Brady, Jr/Sr Principal; Mark VanderKlok, elementary principal; Cathy Carpenter, MTSS Coordinator; Jill Peterson, Athletic Director; Stephanie Lemmer, Superintendent; Ceairra Green, Transportation Director. The contracts include a 2.5% compensation increase. 

RECOMMENDATION: It is the recommendation of the superintendent to approve the renewal of the administrative contracts as indicated. 

MOTION BY ___________________________; SECONDED BY_________________________ 

BE IT RESOLVED that the Centreville Board of Education approve / not approve the renewal of the administrative contracts as presented for the 2021-22 contract year.

ROLL CALL / VOICE  VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
17. Resignation - Lisa Dentler
Description:  Lisa Dentler has submitted the attached resignation email. Lisa has been with the district since 2006.

RECOMMENDATION: It is the recommendation of the superintendent and the elementary principal to accept the resignation of Lisa Dentler. 

MOTION BY ______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education accept / not accept the resignation of Lisa Dentler effective June 30, 2021. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
18. Elementary Handbook, Jr/Sr Handbook, & HS Curriculum Guide - Approval
Description:  The 2021-22 Elementary and Jr/Sr Handbooks and the High School Curriculum Guide were approved for a first reading on June 14. They are presented again for a second reading and approval. The documents are attached for review.  

RECOMMENDATION: It is the recommendation of the superintendent, the elementary principal, the high school principal, and the curriculum council (curriculum guide only) to approve the 2021-22 Elementary and Jr/Sr Handbooks and the High School Curriculum Guide for a second reading and approval. 

MOTION BY ____________________________; SECONDED BY__________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the 2021-22 Elementary and Jr/Sr Handbooks and the High School Curriculum Guide for a second reading and approval. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON

MOTION CARRIED / DEFEATED
19. NEOLA - 2nd reading
Description:  The board approved NEOLA Update 35.2, EDGAR revisions, and Non-Discrimination revisions (except po5517) for a first reading on June 14. They are presented again for a 2nd reading and approval. The policies and overviews are attached. 

RECOMMENDATION: It is the recommendation of the superintendent and the policy committee to approve NEOLA 35.2, EDGAR revisions, and Non-discrimination revisions (except po5517) for a second reading and adoption. 

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve NEOLA 35.2, EDGAR revisions, and Non-discrimination revisions (except po5517) for a second reading and adoption. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
20. July Organizational Meeting
Description:  Current law requires the BOE to hold an organizational meeting prior to the 4th Monday of July. At that meeting, the BOE schedule for the next year and various appointments for the next fiscal year will be determined. 

RECOMMENDATION: The superintendent recommends holding the 2021-22 organizational meeting on Monday, July 12 at 6:30pm. This will be the only scheduled BOE meeting in July.

MOTION BY _____________________________; SECONDED BY _________________________

BE IT RESOLVED that the Centreville Board of Education hold the 2020-21 organizational meeting on Monday, July 12 at 6:30pm.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
21. Guest & Visitor Comments
22. Adjournment
Description:  MOTION BY ___________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education adjourn the meeting at ________pm.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED

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