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July 13, 2020 at 6:30 PM - Organizational Meeting

Agenda
1. Call to Order and Roll Call
Description: 
The organizational meeting of the Board of Education was called to order by ____________  at _______ pm with the following persons present:

MEMBERS PRESENT:

___Jackie Bowen     ___Rod Detweiler     ___Barb Eash     ___Margaret Miller     ___TJ Reed     ___Jeff Troyer     ___Larry Walton     

STAFF PRESENT:
____Stephanie Lemmer        ___Jane Rumsey     ___Barb Lester     ___Phillip Heasley (KRESA)    ___Mark VanderKlok    ___Chad Brady   ___Cathy Carpenter

VISITORS PRESENT:
2. Guest and Visitor Comments
3. Acceptance of Consent Agenda
Description: 
BACKGROUND: As a good practice, the board should accept the consent agenda for the evening's meeting which includes the minutes of the June 22 regular meeting (open and closed), and the June financial reports.

RECOMMENDATION: It is the recommendation of the superintendent that the consent agenda be reviewed and accepted.

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED
that the Centreville Board of Education approve / not approve the consent agenda, as presented.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
4. Superintendent's Report
Description: 
a. District

b. Legislative

c. Calendar - for a complete calendar go to www.cpschools.org
July 21 - School board election petitions due to county clerk's office. 
July 26 - Graduation - Fairgrounds - 3pm
August 10 - BOE work/committee meeting - 6:30pm
August 17-20 - Staff Back-to-School
August 24 - First day of School - 11:30am dismissal
August 24 - BOE regular meeting - 6:30pm
5. Re-Opening School Plan - Update
6. Bond Proceeds Investment
Description: 
BACKGROUND:
Phillip Heasley, district business manager, proposes the district invest the proceeds from the recent bond sale with Michigan CLASS. This organization was created 30 years ago for the purpose of investing municipal and school district funds in accordance with state law and board investing policies. We can currently earn 1.2%. Leaving the funds in the checking account earns 1/10th that amount. A participation agreement and a resolution to enter into an agreement with them is attached.  

RECOMMENDATION: It is the recommendation of the superintendent and the business manager to invest bonds funds with Michigan CLASS. 

MOTION BY _____________________________; SECONDED BY _________________________

BE IT RESOLVED that the Board of Education approve / not approve investing bond funds with Michigan CLASS as presented. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
7. State Aid Note
Description: 
BACKGROUND: The BOE needs to approve the annual State Aid Operating Loan Resolution allowing the district to borrow money ($950,000) for school operations for the 2020-21 school year. This loan allows for us to maintain adequate cash flow to pay bills and payroll because we do not receive state aid payment July-September. It will also protect the district based on not knowing whether aid will be pro-rated, not knowing the 2020-21 per pupil funding, and not knowing 2020-21 enrollment. 

RECOMMENDATION: It is the recommendation of the Superintendent and Phillip Heasley that the Board of Education approve the State Aid Operating Loan Resolution as attached.

MOTION BY _____________________________; SECONDED BY _________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the State Aid
Operating Loan Resolution as presented.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
8. Phase 3 Construction Design Approval
Description: 
BACKGROUND:
  Supt. Lemmer and the Building/Site Committee met recently with TowerPinkster to discuss the design plan of Phase 3. BOE approval is needed to move forward, hoping to begin the bidding process after Labor Day.   

RECOMMENDATION: It is the recommendation of the Superintendent and the Building & Site Committee to approve the current design plan as presented. 

MOTION BY _____________________________; SECONDED BY _________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the current Phase 3 design plan as presented.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
9. Request for Payment - Bond Bills
Description: 
BACKGROUND:
The district has received invoices related to Phase 3: 
TowerPinkster - $2,568.82 - Schematic design - Elementary
TowerPinkster - $5,206.08 - Schematic design - Jr/Sr High

Total: $7,774.90

RECOMMENDATION:  It is the recommendation of the superintendent to approve payment to TowerPinkster as presented.  

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED
that the Centreville Board of Education approve / not approve payment of bond bills to TowerPinkster as presented.  

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
10. Selection of Depository for District Funds for 2020-21
Description: 
BACKGROUND: The depository for fund accounts, as well as designations of authorized signees for the fund accounts, needs to be established for the 2020-21 school year. The proposed list is attached. 

RECOMMENDATION: Designate the depository and signees for fund accounts as attached.

MOTION BY _____________________________; SECONDED BY _________________________

BE IT RESOLVED
that the Centreville Board of Education approve / not approve the attached list of depositories for fund accounts and designations of the authorized signees as attached.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
11. Compensation for Board Members
Description: 
BACKGROUND:
The current compensation for Board members is $30 per board meeting and $10 per committee meeting. The President, Secretary and Treasurer receive an additional $150 per year.

RECOMMENDATION: Approve compensation for Board members at current rates.

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve compensation for Board members for the 2020-21 school year at the current rates.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
12. Appointment of Attorneys of Record
Description: 
BACKGROUND:
Each year the district needs to appoint its Attorney(s) of Record. The school has been working with Thrun Law Firm of Lansing and Clark Hill PLC of Grand Rapids.

RECOMMENDATION: Appoint Thrun Lawn Firm and Clark Hill PLC as Attorneys of Record.

MOTION BY ________________________; SECONDED BY __________________________

BE IT RESOLVED that the Centreville Board of Education appoint / not appoint Thrun Law Firm and Clark Hill PLC as the district's Attorneys of Record for the 2020-21 school year.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
13. Appointment of Auditor
Description: 
BACKGROUND:
Each year the district is required by law to have its financial records and record keeping practices audited by an independent firm. Gabridge & Company PLC have been contracted for audit services for the year ending June 30, 2020.

RECOMMENDATION: Appoint Gabridge & Company PLC  as the district's official auditor to complete the 2019-20 school year audit. 

MOTION BY _____________________________; SECONDED BY _________________________

BE IT RESOLVED that the Board of Education appoint / not appoint Gabridge & Company PLC  as the district's official auditor for the 2019-20 school year audit.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
14. Appointment of Architect of Record
Description: 
BACKGROUND: Tower Pinkster Titus Associates of Kalamazoo is currently serving as the school's Architect of Record. The appointment needs to be extended through the 2020-21 school year.

RECOMMENDATION: Appoint Tower Pinkster Titus Associates as Architect of Record for the 2020-21 school year.

MOTION BY _____________________________; SECONDED BY_________________________

BE IT RESOLVED that the Centreville Board of Education appoint / not appoint Tower Pinkster Titus Associates of Kalamazoo as the district's Architect of Record for the 2020-21 school year.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
15. Designation of Official Publication
Description: 
BACKGROUND:  Throughout the school year the district is required to publish public notices for a variety of topics. The BOE must officially designate a newspaper in which it will publish such notices. The Sturgis Journal currently serves as the district's official publication. There are 256 district households with a Sturgis zip code and 110 with a Three Rivers zip code.

RECOMMENDATION: Designate the Sturgis Journal as the district's official publication.

MOTION BY ____________________________; SECONDED BY __________________________

BE IT RESOLVED that the Centreville Board of Education designate / not designate the Sturgis Journal as its official publication for the 2020-21 school year.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
16. Schedule of Regular School Board Meetings
Description: 
BACKGROUND: The BOE needs to establish its meeting schedule for the 2020-21 school year. The Board has traditionally met on the fourth Monday of each month. Work sessions/committee meetings have been scheduled for the second Monday of the month.

RECOMMENDATIONS: The Board should review the attached meeting schedule, make any necessary adjustments and approve the list of dates. Please note that May 25 is NOT the 4th Monday, but is a Tuesday to accommodate the Memorial Day holiday on May 24th. Also, only one meeting is scheduled for December. 

MOTION BY _____________________________; SECONDED BY ________________________

BE IT RESOLVED by the Centreville Board of Education establish / not establish the attached dates for regular Board of Education meetings and work sessions/committee meetings for 2020-21.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
17. SJC SBA Executive Committee Member & Alternate
Description: 
BACKGROUND: The ISD requests each year that we appoint a board member and alternate to serve on the St. Joseph County School Board Association Executive Committee. Last year Eash was the delegate and Miller was the alternate. 

RECOMMENDATION: Seek a volunteer(s) and appoint.

MOTION BY: ____________________________ to appoint _______________________ as delegate and ________________________ as alternate; SECONDED BY ___________________

BE IT RESOLVED that the Centreville Board of Education appoint _______________________ as the SJC School Board Executive Committee Member and ____________________________ as the alternate for the 2020-21 school year.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
18. MASB Delegate Assembly
Description: 
BACKGROUND: Each year the board is asked to appoint a board member to represent them as a voting delegate and an alternate at the annual MASB Delegate Assembly scheduled for November 5-8, 2020. This year's event will a virtual event, free of charge to superintendents and board members. Last year Miller was the delegate and Detweiler was the alternate.

RECOMMENDATION: Appoint a board member to the delegate assembly.

MOTION BY ___________________________ to appoint _____________________ as voting delegate and ____________________ as alternate; SECONDED BY ____________________

BE IT RESOLVED that the Centreville Board of Education appoint ______________________ as voting delegate and _________________________ as alternative to the 2020-21 Delegate Assembly.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
19. Meeting Open to the Public
20. Adjournment
Description: 
MOTION BY ___________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education adjourn the meeting at ________pm.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
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