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June 22, 2020 at 6:30 PM - Regular Meeting

Agenda
1. Public Hearing on Proposed Budget
Description: 
Information on the proposed 2020-21 Budget will be presented.
2. Public Comment on Proposed Budget
Description: 
The public will be given opportunity to comment on the proposed budget. Once there are no more public comments, the remainder of the meeting will be conducted, beginning with roll call.
3. Call to Order and Roll Call
Description: 
The June 2020 regular meeting (virtual) of the Board of Education was called to order by ____________  at _______ pm with the following persons present:  

MEMBERS:    ____Jackie Bowen    ____Rod Detweiler    ____Barb Eash    ____Margaret Miller    ____TJ Reed    ____Jeff Troyer    ____Larry Walton 

STAFF PRESENT: ___Stephanie Lemmer   ___Juanita Miller   ___Chad Brady   ___Mark VanderKlok   ___Jane Rumsey   ___Barb Lester   ___Cathy Carpenter   ___Phillip Heasley (KRESA)  

VISITORS PRESENT:
4. Guest & Visitor Comments
5. Acceptance of Consent Agenda
Description: 
BACKGROUND:
As a good practice, the board should accept the consent agenda for the evening's meeting, which includes minutes of the June 8 special meeting and the May financial reports.

RECOMMENDATION: It is the recommendation of the superintendent that the consent agenda be reviewed and accepted.

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the consent agenda as presented. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
6. Superintendent's Report
Description: 
a. District

b. Legislative

c. Calendar - for a complete calendar go to www.cpschools.org
July 3 - Offices closed for holiday
July 13 - Organizational Meeting (if approved)
7. 2019-20 Final General Fund Budget
Description: 
BACKGROUND:
The final amended 2019-20 General Fund budget will be presented and reviewed.

RECOMMENDATION:  It is the recommendation of the superintendent and business manager to approve the final 2019-20 General Fund budget resolution as presented.

MOVED BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that this resolution shall be the final amended general appropriation of Centreville Public Schools for the 2019-20 fiscal year; a resolution to make appropriations; to provide for expenditure of the appropriations; and to provide for the disposition of all revenue received by Centreville Public Schools. 

BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriation in the General Fund of the school district for fiscal year 2019-20, which includes 18 mills of ad valorem taxes to be levied on non-principal residence, non-qualified agricultural property, non-qualified forest property, non-supportive housing property, and non-industrial property, is to be used for operating purposes, is as attached. 

BE IT FURTHER RESOLVED, that $8,465,819 of the total available to appropriate in the General Fund is hereby appropriated in the amounts and for the purpose set forth as attached. 

BE IT FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds, except pursuant to appropriation made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board.

BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision or the execution of the budgets adopted by the Board and shall hold the department heads responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, EASH, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, EASH, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
8. 2019-20 Final Food Service Budget
Description: 
BACKGROUND:
The final amended 2019-20 Food Service budget will be presented and reviewed.

RECOMMENDATION:  It is the recommendation of the superintendent and the business manager to approve the final 2019-20 Food Service budget resolution as presented.

MOVED BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that this resolution shall be the final amended general appropriations of Centreville Public Schools for the 2019-20 fiscal year; a resolution to make appropriations; to provide for expenditure of the appropriations; and to provide for the disposition of all revenue received by Centreville Public Schools. 

BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriation in the Food Service Fund of the school district for fiscal year 2019-20, is as attached.

BE IT FURTHER RESOLVED, that $581,241 of the total available to appropriate in the Food Service Fund is hereby appropriated in the amounts and for the purpose set forth as attached. 

BE IT FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds, except pursuant to appropriation made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board.

BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision or the execution of the budgets adopted by the Board and shall hold the department heads responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, EASH, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, EASH, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
9. 2019-20 Final Activity Fund Budget
Description: 
BACKGROUND: 
The final amended 2019-20 Food Service budget will be presented and reviewed.

RECOMMENDATION:  It is the recommendation of the superintendent and business manager to approve the final 2019-20 Activity Fund budget resolution as presented.

MOVED BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that this resolution shall be the final amended general appropriations of Centreville
Public Schools for the 2019-20 fiscal year; a resolution to make appropriations; to provide for expenditure of the appropriations; and to provide for the disposition of all revenue received by Centreville Public Schools. 

BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriation in the Student and School Activity Fund of the school district for fiscal year 2019-20, is as attached.

BE IT FURTHER RESOLVED, that $500,000 of the total available to appropriate in the Student and School Activity Fund is hereby appropriated in the amounts and for the purpose set forth as attached. 

BE IT FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds, except pursuant to appropriation made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board.

BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision or the execution of the budgets adopted by the Board and shall hold the department heads responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, EASH, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, EASH, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
10. Establish Tax Rate - General Fund & Debt Retirement
Description: 
BACKGROUND:
  Information on the taxes and necessary mills associated with the 2020-21 budget and debt retirement is attached. These are the same rates as last year.

RECOMMENDATION: It is the recommendation of the superintendent and the business manager to set the tax rate of 18 mills for the 2020-21 budget and 6.2 mills for debt retirement as attached.
 
MOTION BY ____________________________; SECONDED BY __________________________

BE IT RESOLVED
that the Centreville Board of Education set the tax rate of 18 mills for the 2020-21 budget and 6.2 mills for debt retirement as attached. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
11. 2020-21 General Fund Budget
Description: 
BACKGROUND:
Each year the Board is asked to review and adopt the budget. The General Fund budget has been reviewed with the Finance Committee and is presented for full Board approval. The tax levy rate of 18 mills is the same as last year. 

RECOMMENDATION: It is the recommendation of the superintendent, the business manager and the finance committee to approve the 2020-21 budget. 

MOVED BY _____________________________; SECONDED BY: _________________________

BE IT RESOLVED that this resolution shall be for the general appropriations of Centreville Public Schools for the 2020-21 fiscal year; a resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all revenue received by the Centreville Public School district.

BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriation in the general fund of the school district for fiscal year 2020-21, which includes 18 mills of ad valorem taxes to be levied on non-principal residence, non-qualified agricultural property, non-qualified forest property, non-supportive housing property, and non-industrial property, is to be used for operating purposes, is as attached. 

BE IT FURTHER RESOLVED, that $7,986,016 of the total available to appropriate in the General Fund is hereby appropriated in the amounts and for the purpose set forth as attached.

BE IT FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds, except pursuant to appropriation made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board.

BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision or the execution of the budgets adopted by the Board and shall hold the department heads responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. 

ROLL CALL / VOICE VOTE: 
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
12. 2020-21 Food Service Budget
Description: 
BACKGROUND:
A Food Service budget for 2020-21 has been prepared for review and adoption. This budget has been reviewed with the Finance Committee and is presented for full Board approval. 

RECOMMENDATION: It is the recommendation of the superintendent, the business manager, and the finance committee to approve the 2020-21 Food Service budget as presented. 

MOVED BY _____________________________; SECONDED BY: _________________________

BE IT RESOLVED that this resolution shall be for the general appropriations of Centreville Public Schools for the 2020-21 fiscal year; a resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all revenue received by the Centreville Public School district.

BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriation in the Food Service Fund of the school district for fiscal year 2020-21, is as attached.

BE IT FURTHER RESOLVED, that $548,511 of the total available to appropriate in the Food Service Fund is hereby appropriated in the amounts and for the purpose set for as attached.

BE IT FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds, except pursuant to appropriation made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board.

BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision or the execution of the budgets adopted by the Board and shall hold the department heads responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. 

ROLL CALL / VOICE VOTE: 
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
13. 2020-21 Activity Fund Budget
Description: 
BACKGROUND:
A Student and School Activity Fund budget for 2020-21 has been prepared for review and adoption. This budget has been reviewed with the Finance Committee and is presented for full Board approval. 

RECOMMENDATION: It is the recommendation of the superintendent, the business manager, and the finance committee to approve the 2020-21 Food Service budget as presented. 

MOVED BY _____________________________; SECONDED BY: _________________________

BE IT RESOLVED that this resolution shall be for the general appropriations of Centreville Public Schools for the 2020-21 fiscal year; a resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all revenue received by the Centreville Public School district.

BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriation in the student and School Activity Fund of the school district for fiscal year 2020-21, is as attached.

BE IT FURTHER RESOLVED, that $500,000 of the total available to appropriate in the Student and School Activity Fund is hereby appropriated in the amounts and for the purpose set for as attached.

BE IT FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds, except pursuant to appropriation made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board.

BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision or the execution of the budgets adopted by the Board and shall hold the department heads responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. 

ROLL CALL / VOICE VOTE: 
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
14. Request for Payment - Bond Bills
Description: 
BACKGROUND:
The district has received two invoices related to Phase 3:
Thrun Law - $20,494.00 - Bond sale preparation and procedures
ImageMaster - $2,500 - Official statement printing and distribution

Total: $22,994.00

RECOMMENDATION:  It is the recommendation of the superintendent to approve payment to Thrun Law and ImageMaster as presented.  

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve payment for Phase 3 Bond Bills of $22,994.00 as presented.  

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
15. Washington DC Trip
Description: 
BACKGROUND: BOE approval is necessary for field trips which take students more than 150 miles one way from the District or are planned to keep students out of the District overnight or longer. Bret Lutz is seeking approval for the 2021 Washington, DC trip June 1-5, 2021. The 2020 trip was cancelled due to the school shutdown. Students who had planned to attend this year, will be invited to attend next year, along with next year's 8th graders. The activity application is attached. 

RECOMMENDATION: Approve the 2021 Washington, DC trip. 

MOTION BY _________________________; SECONDED BY _________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the request for the 2021 Washington DC trip.  

ROLL CALL /  VOICE VOTE: 
AYES:  BOWEN, DETWEILER, EASH, MILLER, REED,  TROYER, WALTON
NAYS:  BOWEN, DETWEILER, EASH, MILLER, REED,  TROYER, WALTON
MOTION CARRIED / DEFEATED    
Attachments:
16. MHSAA Membership Resolution
Description: 
BACKGROUND: Each year the BOE is asked to approve the MHSAA resolution for the coming school year. Attached is this year's resolution.  Approval will also include allowing Nottawa students to participate with Centreville. Nottawa students traditionally participate with our junior high students because they do not offer athletics within their district. (We have not yet received Nottawa's resolution, but their superintendent does wish to renew their participation.)

RECOMMENDATION: Approve the attached MHSAA resolution for membership.

MOTION BY __________________________; SECONDED BY_______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the attached MHSAA membership resolution for the 2020-21 school year. This approval includes allowing Nottawa students to participate with Centreville.

ROLL CALL / VOICE  VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
17. MOU - Superintendent Stipend
Description: 
BACKGROUND:  The superintendent's current contract is in effect until June 30, 2021. It includes a stipend to be paid in December 2020. Due to the current budget uncertainties, Supt. Lemmer has agreed to forego accepting this stipend until after the district has a better handle on the projected state cuts. Once state budgets are finalized, the superintendent's contract will be reopened to discuss compensation. A Memo of Understanding is attached.

RECOMMENDATION: Approve the attached MOU in regard to the superintendent's 2020-21 compensation. 

MOTION BY __________________________; SECONDED BY_______________________ 

BE IT RESOLVED that the Centreville Board of Education approve / not approve the attached MOU in regard to the superintendents 2020-21 compensation. 

ROLL CALL / VOICE  VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
18. Graduation Requirement - Personal Finance
Description: 
BACKGROUND: 
 In March, Barb Lester presented the Curriculum' Council's recommendation to change the name of Consumer Math to Personal Finance, and add it as a graduation requirement. The BOE is asked to approve this recommendation, so students can be scheduled into the course this fall. Information regarding this change is attached. 

RECOMMENDATION: The superintendent, the Math Committee, and the Curriculum Council recommend changing the name of Consumer Math to Personal Finance, and making it a graduation requirement per the attached information. 

MOTION BY __________________________; SECONDED BY_______________________ 

BE IT RESOLVED that the Centreville Board of Education approve / not approve adding Personal Finance as a graduation requirement beginning with the Class of 2023.  

ROLL CALL / VOICE  VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
19. July Organizational Meeting
Description: 
BACKGROUND:
Current law requires the BOE to hold an organizational meeting prior to the 4th Monday of July. At that meeting, the BOE schedule for the next year and various appointments for the next fiscal year will be determined. 

RECOMMENDATION: The superintendent recommends holding the 2020-21 organizational meeting on Monday, July 13 at 6:30pm. This will be the only scheduled BOE meeting in July.

MOTION BY _____________________________; SECONDED BY _________________________

BE IT RESOLVED that the Centreville Board of Education hold the 2020-21 organizational meeting on Monday, July 13 at 6:30pm.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
20. Guest & Visitor Comments
21. Closed Session - Personnel Evaluation
Description: 
BACKGROUND:
A district staff member has requested a closed session to discuss their evaluation. 

RECOMMENDATION: It is the recommendation of the superintendent to meet in closed session.

MOTION BY ____________________; SECONDED BY ____________________ 

BE IT RESOLVED that the Centreville Board of Education go into closed session under the Open Meetings Act, 15.268, Section 8 (a) to consider a periodic personnel evaluation.  

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED


The BOE went into closed session at  ___________pm with these persons present:


The BOE returned to open session at __________ pm with these persons present:
22. Adjournment
Description: 
MOTION BY ___________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education adjourn the meeting at ________pm.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
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