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October 28, 2019 at 6:30 PM - Regular Meeting

Agenda
1. Call to Order and Roll Call
Description: 
The October regular meeting of the Board of Education was called to order by ____________  at _______ pm with the following persons present:  

MEMBERS:    ____Jackie Bowen    ____Rod Detweiler    ____Barb Eash    ____Margaret Miller    ____TJ Reed    ____Jeff Troyer    ____Larry Walton 

STAFF PRESENT:  ___Stephanie Lemmer   ___Juanita Miller   ___Chad Brady   ___Mark VanderKlok   ___Jane Rumsey   ___Barb Lester   ___Cathy Carpenter    __Phillip Heasley (KRESA)  

VISITORS PRESENT:
2. Guest & Visitor Comments
3. Acceptance of Consent Agenda
Description: 
BACKGROUND:
As a good practice, the board should accept the consent agenda for the evening's meeting which includes the minutes of the October 14th special meeting, and the September financial report.

RECOMMENDATION: It is the recommendation of the superintendent that the consent agenda be reviewed and accepted.

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the consent agenda as presented. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
4. Superintendent's Report
Description: 
a. District

b. Legislative

c. Calendar - for a complete calendar go to www.cpschools.org
October 31 - Elementary Storybook Character Parade - 8am
November 4-7 - Centreville hosts district volleyball
November 11 - BOE Work Session
November 14 - All Pro Dads - 6:45am - elem gym
November 14 - Fall Sports Awards - 6:30pm
November 25 - BOE Regular Meeting
5. Approval of 2018-19 Audit
Description: 
BACKGROUND: 
Each year Centreville Public Schools has an independent audit conducted of the district's finances.  Gabridge & Co. conducted the 2018-19 annual audit for the district, and presented the findings at the October special meeting.  The final audit report is attached for the BOE's approval.

RECOMMENDATION: Approve the 2018-19 audit as presented.

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the 2018-19 audit as presented. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
6. Maintenance Equipment - Bid Approval
Description: 
BACKGROUND:  An RFP for a compact utility tractor and six attachments was approved by the BOE at the September regular meeting. The RFP was advertised in the Sturgis Journal and on the district webpage resulting in three bids being submitted. The bids are attached. The BOE will have opportunity at the next meeting to approve a resolution on financing this purchase. 

RECOMMENDATION:
 Approve the bid for a compact utility tractor with six attachments from Greenmark Equipment for $51,429.59. Greenmark has the equipment in stock.

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the bid proposal from Greenmark Equipment for a compact utility tractor and six attachments in the amount of $51,429.59.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
7. Snow Plowing - Bid Approval
Description: 
BACKGROUND:  An RFP for 2019-20 snow plowing was approved by the BOE at the September regular meeting. The RFP was advertised in the Sturgis Journal and on the district webpage, and provided to local firms resulting in two bids being submitted. The bids are attached. 

RECOMMENDATION:  It is the recommendation of Herb Pearrow, maintenance supervisor, to approve the 2019-20 snow plowing bid from Scott Mingus per the attached estimate. 

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the bid proposal for 2019-20 snow plowing from Scott Mingus per the attached estimate. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
8. Overnight Event Approval - Girls' Basketball
Description: 
BACKGROUND:
BOE approval is necessary for field trips which take students more than 150 miles one way from the District or are planned to keep students out of the District overnight or longer. Jill Peterson, girls' varsity basketball coach, is seeking approval for an offsite team retreat in November. Details are on the attached activity application. 

RECOMMENDATION:  Approve the request for an off-site girls' basketball retreat in November. 

MOTION BY _________________________; SECONDED BY _________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the request for the girls' basketball off-site retreat in November.

ROLL CALL /  VOICE VOTE:
AYES:  BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS:  BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
9. Phase 3 Pre-Planning - Tower-Pinkster & Triangle
10. Guest & Visitor Comments
11. Adjournment
Description: 
MOTION BY ___________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education adjourn the meeting at ________pm.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
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