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June 24, 2019 at 6:30 PM - Regular Meeting

Agenda
1. Call to Order and Roll Call
Description: 
The regular meeting of the Board of Education was called to order by ____________  at _______ pm with the following persons present:  

MEMBERS:    ____Jackie Bowen    ____Rod Detweiler    ____Barb Eash    ____Margaret Miller    ____TJ Reed    ____Jeff Troyer    ____Larry Walton 

STAFF PRESENT:   ____Stephanie Lemmer    ____Juanita Miller    ____Mark VanderKlok    ____Chad Brady    ____Jane Rumsey    ____Barb Lester    ___Phillip Heasley (KRESA)

VISITORS PRESENT:
2. Guest & Visitor Comments
3. Acceptance of Consent Agenda
Description: 
BACKGROUND:
As a good practice, the board should accept the consent agenda for the evening's meeting which includes the minutes of the June 10 special meeting (open and closed sessions) and the May financial report.

RECOMMENDATION: It is the recommendation of the superintendent that the consent agenda be reviewed and accepted.

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the consent agenda as presented. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
4. Superintendent's Report
Description: 
a. District Update 

b. Legislative Update

c. Calendar (see website for complete calendar)
Tuesday & Thursday until August 1 - 8:30am-10:30am - elementary library open for summer reading
July 4 - Independence Day - School Offices Closed
July 8 - BOE Organization Meeting (if approved)
5. 2018-19 Final Budget Amendment - Revision
Description: 
BACKGROUND:
 After the BOE approved the final budget amendment, Phillip Heasley discovered an error in how the taxable values used to calculate the 18 mills property tax was figured. The bottom line does not change, but a new final budget needs BOE approval to avoid an auditor finding an error in budgeting. The new final budget is attached, the change is reflected in the local and state revenue amounts; the total revenue, total expenditures and fund balance do not change. 

RECOMMENDATION: It is the recommendation of the superintendent and business manager to approve the 2019-19 final budget amendment as attached.

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the final 2018-19 budget amendment as attached. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
6. July Organizational Meeting
Description: 
BACKGROUND: Current law requires the BOE to hold an organizational meeting prior to the 4th Monday of July. At that meeting, the BOE schedule for the next year and various appointments for the next fiscal year will be determined. 

RECOMMENDATION: The superintendent recommends holding the 2019-20 organizational meeting on Monday, July 8 at 6:30pm. This will be the only scheduled BOE meeting in July.

MOTION BY _____________________________; SECONDED BY _________________________

BE IT RESOLVED that the Centreville Board of Education hold the 2019-20 organizational meeting on Monday, July 8 at 6:30pm.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
7. 2019-20 Administrative Contracts 
Description: 
BACKGROUND:
Administrative Contracts are being presented for review and approval for the 2019-20 contract period. 

RECOMMENDATION: It is the recommendation of the superintendent to approve the administrative contracts as presented. 
7.a. Chad Brady - Jr/Sr High School Principal
Description: 
MOTION BY ___________________________; SECONDED BY_________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the proposed contract as presented for Chad Brady, Jr/Sr High School Principal, for 2019-21.

ROLL CALL / VOICE  VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
7.b. Mark VanderKlok - Elementary Principal
Description: 
MOTION BY ___________________________; SECONDED BY_________________________ 

BE IT RESOLVED that the Centreville Board of Education approve / not approve the proposed contract as presented for Mark VanderKlok, Elementary Principal, for 2019-21.

ROLL CALL / VOICE  VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
7.c. Juanita Miller - Jail Program Teacher and Community
Education/Adult Ed/Online Program Director
Description: 
MOTION BY __________________________; SECONDED BY _________________________ 

BE IT RESOLVED that the Centreville Board of Education approve / not approve the proposed contract as presented for Juanita Miller, Jail Program Teacher and Community Education/Adult Ed/Online Program Director, for 2019-20.

ROLL CALL / VOICE  VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
7.d. Tyler Langs - Athletic Director/Dean of Students
Description: 
MOTION BY ___________________________; SECONDED BY_________________________ 

BE IT RESOLVED that the Centreville Board of Education approve / not approve the proposed contract as presented for Tyler Langs, Athletic Director/Dean of Students, for 2019-20.

ROLL CALL / VOICE  VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
7.e. Jill Peterson - Athletic Director/Media Specialist
Description: 
MOTION BY ___________________________; SECONDED BY_________________________ 

BE IT RESOLVED that the Centreville Board of Education approve / not approve the proposed contract as presented for Jill Peterson, Athletic Director/Media Specialist, for 2019-20.

ROLL CALL / VOICE  VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
8. Appointment of Summer School Teacher - HS
Description: 
BACKGROUND:
Chad Brady and Juanita Miller recommend Mary Beals for the high school summer school teacher position. A data sheet and summer school information are attached. 

RECOMMENDATION: Approve the hire of Mary Beals as high school summer school teacher.

MOTION BY ______________________________; SECONDED BY________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the hire of Mary Beals as high school summer school teacher per the attached data sheet. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
9. New Staff - Jef Rietsma
Description: 
BACKGROUND: Jef Rietsma was a long term sub in the 4th grade this past school year to accommodate enrollment. An additional 5th grade teacher is now needed as those students advance. Jef received his BA in journalism from Eastern Michigan and his elementary ed certification from IN-Purdue University. 

RECOMMENDATION:
 It is the recommendation of the superintendent and the elementary principal to approve the hire of Jef Rietsma as a 5th grade elementary teacher.  Jef's application and data sheet are attached.
 
MOTION BY ____________________________; SECONDED BY __________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the hire of Jef Rietsma as a 5th grade teacher.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
10. New Staff - Laura Schmidt
Description: 
BACKGROUND:
 Samantha Hass, elementary social work, resigned at the end of the school year creating an opening for an elementary social worker. Laura Schmidt received her Masters in Social Work from Spring Arbor and her certification in School Social Work from Michigan State.  

RECOMMENDATION: It is the recommendation of the superintendent and the elementary principal to approve the hire of Laura Schmidt for the elementary social worker position. Her application and data sheet are attached. 
 
MOTION BY ____________________________; SECONDED BY __________________________

BE IT RESOLVED
 that the Centreville Board of Education approve / not approve the hire of Laura Schmidt as elementary social worker.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
11. MHSAA Membership Resolution
Description: 
BACKGROUND: Each year the BOE is asked to approve the MHSAA resolution for the coming school year. Attached is this year's resolution.  Also attached is the membership resolution from Nottawa Community Schools. Nottawa students participate with our junior high students because they do not offer athletics within their district. 

RECOMMENDATION: Approve the attached MHSAA resolution for membership.

MOTION BY __________________________; SECONDED BY_______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the attached MHSAA membership resolution for the 2019-20 school year.

ROLL CALL / VOICE  VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
12. Chartwells - Contract Approval
Description: 
BACKGROUND: The district has received final approval from the Michigan Department of Education to award its food service contract to Chartwells for 2019-20. BOE approval is now required to proceed with the food service program transition. The MDE approved contract is attached.

RECOMMENDATION: It is the recommendation of the superintendent and the MDE to approve the food service contract with Chartwells as presented.

MOTION BY ____________________________; SECONDED BY __________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the food service contract with Chartwells for the 2019-20 school year. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
13. Spring Coaches
Description: 
BACKGROUND: 
Attached is the recommendation regarding contract renewal for the varsity coaches for the spring 2019-20 sports season. 

RECOMMENDATION:
It is the recommendation of the Athletic Department, the Jr/Sr High School Principal, and the Superintendent that the coaching contracts for Shawn Hulin, girls' track; Mike Hunter, boys' track; Stephen Larsen, golf; and Scott Logan, softball, be renewed for the spring 2019-20 coaching season. It is noted that Tyler Langs, baseball, has chosen not to return for the 2019-20 season. 

MOTION BY_____________________________; SECONDED BY_______________________

BE IT RESOLVED that the Centreville Board of Education renew / not renew the contracts for Shawn Hulin, girls' track; Mike Hunter, boys' track; Stephen Larsen, golf; and Scott Logan, softball, for the 2019-20 spring sports season.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
14. Coaches Evaluation Tool - Approval
Description: 
BACKGROUND: The athletic department, the jr/sr high school principal and the superintendent have been working to revise the current varsity coaching evaluation tool. It is presented here for BOE approval.

RECOMMENDATION: Approve the revised varsity coaching evaluation tool as presented.

MOTION BY ____________________________; SECONDED BY __________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the varsity coaching evaluation tool as presented.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
15. Overnight Event Approval
Description: 
BACKGROUND:
BOE approval is necessary for trips/events which take students more than 150 miles one way from the district or are planned to keep students out of the district overnight or longer. 
15.a. Volleyball
Description: 
BACKGROUND:
Deric Mostrom, varsity volleyball coach, is requesting approval for the varsity volleyball team to attend a team camp at GVSU July 11-13. The activity request is attached.

RECOMMENDATION: It is the recommendation of the athletic directors, the jr/sr high school principal, and the superintendent to approve this request.

MOTION BY ____________________________; SECONDED BY __________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the varsity volleyball request to attend team camp at GVSU July 11-13, 2019.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
15.b. Wrestling
Description: 
BACKGROUND:
 Darren Gross, varsity wrestling coach, is requesting approval for the varsity wrestling team to attend a team camp at Hudson High School July 18-19. The activity request is attached.

RECOMMENDATION:
It is the recommendation of the athletic directors, the jr/sr high school principal, and the superintendent to approve this request.

MOTION BY ____________________________; SECONDED BY __________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the varsity wrestling request to attend team camp at  Hudson High School July 18-19, 2019.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
16. Guest & Visitor Comments
17. Closed Session - Evaluation
Description:  BACKGROUND: The BOE needs to meet in closed session to discuss the superintendent's evaluation. 

RECOMMENDATION: Meet in closed session.

MOTION BY ____________________; SECONDED BY ____________________

BE IT RESOLVED that the Centreville Board of Education go into closed session under the Open Meetings Act, 15.268, Section 8 (a) to consider the personnel evaluation of an employee.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED

The BOE went into closed session at  ___________pm with these persons present:

The BOE returned to open session at __________ pm with these persons present:
18. Approval of Superintendent's Evaluation
Description: 
BACKGROUND:
The Superintendent and BOE have worked together to finalize the Superintendent's evaluation and it is presented here for approval. 

MOTION BY ___________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville approve the Superintendent's Evaluation as presented. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
19. Consideration of Superintendent's Contract
Description: 
BACKGROUND:
  The Board of Education, no later than June 30 of each year during the term of the Superintendent's contract, may extend the contract for an additional one-year period. In exercising this option, the Board of Education also shall establish the annual salary to be paid to the Administrator for the school year included in the extension.  All other terms and conditions of the contract shall remain unchanged, unless specified. 

MOTION BY __________________________; SECONDED BY__________________________

BE IT RESOLVED that Centreville Board of Education approve / not approve the Superintendent's Contract as presented.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
20. Adjournment
Description: 
MOTION BY ___________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education adjourn the meeting at ________pm.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
AYES: BOWEN, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
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