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December 10, 2018 at 6:30 PM - Regular Meeting

Agenda
1. Call to Order and Roll Call
Description: 
The December regular meeting of the Board of Education was called to order by ____________  at _______ pm with the following persons present:  

MEMBERS:    ____Heather Bright    ____Rod Detweiler    ____Barb Eash    ____Margaret Miller    ____TJ Reed    ____Jeff Troyer    ____Larry Walton 

STAFF PRESENT:   ____Stephanie Lemmer    ____Juanita Miller    ____Chad Brady    ____Mark VanderKlok    ____Jane Rumsey    ____Barb Lester     _____Phillip Heasley (KRESA)  

VISITORS PRESENT:
2. Guest & Visitor Comments
3. Acceptance of Consent Agenda
Description: 
BACKGROUND:
As a good practice, the board should accept the consent agenda for the evening's meeting which includes minutes of the November 26 regular meeting and the November 27 food service memo. (The November treasury report is not yet available.)

RECOMMENDATION: It is the recommendation of the superintendent that the consent agenda be reviewed and accepted.

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the consent agenda as presented. 

ROLL CALL / VOICE VOTE:
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
4. Superintendent's Report
Description:  a. District

b. Legislative

c. Calendar - for a complete calendar go to www.cpschools.org
December 11 - Kindergarten Christmas program - 6:30pm
December 12 - 1pm PLC dismissal 
December 12 - District-wide Staff Meeting/Luncheon
December 13 - All Pro Dads - 6:45am - elem gym
December 13 - !st/2nd grade Christmas program - 6:30pm
December 19 - 3rd grade Christmas program - 6pm.
December 24-January 4 - No School
January 14 - BOE work session - 6:30pm
January 17 - All Pro Dads - 6:45am - elem gym
January 17 - 1pm PLC early dismissal
January 18 - 11:30am dismissal - End of S1
January 28 - BOE regular meeting - 6:30pm
5. Approval of 2017-18 Audit
Description: 
BACKGROUND:
On November 26, Mike Wilson from Norman & Paulsen presented the 2017-18 audit report. The Board has been given time to review it, and it is presented here for approval. The report is attached.   

RECOMMENDATION: Approve the 2017-18 audit as presented.

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the 2017-18 audit as presented. 

ROLL CALL / VOICE VOTE:
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
6. Communications Policy Changes - Second Reading
Description: 
BACKGROUND:
 The first reading of proposed changes to po0146 and the rescinding of po3112 and po4112 were approved on November 26. They are presented here for a second reading to adopt po0146 as revised and to rescind po3112 and po4112. 

RECOMMENDATION: It is the recommendation of the superintendent and the policy committee to revise po0146 Board Communications as attached, and to rescind po3112 Board-Staff Communications/Professional Staff and po4112 Board-Staff Communications/Support Staff. 

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the second reading and adoption of po0146 Board Communications as revised, and rescind po3112 Board-Staff Communications/Professional Staff and po4112 Board-Staff Communications/Support Staff. 

ROLL CALL / VOICE VOTE:
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
7. Budget Amendment
Description: 
BACKGROUND: District budgets are originally adopted in June of the fiscal year prior to the start of the school year, and then amended after fall count to align with the current forecast for the district. The budget amendments for the general fund and food service are attached. 

RECOMMENDATION: Approve the budget amendments for the general fund and food service as presented. 

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the 2018-19 general fund and food service budget amendments as presented. 

ROLL / VOICE CALL VOTE:
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
8. Access Control and Physical Security
Description: 
BACKGROUND: In May 2018, the BOE approved this project for 2018-19, but requested Supt. Lemmer reissue the RFP to obtain more bids. In October an RFP was reissued for Access Control and Physical Security (Card Readers for Entrance Doors) for the elementary and jr/sr high
school buildings. Proposals were due November 27 and were opened December 7. The RFP, bid opening checklist, and the three bids received are attached. 

RECOMMENDATION:  It is the recommendation of the superintendent and the ISD IT department to accept the bid from Unified Security for a grand total of $29,292.97 for access control and physical security upgrades to the elementary and junior/senior high buildings.

MOTION BY___________________________; SECONDED BY__________________________ 

BE IT RESOLVED that the Centreville Board of Education approve / not approve the bid from Unified Security for $29,292.97 for access control and physical security upgrades to the elementary and junior/senior high school.

ROLL CALL / VOICE  VOTE:
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
9. Purchase Approval - Vans
Description: 
BACKGROUND: After completing Phase 2 of the 2013 Bond Proposal, the district has unused funds. It has been determined that the purchase of additional non-bus vehicles is a needed and appropriate use of some of those funds. Information on the vans is attached.

RECOMMENDATION: It is the recommendation of the superintendent to purchase two Ford vans from Seelye Ford for $29,520 each using Phase 2 bond funds. 

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the purchase of  
two Ford vans from Seelye Ford for $29,520 each from Phase 2 bond funds.

ROLL / VOICE CALL VOTE:
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
10. Guest & Visitor Comments
11. Adjournment
Description: 
MOTION BY ___________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education adjourn the meeting at ________pm.

ROLL CALL / VOICE VOTE:
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
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