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November 26, 2018 at 6:30 PM - Regular Meeting

Agenda
1. Call to Order and Roll Call
Description: 
The November regular meeting of the Board of Education was called to order by ____________  at _______ pm with the following persons present:  

MEMBERS:    ____Heather Bright    ____Rod Detweiler    ____Barb Eash    ____Margaret Miller    ____TJ Reed    ____Jeff Troyer    ____Larry Walton 

STAFF PRESENT:   ____Stephanie Lemmer    ____Juanita Miller    ____Chad Brady    ____Mark VanderKlok    ____Jane Rumsey    ____Barb Lester     _____Phillip Heasley (KRESA)  

VISITORS PRESENT:
2. Guest & Visitor Comments
3. Acceptance of Consent Agenda
Description: 
BACKGROUND:
As a good practice, the board should accept the consent agenda for the evening's meeting which includes the minutes of the November 2018 work session and the October financial report.

RECOMMENDATION: It is the recommendation of the superintendent that the consent agenda be reviewed and accepted.

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the consent agenda as presented. 

ROLL CALL / VOICE VOTE:
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
4. Superintendent's Report
Description:  a. District

b. Legislative

c. Calendar - for a complete calendar go to www.cpschools.org
November 29 - Elem Math Night - 6-7:30pm
November 29 - United Way Fundraiser - Centreville vs Sturgis Basketball Game - 6pm
December 1 - CTE/Ag Greenhouse Open House - 9am-12pm
December 1 - After-Prom Winter Semi-Formal
December 10 - BOE meeting - 6:30pm (only meeting in December)
5. Approval of 2017-18 Audit
Description: 
BACKGROUND: 
Each year Centreville Public Schools has an independent audit conducted of the district's finances.  Norman & Paulsen conducted the 2017-18 annual audit for the district.  The audit report is attached.   

RECOMMENDATION: Approve the 2017-18 audit as presented.

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the 2017-18 audit as presented. 

ROLL CALL / VOICE VOTE:
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
6. New Staff - Samantha Hass
Description: 
BACKGROUND:
CPS has posted for an elementary social worker since August 8. Nine individuals applied and four were interviewed during that time period. 

RECOMMENDATION: The Superintendent and Mark VanderKlok recommend hiring Samantha Hass as the elementary social worker. Samantha is a graduate of Aurora University (IL). Her data sheet and resume are attached. 
 
MOTION BY ____________________________; SECONDED BY __________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the hire of Samantha Hass as the elementary social worker. A successful criminal records check has been received. 

ROLL CALL / VOICE VOTE:
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
7. New Coaching Staff - Darren Gross
Description: 
BACKGROUND:
 Board policy requires varsity coaches be board approved. Darren Gross has served as the club wrestling coach for two years. This year Centreville will field a varsity wrestling team. The position was posted both internally and externally. Darren was the only applicant. 

RECOMMENDATION: The Superintendent and Co-Athletic Directors Jill Peterson and Tyler Langs recommend hiring Darren Gross as the varsity wrestling coach. His application and data sheet are attached. 
 
MOTION BY ____________________________; SECONDED BY __________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the hire of  Darren Gross as varsity wrestling coach. A successful criminal records check has been received. 

ROLL CALL / VOICE VOTE:
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
Attachments:
8. Communications Policy Changes - First Reading
Description: 
BACKGROUND:
The policy committee has been working on refining and revising the current communications policy. The proposed changes to po0146 and the rescinding of po3112 and po4112 were discussed at the November work session and are presented here for a first reading.

RECOMMENDATION: It is the recommendation of the superintendent and the policy committee to revise po0146 Board Communications as attached, and to rescind po3112 Board-Staff Communications/Professional Staff and po4112 Board-Staff Communications/Support Staff. 

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve for a first reading the revisions to po0146 Board Communications, and to rescind po3112 Board-Staff Communications/ Professional Staff and po4112 Board-Staff Communications/Support Staff. 

ROLL CALL / VOICE VOTE:
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
9. Wage Increase Approval
Description: 
BACKGROUND:
Non-instructional, non-certified, non-bargaining unit staff have not received a pay increase for the 2018-19 school year. Earlier this school year, the bargaining units received a step and a 2% wage increase. Now that the 2017-18 audit is complete and there is a more accurate picture of our pupil enrollment and health insurance run out costs, the BOE is asked to give approval on awarding retro-active pay increases to support staff. 

RECOMMENDATION: Approve retro-active 2% wage increases and a step for the 2018-19 school year for the staff as indicated above. 

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve a retro-active 2% wage increase and a step for non-instructional, non-certified, non-bargaining unit staff for 2018-19.

ROLL CALL / VOICE VOTE:
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
10. RFP - Food Service
Description: 
BACKGROUND:
 Darci Kirby, food service supervisor, has indicated her intent to retire in March 2019. Darci's position has been shared between Mendon and Centreville for a number of years. With this anticipated change, the superintendent is seeking approval to initiate the RFP process for food service beginning with the 2019-20 school year.    

RECOMMENDATION: Approve the request to initiate the RFP process for food service beginning with the 2019-20 school year. 

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED
 that the Centreville Board of Education approve / not approve the request to initiate the RFP process for food service beginning with the 2019-20 school year.  

ROLL CALL / VOICE VOTE:
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
11. Retirement - Mary Fletcher
Description: 
BACKGROUND: Mary Fletcher, assistant business manager, has submitted a letter indicating her intent to retire effective February 28, 2019.  Mary has worked for the district for 23.5 years. Her letter is attached.

RECOMMENDATION: Accept the retirement of Mary Fletcher effective February 28, 2019. 

MOTION BY ______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education accept / not accept the retirement of Mary Fletcher effective February 28, 2019.

ROLL CALL VOTE:
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
NAYS: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
12. Guest & Visitor Comments
13. Adjournment
Description: 
MOTION BY ___________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education adjourn the meeting at ________pm.

ROLL CALL / VOICE VOTE:
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
AYES: BRIGHT, DETWEILER, EASH, MILLER, REED, TROYER, WALTON
MOTION CARRIED / DEFEATED
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