December 16, 2020 at 1:00 PM - Regular Meeting
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1. Public Comment
Description:
The Chairman or designee will call for public comments at the beginning of the meeting and state the name of each person who has signed up to address the Board.
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2. Audit Presentation (Information Only)
Description:
A representative from Armstrong, Vaughan & Associates, P.C., Certified Public Accountants, and independent auditors for the Board of Directors will provide an overview of the audit for the fiscal year ending August 31, 2020.
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3. Program Highlight - State Initiatives
Description:
For over 10 years, our Federal, State, and Local Initiatives Team has had the honor of receiving numerous TEA-funded grant opportunities. Several of these grants focus on supporting our English learner and migratory student populations via the development of various products, tools, and resources. The State Initiatives Team is charged with ensuring all program requirements for each grant are met throughout the program year, including but not limited to: the development of new resources; enhancement of existing resources; marketing of resources to the various stakeholders across the state; collaboration and communication with all stakeholders; and collection and analysis of usage and performance data. Additionally, in a long-standing partnership with the Texas Library and Archives Commission, our team also supports the training and implementation of the TexQuest digital resources and tools. These online resources are utilized by students, teachers, administrators, and parents across the state.
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4. Minutes of the October 28, 2020 Meeting
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5. Commitment of Fund Balance
Description:
The assessment of the Center’s facilities and equipment needs has resulted in the need for revisions to the commitments of fund balance and the addition of certain assignments of fund balance. The current balance of commitments as of September 1, 2020 would have totaled $9,977,707 with $80,129 of non-spendable fund balance. The revised total of commitments will be $13,231,763. In addition, there will be $63,864 of non-spendable fund balance. These increases and decreases represent changes in previously committed amounts. The total amounts to be committed are attached.
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6. 2019-2020 Audit Report
Description:
Armstrong, Vaughan & Associates, P.C., Certified Public Accountants, and independent auditors for the Board of Directors, have submitted their Report on the Examination of Financial Statements, fiscal year ending August 31, 2020.
Chapter 44, Subchapter A, Section 44.008, Texas Education Code states that a copy of the annual audit report, approved by the Board, shall be filed by the Center with the Texas Education Agency within 150 days of the close of the fiscal year for which the audit was made. The full report is included as an extra item. |
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7. Amendments to the 2020-2021 Official Budget
Description:
Listed on the attachment to this agenda item are amendments to the 2020 - 2021 ESC-20 budget. Approval of the Board of Directors is requested.
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8. Addition to the Special Revenue Fund
Description:
Attached are the additions to the special evenue fund. Approval of the Board of Directors is requested.
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9. Contracts Over $25,000
Description:
Attached is a list of contracts over $25,000.
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10. Personnel - New Employees (Professional Staff)
Description:
Attached is the list of new professional staff hired since the October meeting of the Board of Directors.
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11. Proposals
Description:
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12. Interlocal Agreements
Description:
Attached is a list of Interlocal Agreements.
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13. Head Start Self-Assessment Action Plan for 2020-2021
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14. 2021 Board Election
Description:
On May 31, 2021, the present terms of three ESC-20 Board members,
Mrs. Leticia Bresnahan, Mrs. Kay Franklin, and Mr. Thomas Smith will expire. Board members of education service centers are to be elected by members of school district boards of trustees within the region and newly elected Board members’ terms of office will begin on June 1, 2021. A timeline for the 2021 Board Election is attached.
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15. For Information Only
Description:
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15.A. Head Start Policy Council Report
Description:
Ms. Carol Morgan, ESC-20 Head Start Services Component Director, will provide reports on the most recent Head Start Policy Council meetings.
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15.B. Personnel - Separations (Professional Staff)
Description:
Attached is a list of professional staff who have separated from ESC-20 since the August meeting of the Board of Directors.
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15.C. Expenditures in Excess of $25,000
Description:
Attached is a list of checks written in excess of $25,000 during the period of 10/14/2020 through 11/18/2020.
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15.D. Investment Report
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15.E. Accounts Receivable
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15.F. Executive Director's Report
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16. Adjournment
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