January 7, 2026 at 6:00 PM - C.O.O.R. ISD Board of Education Meeting

1. Call to order & Roll Call by Shawn Petri, Superintendent
- School Board Appreciation Month

2. Opening Ceremonies
- Pledge of Allegiance 
- Mission Statement: To deliver expert services, impactful programs, and responsive leadership to our schools and communities

3. Organization of the Board

3.A. Election of Board President
Nomination(s):
The COOR Intermediate School District Board of Education elects __________ as President for this year until the Organizational meeting next January.

3.B. Election of Board Vice President
Nomination(s):
The COOR Intermediate School District Board of Education elects __________ as Vice President for this year until the organizational meeting next January.

3.C. Election of Board Secretary
Nomination(s):
The COOR Intermediate School District Board of Education elects __________ as Secretary for this year until the organizational meeting next January.

3.D. Election of Treasurer
Nomination(s):
The COOR Intermediate School District Board of Education elects __________ as Treasurer for this year until the organizational meeting next January.

3.E. Committee Member Selection (or adjust committees)
-Finance Committee (Reporting, Budgets, Grants, etc.)
-Buildings and Grounds Committee (including Equipment)
-Legislative/Strategic Planning Committee (Quarterly Goal Review)
-Policy Committee (new Administrative Guidelines)
-Personnel Committee (Wages, Contract Negotiation, etc.) 
-Evaluation of the Superintendent- Committee of the Whole
-CTE Steering Committee

The previous committee list is attached for your reference.

4. Adopt the Agenda

5. Department Updates
-Career & Technical Education Department 
-Early Childhood Department 
-Instructional Services Department 
-Special Education Department 
-R.O.O.C., Inc. 
-K12 ETA (Educational Technology Association)

6. Public Participation
- Any person attending the meeting may raise his/her hand during this session of the meeting. Individuals may speak for a maximum of 5 minutes. Groups may speak for a maximum of 15 minutes.

7. Consent Agenda
(A single member's request shall cause an item on the Consent Agenda to be relocated as an Action Item, eligible for discussion and vote that evening.)

7.A. Approve minutes of previous meeting on Dec 10, 2025

7.B. Approval of Bills for December 2025 in the amount of $1,531,961.50

7.C. Approve Revenue & Expenditure Reports and MILAF statement for December 2025
 

7.D. Establish Board Per Diem for 2026
That a per diem allowance of $30.00 shall be granted to board members for attendance at board meetings, committee meetings, and those activities identified by board policy, or authorized duty, if the duty is authorized in advance by resolution of the board. The board president or designee will be allowed compensation equal to one regular meeting for meeting once per month with the superintendent to prepare an agenda for the regular meeting. (see Policy 2306)
 

7.E. Call Regular Meetings - Meeting dates to be posted for 2025: (second Wednesdays of each month except January):
February 11, 2026
March 11, 2026
April 8, 2026
May 13, 2026 
June 10, 2026
June 24, 2026 Special Meeting- Budgets
July 8, 2026
Aug 12, 2026
Sept 9, 2026
Oct 7, 2026
Nov 11, 2026
Dec 9, 2026
Jan 13, 2027 
 

7.F. Designate Recording Secretary and delegate Posting of Public Notices
Appoint Rebecca Socia, Administrative Assistant to the Superintendent, as Recording Secretary for the COOR Board of Education to be reimbursed for mileage at the current Board-approved rate, and per diem of $65.00 per meeting. A paid alternate would fill in when she is not available. 

7.G. Approve an increase in mileage rate from $0.70 per mile to  $0.725 per mile match the IRS rate as of Jan 1, 2026

7.H. Appoint Designee for Posting of Public Notices
To appoint the Superintendent’s Secretary as designee responsible for implementing the public notice requirements of the Open Meetings Act.

7.I. Approve COOR ISD's Title IX positions:
Coordinator: Alexis Wilson, Human Resources. 
Investigators: Melisa Akers, Director of Special Education;
Shawn Petri, Superintendent; Katie Keith, Director of Early Childhood; Dr. Katie Harris, Director of Instructional Services; Mike Evans, Director of Career & Technical Education; Somer Quinlan, Director of ROOC, Inc; Joseph Moore, Principal; Nicole Grace, Special Ed Compliance Monitor.
 

7.J. Authorize Michael Evans as signatory for the following agreements:
- Carl D. Perkins Application with the Michigan Department of Education-Office of Career & Technical Education (MDE-OCTE)
- All Fiscal Reports with OCTE in the Career and Technical Education Information System (CTEIS) 
 

7.K. To  designate  J.P.  MORGAN  CHASE and Michigan Liquid Asset Fund   as the  depositories  for  the C.O.O.R.  Intermediate School  District for the   following accounts; authorizing the administration to select the institution that is in the best interest of the school district; authorizing the Superintendent or his designee(s) to make transfers between business checking account(s) and/or high yield savings account(s); authorizing transfers to be made  by telephone, fax and/or other electronic means:

-Business Checking Accounts: General Fund, COOR Payroll, and ROOC Payroll.
-High Yield Savings Accounts: General Fund and ROOC Investment Fund.
-MILAT Cash Management Account

7.L. Signing of Checks
That COOR and R.O.O.C., Inc. payroll business checking accounts require only one signature; Shawn Petri, Board President, or Board Treasurer are hereby authorized to sign all checks. The General Fund business checking account requires only one signature.
 

7.M. Approve Annual Updates to Board Policies
Thrun Law Firm will update the Policy Manual, Handbooks, Administrative Guidelines, and Forms annually and on an “as needed” basis. The annual update fee may be less than $2,500 for retainer clients if few or no updates are necessary in a given school year. Update fees are subject to automatic annual renewal and are invoiced.

7.N. Extend Retainer Agreements
To extend the retainer agreement for $2,500 and authorize the use of Thrun Law Firm, P.C. This is the same price since  2023. 
To extend the retainer agreement for $799 and authorize the use of Clark Hill PLC for Special Education, 054, or ADA legal matters for the school year.

7.O. Approve Board Member Attendance at Conferences

That approval shall be given for any member of the Board of Education to attend the Governor’s Education Summit, NSBA’s Advocacy Institute, Northern Michigan School Legislative Association, as well as any conferences, training or meetings offered by the Michigan Association of School Boards, held in Michigan, for this year.
Approval includes associated expenses for travel, lodging, food and conference fees. Specific dollar amounts for costs of registration, lodging, travel, and meals must be also subsequently be approved by the board’s designee, the Superintendent.
 

7.P. Approve the Superintendent's Attendance at Conferences
That approval shall be given to the Superintendent to attend meetings and conferences in Michigan for the following organizations this year:
Central and Western Michigan Association of Intermediate Administrators (CWMAIA), Northern Michigan State Legislative Assocation (NMSLA), Michigan Association of School Boards (MASB), Michigan Association of Superintendents & Administrators (MASA), the Michigan Association of Intermediate School Administrators (MAISA), or the Michigan Negotiator's Association (MNA).  Approval includes associated expenses for travel, lodging, food, and conference fees. 

7.Q. Verify Current Newspapers of Record for C.O.O.R. ISD shall be: 

• Crawford County Avalanche
• Oscoda County Herald
• Ogemaw County Herald
• Houghton Lake Resorter

7.R. Approve Professional Dues / Memberships
To approve payment of dues to the linked list of professional organizations for the year, totaling about $28,732. (Some organizations utilize the calendar year and some utilize the fiscal year.)
 

7.S. Approve closing the C.O.O.R. ISD central office to the public, allowing staff to attend the following four events: All-staff Professional Development Day in August, COOR Educational Center Graduation, the Friday before Labor Day, Christmas Eve, New Year's Day, and the days between Christmas Eve and New Year's Day.    
 

7.T. Approve renewal of the football field lease with the Roscommon Youth Football League from 2026 to 2030

8. Action Items- None

9. Information Items
-Social Media Report for December and 2025 report - reach of 10,277
- Dean Transportation is hiring bus attendants.

-Alternative Educational Academy of Ogemaw County Board Meetings:
--Nov 10, 2025 minutes
--Dec 15, 2025 agenda & minutes
-- Jan 5, 2026 agenda
-- 2025-26 amended budget

10. Superintendent's Report
- Board Member Appreciation Month
- 31aa
- School Budget
- Critical Response Group maps
- Set date for evaluation

11. Communications - None

12. Adjournment
Time: