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January 20, 2021 at 6:00 PM - C.O.O.R. Intermediate School District Board of Education Meeting

Agenda
1. Call to order - Superintendent
Agenda Item Type:  Action Item
2. Welcome newly elected board member, Lyn Sperry
Congratulations on re-election, Ian Faulkner
Agenda Item Type:  Action Item
3. Opening Ceremonies
- Pledge of Allegiance 
- Mission Statement
C.O.O.R. ISD provides programs and services with our partners to support the current and emerging teaching and learning needs of our schools and communities.
Agenda Item Type:  Action Item
4. Roll Call
Agenda Item Type:  Procedural Item

5. Adopt the Agenda

Agenda Item Type:  Action Item
6. Organization of the Board
Agenda Item Type:  Procedural Item
6.A. Election of President
Nomination(s):

 
Agenda Item Type:  Action Item
6.B. Election of Vice President
Nomination(s):
 
Agenda Item Type:  Action Item
6.C. Election of Board Secretary
Nomination(s):
 
Agenda Item Type:  Action Item
6.D. Election of Treasurer
Nomination(s):
 
Agenda Item Type:  Action Item
6.E. Committee Member Selection
-Finance Committee (Reporting, Budgets, Grants, etc.)
-Buildings and Grounds Committee (including Equipment)
-Legislative/Strategic Planning Committee (Quarterly Goal Review)
-Policy Committee (new Administrative Guidelines)
-Personnel Committee (Wages, Contract Negotiation, etc.) 
-Evaluation of the Superintendent- Committee of the Whole
Agenda Item Type:  Procedural Item

7. Department Updates
-Career & Technical Education Department 
-Early Childhood Department 
-Instructional Services Department 
-Special Education Department 
-R.O.O.C., Inc. 
-Public Relations 

Agenda Item Type:  Action Item

8. Public Participation - on the Extended Learning Plan or other general topics.

The public may submit comments by 5:30 PM: bit.ly/COORpublic-comment 
The public may call 989-275-9575 and leave a voicemail by 5:30 PM, OR
The public may raise his/her hand from the zoom meeting.

Agenda Item Type:  Action Item

9. Consent Agenda

Agenda Item Type:  Action Item
9.A. Approve minutes of Dec 9, 2020 Regular Meeting
Agenda Item Type:  Action Item
9.B. Approve minutes of Jan 5, 2021 work session
Agenda Item Type:  Action Item
9.C. Approval of Bills for December 2020 totaling $687,779.76
Agenda Item Type:  Action Item
9.D. Approve Revenue & Expenditure Reports for December 2020
Agenda Item Type:  Action Item
9.E. Call Regular Meetings
Meeting dates to be posted for 2021:
February 10, 2021
March 10, 2021 
April 14, 2021
May 12, 2021
June 9, 2021 
July 14, 2021
Aug 11, 2021 
Sept 8, 2021 
Oct 13, 2021
Nov 10, 2021 
Dec 8, 2021 
Jan 12, 2022
Agenda Item Type:  Action Item
9.F. Appoint Designee for Posting of Public Notices
To appoint the Superintendent’s Secretary as designee responsible for implementing the public notice requirements of the Open Meetings Act.
Agenda Item Type:  Action Item
9.G. Designate Recording Secretary
Appoint Rebecca Socia as Recording Secretary for the COOR Board of Education to be reimbursed for mileage at the current Board-approved rate, and per diem of $65.00 per meeting for the period of January 13, 2021 through January 12, 2022. 
 
Agenda Item Type:  Action Item
9.H. Authorize Daniel Beltz as signatory for the following agreements:
- Carl D. Perkins Application with the Michigan Department of Education-Office of Career & Technical Education (MDE-OCTE)
- All Fiscal Reports with OCTE in the Career and Technical Education Information System (CTEIS) 
 
Agenda Item Type:  Action Item
9.I. Designate Bank Depositories
To  designate  J.P.  MORGAN  CHASE   as the  depository  for  the C.O.O.R.  Intermediate School  District for the   following accounts; authorizing the administration to select the institution that is in the best interest of the school district; authorizing the Superintendent or his Designee(s) to make transfers between business checking account(s) and/or high yield savings account(s); authorizing transfers to be made  by telephone, fax and/or other electronic means:
Business Checking Accounts
  • General Fund
  • COOR Payroll
  • ROOC Payroll

High Yield Savings Accounts

  • General Fund
  • Special Education Investment
  • ROOC Investment
Agenda Item Type:  Action Item
9.J. Signing of Checks
That COOR and R.O.O.C., Inc. payroll business checking accounts require only one signature; Shawn Petri, Board President, or Treasurer are hereby authorized to sign all  checks. Somer Quinlan is authorized to sign R.O.O.C., Inc. client payroll checks. The General Fund business checking account requires only one signature.
 
Agenda Item Type:  Action Item
9.K. Extend Retainer Agreement
To extend the retainer agreement at a cost of $2,400 and authorize the use of Thrun Law Firm, P.C. There is no increase from 2020.
 
Agenda Item Type:  Action Item
9.L.

Approve Attendance at Conferences

That approval shall be given for any member of the Board of Education to attend the Governor’s Education Summit, NSBA’s Advocacy Institute, Northern Michigan School Legislative Association, as well as any conferences, trainings or meetings offered by the Michigan Association of School Boards, held in Michigan, for 2021. Approval includes associated expenses for travel, lodging, food and conference fees. Specific dollar amounts for costs of registration, lodging, travel, and meals must be also subsequently be approved by the board’s designee, the Superintendent.
 
Agenda Item Type:  Action Item
9.M. Verify Current Newspapers of Record for C.O.O.R. ISD shall be: 
  • Crawford County Avalanche
  • Oscoda County Herald
  • Ogemaw County Herald
  • Houghton Lake Resorter
Agenda Item Type:  Action Item
9.N. Approve Professional Dues / Memberships
To approve payment of dues to the attached list of professional organizations for the 2021 calendar year. 
 
Agenda Item Type:  Action Item
9.O. Approve closing the C.O.O.R. ISD central office to the public, allowing staff to attend the following three events: COOR Eduational Center graduation, Career Tech commencement, and the CEC holiday party in December.    
 
Agenda Item Type:  Action Item

10. Action Items

Agenda Item Type:  Action Item
10.A. Establish Board Per Diem for 2021
That a per diem allowance of $30.00 shall be granted to board members for attendance at board meetings, committee meetings, and those activities identified by board policy, or authorized duty, if the duty is authorized in advance by resolution of the board. The board president or designee will be allowed compensation equal to one regular meeting for meeting once per month with the superintendent to prepare an agenda for the regular meeting. (see Policy 2306)
 
Agenda Item Type:  Action Item
10.B. Re-confirm the Extended Continuation of Learning Plan for COOR ISD with attendance data for December.
Agenda Item Type:  Action Item
Attachments: (1)
10.C. Amend the 2020-21 General Fund Budget 
Agenda Item Type:  Action Item
10.D. Amend the 2020-21 R.O.O.C., Inc. Budget
Agenda Item Type:  Action Item
10.E. Approve extension of paid leave through the Families First Coronavirus Response Act for confirmed cases of COVID-19 through March 31, 2021
Agenda Item Type:  Action Item
10.F. Ratify the hiring of Timothy Decker, Facilities and Grounds Support Staff
Agenda Item Type:  Action Item
10.G. Approve the hiring of Amber Kuhn, Early On Home Visitor through September 30, 2021 at $18.00 per hour for up to 1131 hours.
Agenda Item Type:  Action Item
10.H. Approve Soccer Facility Lease to the Roscommon North Youth Soccer Association of Roscommon through January 13, 2026.
Agenda Item Type:  Action Item
10.I. Approve agreement with MAISA to change Annmarie Spear's duties as Educator on Loan to serve teachers across the state through at least June 2022
Agenda Item Type:  Action Item

11. Information Items
-2021 IRS mileage rate is now $0.56/mile

- Annual Conflict of Interest forms will need to be completed by Jan 22nd.

Agenda Item Type:  Action Item
12. Superintendent's Report
- NEW Guidelines for Safely Operating Schools as of Jan 8th
-Back to School - Governor- March 1
- ORS 3% payment
Agenda Item Type:  Action Item

13. Communications
School Board Recognition Cards of Appreciation

Agenda Item Type:  Action Item
14. Public Participation- continued
Agenda Item Type:  Action Item
15. Adjournment
Agenda Item Type:  Action Item
16. Roll Call
Agenda Item Type:  Action Item
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