September 22, 2026 at 6:00 PM - Regular Meeting

Description:  Executive Committee — report by Barrett — Chair, Fortunato, Carlisle, Hughes
AC Foundation — report by Fortunato, Woodburn
Amarillo Museum of Art (AMoA) - report by Fortunato
Panhandle PBS - report by Thomas, Woodburn
Tax Increment Reinvestment Zone 1 (TIRZ 1) — report by Woodburn
Tax Increment Reinvestment Zone 2 (TIRZ 2) — report by Skinner
Tax Increment Reinvestment Zone 3 (TIRZ 3) — report by Proffer
Standing Policies & Procedures Committee — report by Carlisle — Chair, Fortunato, Hughes, Turner
Finance Committee (AC Investment, Potential Lease & Sales Opportunities) — report by Mize - Chair, Barrett, Fortunato, Proffer
Legislative Affairs Committee - report by Hughes-Chair, Carlisle, Thomas, Woodburn
Community College Association of Texas Trustees (CCATT) — report by Thomas
Nominating Committee — report by Woodburn—Chair, Fortunato, Proffer, Thomas
Hereford Campus & Moore County Campus Reports — Pesina, Turner
 

Description:  This item is placed on the agenda so that the College President may provide updates on recent presidential activities, community engagements, and other newsworthy items.

This item is for discussion only. No action is required.
 

Description:  Minutes of the regular meeting of August 25, 2026, have been provided to the Regents.

After discussion, the Board may wish to approve these minutes.

Description:  A.  APPOINTMENTS
The Faculty appointments for approval by the Board are attached at pages 7-8.

B.  BUDGET AMENDMENTS
The Budget Amendments for approval by the Board are attached at page 9.

C.  ITEMS OVER $50,000 - $99,999 AND RENEWALS

ANNUAL RENEWAL TO PAY D&H DISTRIBUTION FOR BOOKSTORE
Subject: Consideration and approval of funds to pay for electronics through D&H Distributing for fiscal year 2026 through 2027.
Proposed Action: Approve annual funds to pay for electronics through D&H Distributing
Vendor: D&H Distributing
Funding Source: Bookstore Purchasing Funds
Amount: $500,000

ANNUAL CONTRIBUTION FOR COVERAGE FOR PROPERTY INSURANCE
Subject: Consideration of annual contribution for coverage for equipment floater and property insurance for the college for the policy term 9/1/26 to 8/31/2027.
Proposed Action: Approve the purchase of the annual property and equipment floater insurance premium.
Vendor: Fairly Group
Funding Source: Property Insurance & Liability Insurance Funds
Amount: $1,500,000.00

ANNUAL CONTRIBUTION FOR COVERAGE FOR WORKERS' COMPENSATION INSURANCE
Subject: Consideration of annual contribution for coverage for workers' compensation insurance for the college for the policy term 9/1/26 to 8/31/2027.
Proposed Action: Approve the purchase of the annual workers' compensation premium.
Vendor: Deep East Texas Self Insurance Fund
Funding Source: Fringe Benefits - Workers' Comp Funds
Amount: $204,854.33

ANNUAL CONTRIBUTION FOR COVERAGE FOR LIABILITY INSURANCE
Subject: Consideration of annual contribution for coverage for liability insurance for the college for the policy term 9/1/26 to 8/31/2027.
Proposed Action: Approve the purchase of the annual liability insurance.
Vendor: Texas Political Subdivisions
Funding Source: Property Insurance and Liability Insurance Funds
Amount: $280,000.00

ANNUAL RENEWAL OF MAINTENANCE AND SUPPORT OF BLACKBAUD SOFTWARE COVERAGE
Subject: Consideration of annual renewal for maintenance and support of Blackbaud software coverage from 9/30/2026 through 9/29/2027. This is an annual renewal for a system already embedded in college operations. This is the most cost-effective option, avoiding higher costs and disruption in association with replacement.
Proposed Action: Approve the annual renewal of maintenance and support for Blackbuad software.
Vendor: Blackbaud, Inc.
Funding Source: Technology Replacement Equipment Contingency Fund
Amount: $66,237.11

QUARTERLY TAX LEVY PAYMENT
Subject: Consideration of the quarterly tax levy payments
Proposed Action: Approve the overall quarterly tax levy payments
Vendor: Potter-Randall Appraisal District
Funding Source: Tax Appraisal/Collection Expense for Property Tax Fund
Amount: $505,000.00

PAYMENT FOR ARCHITECTURAL AND ENGINEERING SERVICES
Subject: Consideration of payment for architectural and engineering services for A-7 Ware Student Commons Renovation of 4^th Floor bond project.
Proposed Action: Approve the payment for architectural and engineering services for the A-7 Ware Student Commons Renovation of 4^th Floor bond project.
Vendor: Sims + Architects
Funding Source: Alterations and Improvements Ware Project
Amount: $76,061.82

ANNUAL RENEWAL TO PAY AMA TECHTEL INTERNET FOR ALL CAMPUSES
Subject: Consideration of annual renewal for funds to pay monthly AMA TechTel invoices on account #3369 for internet for all campuses from 9/1/2026 through 8/31/2027. This is an annual renewal of funds to pay for monthly network invoices. Renewal is the most cost-effective option, avoiding the higher costs and disruption associated with replacement.
Proposed Action: Approve the overall annual purchase amount for monthly invoices.
Vendor: AMA TechTel
Funding Source: Information Technology Services department funds
Amount: $82,000.00

ANNUAL RENEWAL TO PAY AT&T FOR SMART TRUNK PRI NETWORK ON DEMAND
Subject: Consideration of annual renewal for funds to pay monthly invoices on Account # 831-000-6433 259 Smart Trunk PRI Network on Demand that will begin 9/1/2026 and continue through 8/31/2027. This is an annual renewal of funds to pay monthly invoices. Renewal is the most cost-effective option, avoiding the higher costs and disruption associated with replacement.
Proposed Action: Approve the overall annual purchase amount for monthly network invoices.
Vendor: AT&T
Funding Sources: Information Technology Services department funds
Amount: $160,000.00

ANNUAL RENEWAL TO PAY TASCOSA OFFICE MACHINES FOR LEASING AND PRINTING OF CANON PRINTING AND COPY MACHINES
Subject: Consideration of annual renewal for funds to pay Tascosa Office Machines for monthly invoices as part of contract for leasing and printing on Canon copy machines across all Amarillo College Campuses that will begin 9/1/2026 and continue through 8/31/2027. This is an annual renewal of funds to pay monthly leasing and printing fees. Renewal is the most cost-effective option, avoiding the higher costs and disruption associated with replacement.
Proposed Action: Approve the overall annual amount for monthly invoices.
Vendor: Tascosa Office Machines
Funding Source: Canon Copiers: Lease/Rent Equipment fund
Amount: $252,000.00

PURCHASE OF PLANK AND CARPET INSTALLATION AT EAST CAMPUS FOR THE 2026-2027 BUDGET YEAR
Subject: Consider the purchase of various plank and carpet installation at East Campus Housing for the 2026-2027 budget year.
Proposed Action: Approve the purchase of plank and carpet installation.
Vendor: Custom Casey Carpet One Floor and Home
Funding Source: East Family Housing Fund
Amount: $70,000.00

PURCHASE OF MONTHLY TOWER RENT FOR KACV FM 90 AND PANHANDLE PBS FOR BUDGET YEAR 2026-2027
Subject: Consider the purchase of monthly tower rent for KACV FM 90 and Panhandle PBS for 2026-2027 budget year.
Proposed Action: Approve the purchase of monthly tower rent.
Vendor: American Tower Corporation
Funding Source: KACV FM Tower Rent Fund
Amount: $69,773.85

RENEWAL OF PURCHASE FOR VARIOUS FOOD AND SUPPLIES FOR THE 2026-2027 BUDGET YEAR 
Subject: Consider the purchase of various food and supplies for the 2026-2027 budget year.
Proposed Action: Approve the purchase of various food and supplies.
Vendor: Affiliated Foods
Funding Source: AC Café Perishable Food Resale Fund, Bookstore Fund, Book Inventory Fund
Amount: $100,000

ANNUAL CONTRIBUTION TO PBS
Subject: Consideration and approval of funds to pay for the estimated 35% of dues for PBS for FY 26-27
Proposed Action : Approve the annual funds to pay the annual dues.
Vendor: Public Broadcasting Services
Funding Sources: Harrington DTV Bequest Funds
Amount: $119,326.00

After discussion, the Board may wish to approve the Consent Agenda.

Description:  This item is placed on the agenda in order for the Board to hear a report on the Health Science Simulation Center, as well as receive a tour of the immersion lab.

This item is for discussion only, no action will be taken.

Description:  This item is placed on the agenda so that the board may review the financial statements for July 31, 2026, as well as the Monthly Financial Report, which are attached.

After discussion, the Board may wish to approve the Financial Reports.

Description:  The Board of Regents will be presented the Quarterly Investment Report for the period of June 1, 2026, through August 31, 2026. A copy of the report will be provided to the Regents. 

After discussion, the Board may wish to approve the Quarterly Investment Report.

Description:  Per Texas Higher Education Coordinating Board, affirmation of Amarillo College's public notification of nondiscrimination is required. It is available on Amarillo College's website in both English and Spanish.

Amarillo College's notice of nondiscrimination states, "Amarillo College does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities."

After discussion, the Board may wish to affirm the Non-Discrimination statement. 

Description:  This item is placed on the agenda in order for the Board of Regents to consider approval of a Master Interlocal agreement for Instructional Services with attached Dual Credit Agreement. The agreement is attached. 

After discussion, the Board may wish to approve the Master Interlocal Instructional Services Agreement and Dual Credit Agreement. 

Description:  Original IFB #1431 GatesAir VAXTE-8 bid for $150,468.57, approved by Board of Regents at the June 30, 2026, meeting was canceled during audit of project at awarded amount of $150,468.57.
New Advertisement: The Best Value Invitation for bid was publicly advertised in the Amarillo Globe-News on July 19^th 2026, and July 26^th 2026.
Proposal Response: Bid documents were secured by one (1) prospective firm, resulting in the submission of one (1) formal submission.
Recommended Vendor: The highest evaluated vendor is GatesAir, LLC, VAXTE-6.
Total Contract Amount: $120,589.89
Funding Source: Public Broadcasting System Bridge Fund 26-27 for balance of fund with remainder of approximately $78,529 from the Harrington Digital Trust for KACV.

After discussion, the Board may wish to approve the updated amount

Description:  This item is placed on the agenda in order for the Regents to discuss the process of filling a vacancy of the Board due to a resignation.

After discussion, the regents may determine the process and timeline in accordance with the law and Board of Regents Policy BBC.

Description: 
NOTE: The Board of Regents will have dinner at 5:15 p.m. in the Health Care Simulation Center, Room 600. The regular meeting will start at 6:00 p.m., in the same room.