April 28, 2026 at 6:00 PM - Regular Meeting

Description:  Executive Committee - report by Barrett-Chair, Fortunato, Carlisle, Pesina
AC Foundation - report by Fortunato, Mize
Amarillo Museum of Art (AMoA) - report by Fortunato
Panhandle PBS - report by Thomas, Woodburn
Tax Increment Reinvestment Zone (TIRZ) - report by Woodburn
Tax Increment Reinvestment Zone 2 (TIRZ 2) - report by Skinner
Tax Increment Reinvestment Zone 3 (TIRZ 3) - report by Proffer
Standing Policies & Procedures Committee - report by Carlisle-Chair, Fortunato, Hughes, Turner
Finance Committee (AC Investment, Potential Lease & Sales Opportunities) - report by Mize-Chair, Barrett, Fortunato, Proffer
Legislative Affairs Committee - report by Hughes-Chair, Carlisle, Thomas, Woodburn
Community College Association of Texas Trustees (CCATT) - report by Thomas
Nominating Committee - report by Woodburn-Chair, Fortunato, Proffer, Thomas
 

Description:  This item is placed on the agenda so that the College President may provide updates on recent presidential activities, community engagements, and other newsworthy items.

This item is for discussion only. No action is required.
 

Description:  This item is placed on the agenda so that the Presidential Scholars may present a report on their recent travels to Portugal and Spain.

This item is for information only, no action will be taken.
 

Description:  This item is placed on the agenda so that there may be a report on how the grants department turns millions in grant funding into a strategic engine for student success, institutional sustainability, and a stronger Texas Panhandle workforce.

This item is for information only; no action will be taken.
 

Description:  Minutes of the regular board meeting on March 24, 2026, have been provided to the Regents.

After discussion, the Board of Regents may wish to approve these minutes.
 

Description:  A.  APPOINTMENTS
The Faculty appointments for approval by the Board are attached at page 

B.  BUDGET AMENDMENTS
The Budget Amendments for approval by the Board are attached at page 

After discussion, the Board may wish to approve the Consent Agenda.

C.  ITEM'S OVER $50,000
HSI Workplace Compliance Renewal
The college is requesting approval for HSI Workplace Compliance software bundle for 1200 users in the amount of $69,534.68. This is an annual renewal for a system already embedded in college operations. Renewal is the most cost-effective option, avoiding higher costs and disruption associated with replacement.

Funding will be provided from the IT Infrastructure budget.

Ellucian Software Maintenance Renewal
The college is requesting approval for the annual maintenance and renewal of support for the Payment Gateway with EMV Client Subscription in the amount of $ 55,268.00. Renewal is the most cost-effective option, avoiding the higher costs and disruption associated with replacement.

Funding will be provided from the IT Infrastructure budget.

Journey Education Marketing Renewal
The college is requesting approval for Adobe Creative Cloud Enterprise Platforms for Multi-Lingual Subscription Renewal for Higher Education shared device license lab and classroom level 4 in the amount of $ 50,018.95. Renewal is the most cost-effective option, avoiding higher costs and disruption associated with replacement. Renewal is the most cost-effective option, avoiding higher costs and disruption associated with replacement.

Funding will be provided from the IT Infrastructure budget.

Watermark Insights, LLC Renewal
The college is requesting approval of annual renewal maintenance and support for Watermark Student Success and Engagement Enterprise License in the amount of $87,118.16. Renewal is the most cost-effective option, avoiding higher costs and disruption associated with replacement.

Funding will be provided from the QEP Maintenance Contracts budget.

Lifecycle Replacement of IT Hardware
The IT Department is requesting approval for the purchase of lifecycle replacement DC switches and Wireless Controllers to be installed at WSC SLCC 201 Networking Services. The quote received is from Insight Public Sector in the amount of $218,307.35 and will be purchased utilizing the DIR-CP0-5347 cooperative contract.

Funding will be provided from the TREC budget.

Cisco Firewall Maintenance Renewal
The college is requesting approval for the maintenance and renewal from 3/18/2026 through 6/24/2027 for Firewall Maintenance and support for Cisco Ironports in the amount of $148,262.45 to Insight Public Sector. This is an annual renewal for licenses on existing hardware embedded in college operations. Renewal is the most cost-effective option, avoiding the higher costs and disruption associated with replacement.

Funding will be provided from the TREC fund.

Duo Authentication Maintenance Renewal
The college is requesting approval for the annual maintenance and renewal for support from 7/30/2026 through 7/29/2027 for a Duo Authentication subscription in the amount of $61,420.78 to Insight Public Sector. Renewal is the most cost-effective option, avoiding the higher costs and disruption associated with replacement.

Funding will be provided from the TREC fund.

After discussion, the Board of Regents may wish to approve the Consent Agenda.

 

Description:  This item is placed on the agenda so the regents may discuss potential publication of check register information online.

After discussion, the Board of Regents may consider and take action to approve a plan to proceed with this initiative.
 

Description:  This item is placed on the agenda so that the board may review the financial statements for February 28, 2026, as well as the monthly financial report. A copy of the financial statements and the monthly financial report has been provided to the Regents.

After discussion, the Board may wish to accept the financial reports.
 

Description:  IFB No. 14248, best value invitation for bid for food delivery and related services for AC’s Badger Central Bookstore and Café, Hagy Childcare Center & Lab School, was advertised in the Amarillo Globe News on February 22, 2026 and March 1, 2026.  Bid Documents were obtained by (1) one company. A tabulation of the proposal received is attached.

Approval of the award being granted to Affiliated Foods for $200,000 for a (1) one year contract with the option to renew for (4) four additional (1) one year renewal periods is requested.

After discussion, the Board of Regents may wish to approve IFB No. 1428 - Best Value Invitation for Bid for Food Delivery and Related Services for Amarillo College Badger Central Bookstore and Café, Hagy Childcare Center, & Lab School
 

Description:  IFB No. 14249, best value invitation for bid purchase and installation of KACV-TV television transmitter and related components for Amarillo College, was advertised in the Amarillo Globe News on March 15, 2026 and March 22, 2026.  Bid Documents were obtained by (1) one company. A tabulation of the proposal received is attached.

Approval of the award being granted to GatesAir "as one lot" for $272,969.87.

After discussion, the Board of Regents may wish to approve IFB No. 1429 - Best Value Invitation for Bid for the Purchase and Installation of KACV-TV Television Transmitter and Related Components for Amarillo College
 

Description:  This item is placed on the agenda so the regents may review TASB Community College Services Update 50 arising from changes to federal statues and rules issued by the Texas Higher Education Coordinating Board and other state and federal agencies.  The following Local Amarillo College policies will be revised as recommended by the Texas Association of School Boards (TASB) and approved by the Board Policy Committee in response to Update 50:
BA     Delete     College District Governance
BAA    Add        College District Governance: Board Legal Status
BBE   Replace  Board members:  Authority
BD     Replace  Board Meetings
BGC  Replace   Administrative Organization:  Councils and Faculty Senates
CDB   Replace  Accounting:  Inventories
CL      Add        Facilities Planning
CM    Replace  Facilities Construction
CS     Replace  Information Security
DC     Replace  Employment Practices
DGBA Replace Personnel-Management Relations: Employee Grievances
DGC  Replace  Employee Rights and Privileges:  Employee Expression and Use of College Facilities
DH    Replace   Employee Standards of Conduct
DHB  Replace   Employee Standards of Conduct:  Child Abuse and Neglect Reporting
DJA    Add         Assignment, Work Load, and Schedules: Telework
DM    Replace  Termination of Employment
EFB   Replace  Curriculum Design:  Degrees and Certificates
EGA  Replace   Academic Achievement:  Grading and Credit
FB     Replace   Admissions
FC     Replace  Registration and Attendance
FLA    Replace  Student Rights and Responsibilities: Student Expression and Use of College Facilities
FLB    Replace  Student Rights and Responsibilities: Student Conduct
FLBE  Replace Student Conduct: Alcohol and Drug Use
FLD    Replace Student Rights and Responsibilities: Student Complaints
GD     Replace Community Expression and Use of College Facilities

After discussion, the Board of Regents may wish to approve and adopt the updates to the Board of Regents Policy Manual as described in the materials attached.
 

Description: 
There will be a closed meeting in order that the Board of Regents may consult with the college attorney to:

1. Seek his advice on a confidential legal matter pursuant to Section 551.071 of the Texas Government Code, and
2. Deliberate the deployment, or specific occasions for implementation of security personnel pursuant to Secction 551.076 of the Texas Government Code.

No final decision, action or decision will be taken in this session.
 

Description: 
NOTE: The Board of Regents will have dinner at 5:15 p.m. in the College Union Building, 2nd Floor, Room 208. The regular meeting will start at 6:00 p.m. in the Palo Duro Room.

If during the course of the meeting, any discussion of any item on the agenda or any other permitted matter(s) should be held in closed meeting, the Board will convene in such closed meeting in accordance with the applicable section of the Texas Government Code, Title 5, Chapter 551 et seq.