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September 21, 2020 at 5:30 PM - Regular Meeting

Agenda
1. Call to Order, Pledge of Allegiance and Invocation
2. Public Comments, Presentations and Reports
2.A. Public comments/audience participation
Description:  Core Value 4
2.B. Report and Public Hearing on the 2020 State Accountability ratings
Description:  Core Value 1
2.C. Public Hearing on the Financial Integrity Rating System of Texas Annual Management Report for 2020
Description:  Core Value 2
2.D. Superintendent's Report
Description:  Core Values 1, 2, 3, 4
2.D.1. Presentation regarding the new Crossroads program for credit recovery
2.D.2. Update regarding COVID-19 response and the return to school
3. Action Items for Consideration
3.A. Consent Agenda Items
3.A.1. Acceptance of gifts to the District
Description:  Core Values 2, 4
3.A.2. Approval of Board meeting minutes
3.A.2.a. August 5, 2020, Special Meeting
3.A.2.b. August 5, 2020 Training Meeting
3.A.2.c. August 17, 2020 Regular Meeting
3.A.3. Approval of District budgeted purchases
Description:  Core Values 1, 2
3.A.3.a. Eduphoria software annual renewal
3.A.4. Designation of secondary approver for Texas Education Agency login accounts
Description:  Core Value 1
3.A.5. Approval of a list of architects and engineers as professional service providers for the District (RFQ #1445)
Description:  Core Value 2
3.B. Regular Action Items
3.B.1. Consider approval of Amendment #1 to the 2020-2021 school district budget
Description:  Core Value 2
3.B.2. Consider adopting an Order for the 2020 Tax Rate
Description:  Core Values 2, 4
3.B.3. Consider approving an Asynchronous Learning Plan for the District
Description:  Core Values 1, 3, 4
3.B.4. Consider adopting resolutions granting extracurricular status to Potter and Randall County 4-H organizations
Description:  Core Value 1
3.B.5. Consider approving adjunct staff member status for Potter and Randall county extension agents
Description:  Core Value 1
3.B.6. Consider approving the purchase of synthetic turf, including installation, via an Interlocal Cooperative Purchasing Agreement as the procurement method presenting the "best value" for the High School Baseball and Softball Synthetic Turf Field Project  
Description:  Core Values 1, 2, 4
3.B.7. Consider selecting Shiver Megert & Associates as the most highly qualified architectural firm for the High School Baseball and Softball Synthetic Turf Field Project and authorize the Superintendent to negotiate and execute required agreement(s)
Description:  Core Values 1, 2, 4
3.B.8. Consider selecting Hellas Construction, Inc. via an Interlocal Cooperative Purchasing Agreement for the purchase and installation of synthetic turf fields for the High School Baseball and Softball Synthetic Turf Field Project and authorize the Superintendent to negotiate and execute the required agreement(s)
Description:  Core Values 1, 2, 4
3.B.9. Consider selecting Shiver Megert & Associates as the most highly qualified architectural firm for the Palo Duro High School Security Fence Project, Phase 2, for campus parking lot renovations and authorize the Superintendent to negotiate and execute the required agreement(s)
Description:  Core Values 1, 4
3.B.10. Consider adopting revised local policies in Policy Update 115:
Description:  Core Values 1, 2, 3, and 4
3.B.10.a. BF(LOCAL) Board Policies
3.B.10.b. DED(LOCAL) Compensation and Benefits - Vacations and Holidays
3.B.10.c. DIA(LOCAL) Employee Welfare - Freedom From Discrimination, Harassment, and Retaliation
3.B.10.d. EI(LOCAL) Academic Achievement
3.B.10.e. FB(LOCAL) Equal Educational Opportunity
3.B.10.f. FD(LOCAL) Admissions
3.B.10.g. FEB(LOCAL) Attendance - Attendance Accounting
3.B.10.h. FFG(LOCAL) Student Welfare - Child Abuse and Neglect
3.B.10.i. FFH(LOCAL) Student Welfare - Freedom From Discrimination, Harassment, and Retaliation
3.B.10.j. FNG(LOCAL) Student Rights and Responsibilities - Student and Parent Complaints/Grievances
3.B.10.k. GF(LOCAL) Public Complaints
3.B.11. Consider taking action to call for a public hearing in accordance with Texas Education Code Section 13.051 regarding a petition for detachment and annexation of land
Description:  Core Value 4
4. Information Items
4.A. Monthly financial reports (Budget Status and Comparison Report, Investment Report, Medical Insurance Fund Report, Dental Insurance Fund Report, Workers Compensation Fund Report and Purchase Order Report)
Description:  Core Value 2
4.B. Report regarding incidents of vandalism or damage to District property
Description:  Core Values 2, 4
5. Personnel Items
Description:  Core Value 3
5.A. Information Items:  deliberation regarding resignation, evaluation, discipline, changes of assignment and/or duties of employees, administrators and/or public officer(s)
Action Items: appointment, employment, leave of absence, or dismissal of public officer(s), district employee(s), teacher(s), teacher/coach(es), administrator(s), and/or supervisory staff
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