January 7, 2025 at 7:00 PM - Reorganization Meeting
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A. CALL TO ORDER
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A.1. Deborah Olah
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B. FLAG SALUTE
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C. WELCOME
Welcome to a meeting of the Board of Education of the Township of Holland. Please be advised that this and all meetings of the Board are open to the public and media, consistent with the Open Public Meetings Act (Chapter 231 Laws of 1975); and that advance notice as required therein has been provided. This is a regular meeting of the Board of Education of the Township of Holland at which formal action may be taken. The public will have an opportunity to be heard as indicated on the Agenda, at points in the meeting provided for the public to address the Board. |
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D. ELECTION RESULTS ANNOUNCED
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D.1. The results of the November 2024 Election, held on November 5, 2024 as reported by the Board Secretary are: Election of Board Members: Members to the Holland Township Board of Education for:
(3) 3-Year Terms, January 2025 to December 2027
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E. CORRESPONDENCE
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E.1. Letter of Interest for BOE Vacancy
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F. OATH OF OFFICE
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F.1. Members to the Holland Township Board of Education for:
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G. ROLL CALL
Board Members: Terms and Expiration: Curry___December 2027 Davis ___December 2025 Friend___December 2027 Giovannetti___December 2025 Hawrylo___December 2026 Moustakas___December 2026 Vacancy |
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H. ORGANIZATION MEETING
Motion made by , seconded by , to approve the following items: Roll Call Vote: Curry______Davis______Friend_____Giovannetti______Hawrylo_____Moustakas______ |
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H.1. Nominations/Election of Board President
Board Secretary to call for nominations for Board President Motion made by _____, seconded by _____, __________ was nominated for the position of Board President. There being no further nominations for Board President, the nominations were closed on a motion by ________, and a second by ________. Open Roll Call Vote: N.J.S.A. 10:4-14 requires that the public be able to ascertain how each Board Member votes and the Minutes of the meeting must reflect said votes. Roll Call Vote: Curry______Davis______Friend_____Giovannetti______Hawrylo_____Moustakas______ |
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H.2. Nominations for Vice President
Board Secretary relinquishes the chair to newly-elected President ________ to call for nominations for Vice President. Motion made by ______, seconded by _____, _________was nominated for the position of Vice President. There being no further nominations for Vice President, the nominations were closed on a motion by ____, and a second by ______. Open Roll Call Vote: N.J.S.A. 10:4-14 requires that the public be able to ascertain how each Board Member votes and the Minutes of the meeting must reflect said votes. Roll Call Vote: Curry______Davis______Friend_____Giovannetti______Hawrylo_____Moustakas______ |
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H.3. Appointment of Board Representatives:
Motion made by ____, seconded by _____, ______were nominated for the positions of ______________________. Affirmative vote AYES______ NAYES_________ ABSTENTIONS__________ Motion ______ in voice vote Hunterdon County ESC, _______ Alternate HCESC, ________ Hunterdon County School Boards Association, ________ Alternate HCSBA, ________ New Jersey School Boards Association, ________ Alternate NJSBA, ________ HTS PTO Representative, ________ Alternate HTS PTO Alternate, ________ |
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H.4. Designate Official Newspaper
Motion by _____, seconded by _____, upon the recommendation of the Superintendent, the Holland Township Board of Education hereby designates the Hunterdon County Democrat, the Hunterdon Review as the official weekly newspaper for 2025 publication of legal notices and the Star Ledger and the Courier News as alternate daily newspapers for 2025 publication of legal notices.
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H.5. Approve Board of Education Annual Notice of Monthly Meetings
Motion by ____, seconded by _____, upon the recommendation of the Superintendent, the Holland Township Board of Education approves Board of Education annual notice of monthly meetings. RESOLVED that the Holland Township Board of Education, pursuant to Chapter 231, PAL (Open Public Meeting Act) does hereby proclaim the public meetings of the Holland Township Board of Education; FURTHER RESOLVED that notice is hereby given that the Holland Township Board of Education will conduct the annual regular and workshop meetings according to the schedule below. The meetings will convene at 7:00 pm. All meetings will be conducted in Media Center I of the Holland Township School, 714 Milford Warren Glen Road, Milford, NJ, unless posted otherwise; BE IT FURTHER RESOLVED that the purpose of the Regular and Workshop Meetings shall be the normal conduct of business of the Holland Township Board of Education and any other items brought to the Board’s attention by the Board Members, Board Attorney, Superintendent, and Business Administrator/Board Secretary; and BE IT FURTHER RESOLVED that the notices of meetings will be posted in the official publications, main hall of the school and posted on the District website. BE IT FURTHER RESOLVED that the Holland Township Board of Education will meet on the following dates: Regular Monthly Meeting Schedule January 28, 2025 February 18, 2025 March 25, 2025 April 23, 2025 Public Budget Hearing May 27, 2025 June 24, 2025 August 26, 2025 September 23, 2025 October 28, 2025 November 18, 2025 December 16, 2025 January 6, 2026 Annual Reorganization Meeting Work Session Meeting Schedule February 4, 2025 March 18, 2025 April 8, 2025 May 20, 2025 June 17, 2025 August 19, 2025 September 16, 2025 October 14, 2025 November 11, 2025 December 9, 2025 Meetings are open to the public. Official action may be taken. Roll Call Vote: Curry______Davis______Friend_____Giovannetti______Hawrylo_____Moustakas______ |
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H.6. Approve School Funds Investor 2025
Motion by _________, seconded by_________upon the recommendation of the Superintendent, the Holland Township Board of Education designates the School Funds Investor as the Business Administrator pursuant to 17:12B-241 for 2025. |
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H.7. Authorize Bid/Quote Thresholds
Motion by___________, seconded by _____ WHEREAS, Teresa O'Brien, School Business Administrator possesses a Qualified Purchasing Agent (QPA) certificate; WHEREAS, the State Treasurer, in consultation with the Governor and pursuant to N.J.S.A. 52:34-7, and N.J.S.A. 18A:18A-3 (b), has set the bid threshold amount for school districts with a Qualified Purchasing Agent at $44,000, effective July 1, 2020; NOW, THEREFORE BE IT RESOLVED that the Holland Township Board of Education, pursuant to N.J.S.A. 18A:18A-3 (a) and N.J.A.C. 5:34-5.4, establishes and sets the bid threshold amount of $44,000 for the Board of Education, and further authorizes Teresa O'Brien ,the Qualified Purchasing Agent, to award contracts, in full accordance with N.J.S.A. 18A:18A-3 (a), for those purchases that do not exceed in the aggregate of the newly established bid threshold amount. |
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H.8. Approve State Contracts 2025
Motion by _______, seconded by________upon the recommendation of the Superintendent WHEREAS, Title 18A:18A-10 provides that, a board of education without advertising for bids, or after having rejected all bids obtained pursuant to advertising, therefore, by resolution may purchase any goods or services pursuant to a contract or contracts for such goods or services entered into on behalf of the State by the Division of Purchase and Property, and; WHEREAS, the Holland Township School District has the need, on a timely basis, to procure goods and services utilizing state contracts, and; WHEREAS, the Holland Township School District desires to authorize its purchasing agent to make any and all purchases necessary to meet the needs of the school district throughout the school year. NOW, THEREFORE, BE IT RESOLVED, that the Holland Township School District Board of Education does hereby authorize Teresa O’Brien, the district purchasing agent to make purchases of goods and services entered into on behalf by the State of New Jersey, Division of Purchase and Property utilizing its approved state contract vendor list. |
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H.9. Establish Petty Cash Account
Resolved that the petty cash account be established in the amount of $300 and appoint the School Business Administrator as custodian of the same. |
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H.10. Transfer of Funds
Upon recommendation of the Superintendent of Schools, the Holland Township Board of Education authorizes the Business Administrator to approve line item transfers as necessary between board meetings and such transfers shall be reported to the Board of Education, ratified and duly recorded in the minutes of the next regular meeting, pursuant to N.J.S.A. 18A:22-8.1. |
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H.11. Tax Shelter Annuity Companies/Brokers
Upon recommendation of the Superintendent of Schools that the Holland Township Board of Education approves the following Tax Shelter Annuity Programs, 403b providers and representatives for the Holland Township Board of Education Employees: Pen Serve Plan Service Inc.formerly Foresters /First Investors Lincoln Financial Group AXA Equitable |
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H.12. Designate Depository of School Funds |
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H.13. Designate Account Signers
Motion to authorize the following signatures on the 2025 accounts maintained by the Board of Education: General Fund President Vice President Board Secretary Treasurer (3 required) Payroll Board Secretary Treasurer(1 required) Payroll Agency Board Secretary Treasurer(1 required) Cafeteria Board Secretary Treasurer (2 required) Student Activities Superintendent of School Board Secretary Principal (2 required) SUI Board Secretary Treasurer (1 required) Flexible Spending Account Board Secretary Treasurer (1 required) |
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H.14. Adoption of Policies, By-Laws and Administrative Procedures
Motion to approve the existing policies, by-laws, and administrative procedures/Code of Conduct of the Holland Township Board of Education. |
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H.15. Approve Curriculum, Educational Programs and Materials
Motion to approve the existing curriculum, educational programs and textbooks and materials. |
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H.16. Approve Interim Payments
Motion to authorize the Business Administrator/Board Secretary to approve the payment of bills between board meetings pursuant to N.J.S.A. 18A:19-4.1. Such warrants shall be presented to the board at the next Regular Business Meeting for ratification. |
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H.17. Approve New Jersey Chart of Accounts
Motion to approve the New Jersey minimum chart of accounts and the use of GAAP Accounting as the basis for the financial records of the district. |
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H.18. Annual Appointment of Officers/Appointments - Reappointment
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education appoints the following officials and consultants for 2025:
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I. EDUCATION
Motion made by , seconded by , to approve the following items: Roll Call Vote: Curry______Davis______Friend_____Giovannetti______Hawrylo_____Moustakas______ |
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J. SUPPLEMENTARY MATTERS
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J.1. Board Vacancy
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K. COMMENTS: PUBLIC - GENERAL
Please approach the podium, state your name, and address your comments to the board president. Because this is a meeting at which the board needs to conduct its business, each member of the public will be limited to three minutes. And please refrain from abusive, obscene, or defamatory remarks; we expect that everyone will hold themselves to the highest level of professional courtesy and personal respect, given our shared interests and goals. Please remember that the board has an obligation to protect the privacy of district employees and students.
Description:
The Holland Township Board of Education welcomes input from public entities and/or private persons as described in Policy #0167. At the discretion of the presiding officer, comments may be limited to three minutes in length.
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L. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property __Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security __Collective Bargaining __Pending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
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L.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
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L.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
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M. ADJOURNMENT
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M.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________. |