December 12, 2023 at 6:00 PM - Work Session

A. CALL TO ORDER

B. FLAG SALUTE

C. WELCOME

D. ROLL CALL
Davis___
Giovannetti____
Hance___
Martin___
Moustakas___
Muller___
Walker___

E. EXECUTIVE SESSION 
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: 

_XConfidential Matters by Law or Court Order
__Purchase Property
_XPersonnel Matters
_XInvasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District’s Right to Receive Funding
__School/Public Security
__Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required.

E.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________.

E.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at  __________.

F. WORKSHOP DISCUSSION ITEMS

G. PRESENTATION

G.1. BKC CPA, PC Audit Presentation

G.2. Parette Somjen Architect - Follow Up LRFP

H. CONSENT AGENDA - DISCUSSION ONLY
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the consent agenda as follows:

Roll Call Vote: 
Giovannetti______Martin___Moustakas___Muller___Walker______Hance_____Davis______
 

H.1. Approval of Minutes
Upon the recommendation of the Superintendent of Schools, that the Board approve the following minutes; 
November 21, 2023 Work Session Meeting Minutes
November 21, 2023 Work Session Executive Session Meeting Minutes
November 28, 2023 Regular Board Meeting Minutes 
November 28, 2023 Regular Board Executive Session Meeting Minutes 

H.2. Bill List 
Upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated December 19, 2023 check numbers ____ thru ____ in the amount of  _______.

H.3. Finance
1) Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending October 31, 2023 and November 30, 2023 as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1.
2) To accept the Holland Township Board of Education's certification on October 31, 2023 the Superintendent, Stephanie Snyder, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the months ending October 31, 2023  and  she recommends in compliance with N.J.A.C. 6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.
3) Upon the recommendation of the Superintendent of Schools, that the Board accept the School Business Administrator/Board Secretary's, Teresa O'Brien certification as required by N.J.A.C. 6:20-2.13(d), that no line item account has been over expended as of October 31, 2023 and  that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year

H.4. Approve Staff Summaries of Approved Conferences/Workshops
Upon the recommendation of the Superintendent the Holland Township Board of Education accepts the staff summary sheets for BOE approved workshops.

I. COMMENTS: PUBLIC - AGENDA ITEMS ONLY
Please approach the podium, state your name, and address your comments to the board president.  Because this is a meeting at which the board needs to conduct its business, each member of the public will be limited to three minutes.  And please refrain from abusive, obscene, or defamatory remarks; we expect that everyone will hold themselves to the highest level of professional courtesy and personal respect, given our shared interests and goals. Please remember that the board has an obligation to protect the privacy of district employees and students.

J. EDUCATION - DISCUSSION ONLY 
Motion made by      , seconded by      , to approve the following items:

Roll Call Vote: 
Giovannetti______Martin___Moustakas___Muller___Walker______Hance_____Davis______

J.1. Accept Superintendent's Harassment, Intimidation, Bullying Report
RESOLVED that the Holland Township Board of Education accepts the Superintendent's Harassment, Intimidation, Bullying report for November 17, 2023 - December 8, 2023 and affirms the actions of the administration. (0 investigation, 0 found to be HIB). (School Year 2022-2023 6 total investigations, 2 found to be HIB)

J.2. Approve 2024-2025 School Year Calendar
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the 2024-2025 school year calendar.

K. PERSONNEL - DISCUSSION ONLY 
Motion made by      , seconded by      , to approve the following items:

Roll Call Vote: 
Giovannetti______Martin___Moustakas___Muller___Walker______Hance_____Davis______

K.1. Approve Substitutes
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following substitutes for the 2023-2024 school year:

• Kathleen Harvey/Teacher/Aide

K.2. Approve Change in Hours
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the change in hours for Mrs. Jami Alberalla from part time at 18 hours/week (FTE 0.50) Resource Teacher to full time Special Education Teacher effective January 1, 2024. Mrs. Alberalla's placement on the salary guide is unchanged however now she is eligible for benefits.

K.3. Approve Treasurer
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the employment of Carla Albert as Treasurer for the 2023-2024 school year beginning on or about January 1, 2024,with a prorated salary of $3,900.

K.4. Approve Special Education Teacher
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the employment of Jessica Kile as Special Education Teacher for the 2023-2024 school year beginning on or about January 2, 2024.

FURTHER RESOLVED, Ms. Kile will be placed on Step 1BA of the 2023-2024 HTEA Salary Guide, $57,095 (prorated).

K.5. Approve Unpaid FMLA/NJFLA/NJFLIA Leave
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Employee #954's request for unpaid FMLA/NJFLA/NJFLIA leave beginning on or about January 15, 2024 not to exceed 12 weeks on an intermittent basis (pending physician's note).

L. POLICY - DISCUSSION ONLY  
Motion made by      , seconded by      , to approve the following items:

Roll Call Vote: 
Giovannetti______Martin___Moustakas___Muller___Walker______Hance_____Davis______

L.1. Approve Second Reading and Adoption of Policy
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the second reading and adoption of the following Policy:

• P0144 (Board Member Orientation and Training)
• P & R 2430 (Co-Curricular Activities)
• P2431 (Athletic Competition)
• P8505 (Local Wellness Policy/Nutrient Standards for Meals and Other Foods)
• R9270 (Home Schooling and Equivalent Education)

M. FINANCE AND FACILITIES - DISCUSSION ONLY 
Motion made by      , seconded by      , to approve the following items:

Roll Call Vote: 
Giovannetti______Martin___Moustakas___Muller___Walker______Hance_____Davis______

M.1. Approve Prestige Education Consultants Contract 23-24
RESOLVED that upon the recommendation of the Superintendent, the Holland Township Board of Education approve the contract with Prestige Education Consultants for student 35303.  Speech and language bilingual service in the amount of $500.00.

M.2. Approve the Final Eligible Cost
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Final Eligible Cost determination in the letter dated November 30, 203 for State project# 2220-060-23-R501 entitled "HVAC Upgrades" with costs as follows:

• State Share (40%) - $206,680
• District Share (60%) - $310,020
• Total Project Cost - $516,700

M.3. Accept the Annual Comprehensive Finance Report
Motion to approve the following resolution accepting June 30, 2023 ACFR:
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts the June 30, 2023 Annual Comprehensive Financial Report (ACFR) as presented.

M.4. Accept the Audit Recommendations and Corrective Action Plan:
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts the following Audit Recommendations and a negative Corrective Action Plan for fiscal year ending June 30, 2023:

Recommendations

• Administrative Practices & Procedures - No recommendation 
• Financial Planning, Accounting & Reporting - Approval Signatures and receiving signatures certifying goods or services are to be evident on all applicable payment forms.
• School Purchasing Programs - No recommendation
• School Food Service - No recommendation       
• Student Body Activities - No recommendation
• Application for State School Aid - No recommendation       
• Pupil Transportation - No recommendation       
• Facilities and Capital Assets - No recommendation       
• Miscellaneous - No recommendation       
• Follow-up on prior year findings - No recommendation

N. SUPPLEMENTARY MATTERS

N.1. November Facilities Report

O. COMMENTS: PUBLIC - GENERAL
Please approach the podium, state your name, and address your comments to the board president.  Because this is a meeting at which the board needs to conduct its business, each member of the public will be limited to three minutes.  And please refrain from abusive, obscene, or defamatory remarks; we expect that everyone will hold themselves to the highest level of professional courtesy and personal respect, given our shared interests and goals. Please remember that the board has an obligation to protect the privacy of district employees and students.

P. ADJOURNMENT

P.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________.