November 22, 2022 at 7:00 PM - Regular Meeting

A. CALL TO ORDER

B. FLAG SALUTE

C. WELCOME

D. ROLL CALL
Bartruff, Jr.      
Davis___
Hance___
Martin        
McGuire___
Muller___
Walker___

E. CORRESPONDENCE 

F. EXECUTIVE SESSION 
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: 

__Confidential Matters by Law or Court Order
__Purchase Property
__Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District’s Right to Receive Funding
__School/Public Security
__Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required.

F.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________.

F.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at  __________.

G. CONSENT AGENDA
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the consent agenda as follows:

G.1. Approval of Minutes
Upon the recommendation of the Superintendent of Schools that the Board approve the following minutes of:
October 11, 2022 Work Session Meeting Minutes
October 18, 2022 Regular Board Meeting Minutes
October 11, 2022 Work Session Executive Meeting Minutes _

G.2. Bill List 
Upon the recommendation of the Superintendent of Schools, that the Board approve the Bill List dated November 22, 2022 check numbers 12233 thru 12305 in the amount of  $819,864.86.

G.3. Finance
1) Upon the recommendation of the Superintendent of Schools, that the Board approve the transfers for the month ending September 30, 2022 as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1.
2) To accept the Holland Township Board of Education's certification, the Superintendent, Stephanie Snyder, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the months ending September 30, 2022 and  she recommends in compliance with N.J.A.C. 6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.
3) Upon the recommendation of the Superintendent of Schools, the Board accept the School Business Administrator/Board Secretary's, Jack Trent certification as required by N.J.A.C. 6:20-
2.13(d), that no line item account has been over expended as of September 30, 2022 and  that as of that date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year

G.4. Approve Staff Summaries of Approved Conferences/Workshops
Upon the recommendation of the Superintendent the Holland Township Board of Education accepts the staff summary sheets for BOE approved workshops.

H. BOARD PRESIDENT REPORT

I. SUPERINTENDENT REPORT

J. PRINCIPAL REPORT

K. COMMENTS: PUBLIC - AGENDA ITEMS ONLY
Please approach the podium, state your name, and address your comments to the board president.  Because this is a meeting at which the board needs to conduct its business, each member of the public will be limited to three minutes.  And please refrain from abusive, obscene, or defamatory remarks; we expect that everyone will hold themselves to the highest level of professional courtesy and personal respect, given our shared interests and goals. Please remember that the board has an obligation to protect the privacy of district employees and students.

L. EDUCATION 
Motion made by      , seconded by      , to approve the following items:

Roll Call Vote: Bartruff, Jr.___Hance___Martin ___McGuire___Muller___Walker___Davis___

L.1. Accept Superintendent's Harassment, Intimidation, Bullying Report
RESOLVED that the Holland Township Board of Education accepts the Superintendent's Harassment, Intimidation, Bullying report for October 6, 2022 - November 8, 2022 and affirms the actions of the administration. (1 investigation, 1 found to be HIB). (School Year 2022-2023 2 total investigations, 1 found to be HIB)

L.2. Approve IPM Plan and Policy
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the School Integrated Pest Management Plan and Policy for the 2022-2023 school year.

L.3. Approve Field Trips
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following field trips for the 2022-2023 School Year:

• Tournament of Champions - Del Val High School
• Grades 6-8 - Camp Bernie
• 8th Grade - Del Val High School

L.4. Approve School Safety and Security Plan Annual Review Statement of Assurance
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the School Safety and Security Plan Annual Review Statement of Assurance for the 2022-2023 school year. The School Safety and Security Plan Annual Review Statement of Assurance will be submitted to the County Office of Education.

L.5. Approve Revised HTS Health, Safety, and Learning Environment Protocols
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Revised Health, Safety, and Learning Environment Protocols for the 2022-2023 school year

L.6. APPROVE SMEKENS EDUCATION SOLUTION
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Smekens Education Solutions, Inc, (Remote Coaching) for staff Professional Development for the 2022-2023 school year, not to exceed $2,600.

L.7. Approve 2023-2024 School Year Calendar
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the 2023-2024 school year calendar.

M. PERSONNEL
Motion made by      , seconded by      , to approve the following items:

Roll Call Vote: Bartruff, Jr.___Hance___Martin ___McGuire___Muller___Walker___Davis___

M.1. Approve Student Teacher
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Geena Basile as a student teacher (Clinical Practice) from Indiana University of Pennsylvania for one semester starting January 2023. Ms. Basile will split her time between Ms. Stow and Ms. Branosky.

M.2. Accept Resignation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts with regret the resignation of Employee #551 effective June 30, 2023 for purposes of retirement.

M.3. Accept Resignation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts with regret the resignation of Employee #1877 effective retroactive November 4, 2022.

M.4. Approve Volunteer
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Isa Knapp as a volunteer to assist Alexandra Raulf (Coach) with the Girls Basketball Team.

M.5. Approve Substitutes
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following substitutes for the 2022-2023 school year:

•John Croasdale: Custodian

M.6. Approve Extra and Co-Curricular Activities Directors
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following staff as extra and co-curricular activities directors, for the 2022/2023 school year as per negotiated contract. Pending Student Involvement and completion of season:

Position/Staff Member Local #/Stipend
Boys Lacrosse - Tom Weaver/$2,155 (pending criminal history)
Baseball - Patrick Wynne/$2,155

M.7. Approve Waiver of Stipend
WHEREAS, Frank Simini, Girls’ Volleyball Coach, has made it known to the Holland Township Board of Education his desire to waive the $2,155 stipend for the position; and

WHEREAS, Frank Simini has requested that the stipend be redirected half to the volley program at Holland to support any needed equipment such as balls, training aids, etc. and the other half to Ms. Jessika Beahm (volunteer),

NOW, THEREFORE, BE IT RESOLVED that the Holland Township Board of Education approves the waiver of stipend request from Girls’ Volleyball coach Frank Simini and the $2,155 stipend be used half to support any needed equipment such as balls, training aids, etc.and the other half to Ms. Jessika Beahm.

M.8. Approve Home Instruction
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Ms. Rosemary Carnali as Home Instruction Tutor on an as needed basis for the 2022-2023 school year at an hourly rate of $47.88.

M.9. Approve Custodian
RESOLVED upon the recommendation of the Superintendent the Holland Township Board of Education approves Mr. Paul Ramos as a Full Time Custodian (pending criminal history). Mr. Ramos will be placed on Step 1 ($41,215 - prorated) of the custodian salary guide and in addition will receive a 4% shift differential for working second shift.

N. FINANCE AND FACILITIES
Motion made by      , seconded by      , to approve the following items:

Roll Call Vote: Bartruff, Jr.___Hance___Martin ___McGuire___Muller___Walker___Davis___

N.1. Approve Parette Somjen Architects Design Specification and Bidding Services Proposal for HVAC Replacement
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the proposal from Parette Somjen Architects to create design specifications and provide bidding consulting services for the replacement of HVAC Systems for the Media Center and classrooms A4 through A1. The cost of these services is $66,700.

N.2. Increase Substitute Rates
RESOLVED upon the recommendation of the Superintendent the Holland Township Board of Educations increases the following substitute rates effective November 28, 2022:

• Custodian Rate to $18 per hour
• Teacher/Aide: $140 full day
• Teacher/Aide: $70 1/2 day

O. SUPPLEMENTARY MATTERS

P. COMMENTS: PUBLIC - GENERAL
Please approach the podium, state your name, and address your comments to the board president.  Because this is a meeting at which the board needs to conduct its business, each member of the public will be limited to three minutes.  And please refrain from abusive, obscene, or defamatory remarks; we expect that everyone will hold themselves to the highest level of professional courtesy and personal respect, given our shared interests and goals. Please remember that the board has an obligation to protect the privacy of district employees and students.

Q. EXECUTIVE SESSION 
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: 

__Confidential Matters by Law or Court Order
__Purchase Property
__Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District’s Right to Receive Funding
__School/Public Security
__Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required.

Q.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________.

Q.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at  __________.

R. ADJOURNMENT

R.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________.