September 20, 2022 at 7:00 PM - Work Session
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A. CALL TO ORDER
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B. FLAG SALUTE
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C. WELCOME
Description:
Welcome to a meeting of the Board of Education of the Township of Holland. Please be advised that this and all meetings of the Board are open to the public and media, consistent with the Open Public Meetings Act (Chapter 231 Laws of 1975); and that advance notice as required therein has been provided. This is a regular meeting of the Board of Education of the Township of Holland at which formal action may be taken. The public will have an opportunity to be heard as indicated on the Agenda, at points in the meeting provided for the public to address the Board.
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D. ROLL CALL
Bartruff, Jr. Davis___ Hance___ Martin McGuire___ Muller___ Walker___ |
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E. WORKSHOP DISCUSSION ITEMS
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F. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property __Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding _XSchool/Public Security __Collective Bargaining __Pending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
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F.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
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F.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
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G. CONSENT AGENDA - DISCUSSION ONLY
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the consent agenda as follows:
Description:
Roll Call Vote: Hance___Martin ___McGuire___Muller___Walker___Davis___ |
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G.1. Approval of Minutes
Upon the recommendation of the Superintendent of Schools, the Board approve the following minutes; August 16, 2022 Work Session Meeting Minutes August 16, 2022 Executive Work Session Meeting Minutes August 23, 2022 Regular Board Meeting Minutes August 23, 2022 Executive Regular Session Meeting Minutes _ February 15, 2022 Work Session Meeting Minutes (Amended) February 22, 2022 Regular Board Meeting Minutes (Amended) March 15, 2022 Work Session Meeting Minutes (Amended) |
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G.2. Bill List
Upon the recommendation of the Superintendent of Schools, the Board approve the Bills List dated : August 31, 2022 check number NO831 in the amount of $58,218.10 September 27. 2022 check numbers ___thru __in the amount of $______ |
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G.3. Finance
1) Upon the recommendation of the Superintendent of Schools, the Board approve the transfers for the month ending July 31, 2022 and August 31, 2022 as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1. 2) To accept the Holland Township Board of Education's certificate, the Superintendent, Stephanie Snyder, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the months ending July 31, 2022 and August 31, 2022 she recommends in compliance with N.J.A.C. 6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. 3) Upon the recommendation of the Superintendent of Schools,that the Board accept the School Business Administrator/Board Secretary's, John Trent, certification as required by N.J.A.C. 6:20-2.13(d), that no line item account has been, over expended as of July 30, 2022 and August 31, 2022 that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year |
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G.4. Travel and Related Expenses Reimbursement
Upon the recommendation of the Superintendent of Schools that the Board approve work-related and related expenses reimbursement for the following staff members that is directly related to and within the scope of their current work responsibilities, promotes the delivery of instruction, and is critical to he instructional needs of the School District or furthers the efficient operation of the School District, and is educationally necessary and fiscally prudent.
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G.5. Approve Staff Summaries of Approved Conferences/Workshops
Upon the recommendation of the Superintendent the Holland Township Board of Education accepts the staff summary sheets for BOE approved workshops. |
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H. COMMENTS: PUBLIC - AGENDA ITEMS ONLY
Please approach the podium, state your name, and address your comments to the board president. Because this is a meeting at which the board needs to conduct its business, each member of the public will be limited to three minutes. And please refrain from abusive, obscene, or defamatory remarks; we expect that everyone will hold themselves to the highest level of professional courtesy and personal respect, given our shared interests and goals. Please remember that the board has an obligation to protect the privacy of district employees and students. |
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I. EDUCATION - DISCUSSION ONLY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Bartruff, Jr.___Hance___Martin ___McGuire___Muller___Walker___Davis___ |
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I.1. Accept Superintendent's Harassment, Intimidation, Bullying Report
RESOLVED that the Holland Township Board of Education accepts the Superintendent's Harassment, Intimidation, Bullying report for August 12, 2022 – September 15, 2022, and affirms the actions of the administration. (0 investigation, 0 found to be HIB) |
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I.2. Approve Week of Respect - October 3-7, 2022
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education declares the week of October 3-7, 2022 as Week of Respect. |
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I.3. Approve School Violence Awareness Week - October 17-21, 2022
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education declares the week of October 17-21, 2022 as School Violence Awareness Week. |
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I.4. Approve Red Ribbon Week - October 24-28, 2022
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education declares the week of October 24-28, 2022 as Red Ribbon Week. |
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I.5. Approve American Education Week - November 14-18, 2022
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education declares the week of November 14-18, 2022 as American Education Week |
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I.6. Approve Paul J. Di Sarro Music Scholarship
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts the Paul J. DiSarro Music Scholarship in the amount of $2,000 to be applied towards summer camp 2022.The Board recognizes and thanks the Di Sarro family for their continued and generous support of our school district. |
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I.7. Approve Annual HIB Self-Assessment
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Annual HIB Self-Assessment for the 2021-2022 school year. |
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J. PERSONNEL - DISCUSSION ONLY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Bartruff, Jr.___Hance___Martin ___McGuire___Muller___Walker___Davis___ |
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J.1. Approve Substitutes
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following substitutes for the 2022-2023 school year: •David Syring: Teacher/Aide •Samantha Lebelt: Teacher/Aide |
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J.2. Approve Staff Members for Detention
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves all employed teachers to act as chaperons for Detention as per the negotiated contract for the 2022-2023 school year. |
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J.3. Approve Extra and Co-Curricular Activities Directors
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following staff as extra and co-curricular activities directors, for the 2022/2023 school year as per negotiated contract. Pending Student Involvement and completion of season: Position/Staff Member Local #/Stipend Yearbook Co Adviser - Employee #567//$1,604.50 (to replace Employee #551) Chorale - Former Employee #559/$2,004 Choir - Former Employee #559/$2,004 |
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J.4. Approve Volunteer
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Employee #2201 as a volunteer to assist Frank Simini(Coach) with Volleyball Team. |
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J.5. Approve Department Chairpersons
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following staff as Department Chairpersons, for the 2022/2023 school year as per negotiated contract. Department/Staff Member/Stipend Language Arts Literacy/Employee #521/$1,670 Mathematics K-8/Employee #551/$1,670 Physical Education K-8/Employee #573/$1,670 Social Studies/Financial Literacy/Civics K-8/Employee #577/$1,670 Visual /Performing Arts/Dance K-8/Employee #603/$1,670 |
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J.6. Approve Media Center Volunteers
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following as Media Center Volunteers fo the 2022-2023 school year:
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J.7. Approve Mentors
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following staff members as mentors for the 2022-2022 school year:
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J.8. Approve Student Teacher
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Lisa MacKinnon as a student teacher (Clinical Practice) from Ramapo College. |
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K. POLICY - DISCUSSION ONLY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Bartruff, Jr.___Hance___Martin ___McGuire___Muller___Walker___Davis___ |
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K.1. Approve Second Reading and Adoption of Policies and Regulations
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the second reading and adoption of the following Policies and Regulations:: • P0163 (Quorum) • P1511 (Board of Education Website Accessibility) • P2415 (Every Student Succeeds Act) • P&R2432 (School Sponsored Publications) - Abolished • P&R5513 (Care of School Property) • P5517 (School District Issued Student Identification) • P5440 (Honoring Pupil Achievement) • P5722 (Student Journalism) |
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L. FINANCE AND FACILITIES - DISCUSSION ONLY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Bartruff, Jr.___Hance___Martin ___McGuire___Muller___Walker___Davis___ |
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L.1. APPROVE PRESCHOOL TUITION CONTRACTS FOR THE 2022-2023 SCHOOL YEAR
RESOLVED, that upon the recommendation of the Superintendent, the Holland Township Board of Education approves the following Preschool parent paid tuition contracts and accepts the following Preschool students for the 2022-2023 school year. |
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L.2. Approve Food Service Management Company Contract for 2022-2023 School Year
RESOLVED, upon the recommendation of the Superintendent, that the Holland Township Board of Education award and approve the contract with Maschio's Food Service Inc. to provide food service for the 2022-2023 school year. The Management and Administrative fee for the 22-23 school year will be $9803.85 payable in 10 monthly installments of $980.38 for the contract period September 1, 2022 thru June 30, 2023. Be it further resolved, Mashio's guarantees a loss not to exceed $10, 000.00 including the management fee for the contract period. |
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L.3. Approve Joint 2022-2023 School Related Activities Joint Transportation Agreement
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the revised 2022-2023 Joint transportation agreement between the Holland Township Board of Education and the Delaware Valley Regional High School District in the amount of $553,611.00. HO1 $43,664 HO2 $41,902 HO3 $44,140 HO4 $39,295 HO5 $42,128 HO6 $44,420 HO7 $45,461 HO8 $43,764 HO9 $39,140 H10 $56,852 HSE01 $17,499 HESO2 $64,007 New Providence HES03 $31,339 Katzenbach Along with the joint agreement for School Related Activities Athletic Trips first 60 miles are billed at $2.75 per mile and an additional $1.45 per mile Drive: First hour $68 hour additional $34 per additional hour No minimum charges assessed Class Trips mileage billed at $2.75 per mile Drive: First hour $68 hour billed at $34 per additional hour |
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L.4. Accept 2021-2022 School Alliance Insurance Fund (SAIF) Safety Incentive Program Reward
RESOLVED upon the recommendation of the Superintendent, the Holland Township Board of Education accepts the 2021-2022 Safety Incentive Program Award of $1,500.00. The district will receive a credit of the same towards our 2022-2023 assessment. |
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M. SUPPLEMENTARY MATTERS
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M.1. General
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M.2. Budget
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M.3. HVAC
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M.4. Building & Grounds Report - August 2022
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N. COMMENTS: PUBLIC - GENERAL
Please approach the podium, state your name, and address your comments to the board president. Because this is a meeting at which the board needs to conduct its business, each member of the public will be limited to three minutes. And please refrain from abusive, obscene, or defamatory remarks; we expect that everyone will hold themselves to the highest level of professional courtesy and personal respect, given our shared interests and goals. Please remember that the board has an obligation to protect the privacy of district employees and students.
Description:
The Holland Township Board of Education welcomes input from public entities and/or private persons as described in Policy #0167. At the discretion of the presiding officer, comments may be limited to three minutes in length.
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O. ADJOURNMENT
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O.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________. |