April 20, 2021 at 7:00 PM - Work Session
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A. CALL TO ORDER
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B. FLAG SALUTE
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C. WELCOME
Description:
Welcome to a meeting of the Board of Education of the Township of Holland. Please be advised that this and all meetings of the Board are open to the public and media, consistent with the Open Public Meetings Act (Chapter 231 Laws of 1975); and that advance notice as required therein has been provided. This is a regular meeting of the Board of Education of the Township of Holland at which formal action may be taken. The public will have an opportunity to be heard as indicated on the Agenda, at points in the meeting provided for the public to address the Board.
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D. ROLL CALL
Davis___ Hackmann___ Hance___ McGuire___ Muller___ Schilder__ Walker___ |
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E. WORKSHOP DISCUSSION ITEMS
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F. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property __Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security _XCollective Bargaining _XPending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
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F.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
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F.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
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G. CONSENT AGENDA - DISCUSSION ONLY
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the consent agenda as follows:
Description:
Roll Call Vote: Hackmann___Hance___McGuire___Muller___Schilder_____Walker___Davis___ |
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G.1. Approval of Minutes
Upon the recommendation of the Superintendent of Schools that the Board approves the Regular minutes of March 23, 2021, the Executive Minutes of March 23, 2021, Special Board Meeting minutes of March 26, 2021 and the Special Board Meeting Executive minutes of March 26, 2021. |
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G.2. Bill List
Upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated March 31, 2021 check numbers N0331 in the amount of $313,266.34. |
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G.3. Finance
1) Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending February 28, 2021 as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1. 2) To accept the Holland Township Board of Education's certification that the Superintendent, Stephanie Snyder, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the months ending February 28, 2021and she recommends in compliance with N.J.A.C. 6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. 3) Upon the recommendation of the Superintendent of Schools that the Board accept the School Business Administrator/Board Secretary's, Brian McCarthy certification as required by N.J.A.C. 6:20- 2.13(d), that no line item account has been over expended as of February 28, 2021 and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year |
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H. COMMENTS: PUBLIC - AGENDA ITEMS ONLY
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I. EDUCATION - DISCUSSION ONLY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackmann___Hance___McGuire___Muller___Schilder_____Walker___Davis___ |
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I.1. Accept Superintendent's Harassment, Intimidation, Bullying Report
RESOLVED that the Holland Township Board of Education accepts the Superintendent's Harassment, Intimidation, Bullying report for March 12, 2021 to April 16, 2021 and affirms the actions of the administration. (3 investigation, 0 found to be HIB). |
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I.2. Approve Annual Programs and Curriculum
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education adopts the programs, educational organization, textbooks, and the following curriculum guides of the Holland Township School District presently in effect: •Visual and Performance Arts •Comprehensive P.E./Health •LAL •Math •Science •Social Studies •World Language •Technology •21st Century Life and Career •Library •PreSchool |
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I.3. Accept Student
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts Ms. Elizabeth Vocke's son into First Grade for the 2021-2022 school year tuition free per Policy 5111. |
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I.4. Approve School Bus Emergency Evacuation Drill Statement
RESOLVED that the Holland Township Board of Education accepts the following statement for the School Bus Emergency Evacuation Drill as per 6A:27-11.2; WHEREAS, on Monday, April 26, 2021 with a rain date of Tuesday, April 27, 2021 the Holland Township School Principal Mrs. Susan Wardell oversaw the school bus emergency evacuation drill for all bus routes.The drill was held at approximately 2:15 PM for both the elementary school students and the middle school students in the front of the school in the bus unloading area. |
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J. PERSONNEL - DISCUSSION ONLY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackman___Hance___McGuire___Muller___Schilder_____Walker___Davis___ |
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J.1. Approve Tenure
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves to grant tenure to staff as per the attached listing. |
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J.2. Approve Staff for the 2021-2022 School Year
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves to rehire teachers, support staff, non tenured staff and non-association staff for the 2021-2022 school year as per the listing. |
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J.3. Approve Organizational Chart for the 2021-2022 School Year
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Organizational chart for the 2021-2022 school year. |
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J.4. Approve Substitute List
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves substitutes for the 2021/2022 school year. |
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J.5. Annual Appointment of Officers/Appointments - Reappointments
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education appoints the following officials, for the period July 1, 2021 through June 30, 2022: •Business Administrator: Brian McCarthy •Board Secretary: Brian McCarthy •Purchasing Agent: Brian McCarthy •Treasurer of School Monies: Patti Fischer •Custodian of School Records: Brian McCarthy •Attendance Officer: Susan Wardell •Affirmative Action Officer: Brian McCarthy •504 Officer: Susan Wardell •Public Agency Compliance Officer: Brian McCarthy •HIB Coordinator: Susan Wardell •HIB Specialist: Jennifer Leap, Kristen Deniz •Drug Liaison Officer: Jennifer Leap •DYFS Liaison: Jennifer Leap •Homeless Liaison: Susan Wardell •Right to Know Coordinator: Edward Pico •Indoor Air Quality Compliance Officer: Edward Pico •AHERA Representative: Edward Pico •Safety Committee Coordinator: Edward Pico •Integrated Pest Management Manager Coordinator/Plan: Edward Pico •School Safety Specialist: Brian McCarthy •Human Resource Officer: Stephanie Snyder |
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J.6. Approve Extra and Co-Curricular Activities Directors
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following staff as extra and co-curricular activities directors, for the 2020/2021 school year as per negotiated contract: Position/Staff Members/Stipend
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J.7. Approve NJ Family Leave/NJ Family Leave Insurance Program
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Megan Monti's NJFLA leave request utilizing New Jersey’s Family Leave Insurance Program to begin on or about September 1, 2021 for up to the maximum 12 weeks. Mrs. Monti will utilize 5 (5) sick days starting on or about August 24, 2021. Mrs. Monti return to work date will be on or about November 29, 2021. |
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J.8. Approve Volunteer
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Nancy Holzworth as a volunteer to assist John Horak (Coach) with Boys Baseball. |
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K. POLICY - DISCUSSION ONLY
Motion made by , seconded by , to approve the following items: Roll Call Vote:Hackmann___Hance___McGuire___Muller___Schilder_____Walker___Davis___ |
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K.1. Adoption of Annual Rules, Policies and By-Laws
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves all rules, policies and by-laws of the Holland Township School District presently in effect are hereby adopted for the 2021-2022 school year. |
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L. FINANCE AND FACILITIES - DISCUSSION ONLY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackmann___Hance___McGuire___Muller___Schilder_____Walker___Davis___ |
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L.1. Designation of Depositor of School Funds
Upon the recommendation of the Superintendent of Schools that the Board designate the following bank as the official depository for the Board of Education: Investors Savings Bank Accounts General Fund President Vice President Board Secretary Treasurer (3 required) Payroll Board Secretary Treasurer(1 required) Payroll Agency Board Secretary Treasurer(1 required) Cafeteria Board Secretary Treasurer (2 required) Student Activities Superintendent of School Board Secretary Principal (2 required)SUI Board SecretaryTreasurer (1 required) Reserve Accounts (Capital, Maint., Emergency) President Vice President Board Secretary Treasurer(3 required) FSA Board Secretary Treasurer (1 required) |
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L.2. Investment Authorization
Upon the recommendation of the Superintendent of Schools that the Board authorize the School Business Administrator/Board Secretary to invest funds, not immediately needed, in any authorized bank in the State of New Jersey, as per Board policy. |
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L.3. Implementation of the Budget
Upon the recommendation of the Superintendent of Schools that the Board empower the Superintendent of Schools and the School Business Administrator/Board Secretary to implement the Budget pursuant to policies and regulations of the State Board and Local Board, upon final adoption. |
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L.4. Insurance Agents of Record
RESOLVED that the Holland Township Board of Education appoints Brown and Brown Insurance Agency, as Insurance Agent of Record, for the 2021-2022 school year; and, FURTHER NOW THEREFORE, BE IT RESOLVED that the Holland Township Board of Education, does hereby appoint bob Gemmell as its Risk Management Consultant in accordance with the SAIF Fund's Bylaws. RESOLVED that the Holland Township Board of Education appoints Brown & Brown Benefit Advisors as Agent of Record for employee benefits, for the 2021-2022 school year; FURTHER RESOLVED that the Board Secretary has permission to review other brokers for possible savings |
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L.5. Professional Services
Upon the recommendation of the Superintendent of Schools that the Board approve professional services provided by the following for the 2021-22 school year: Pursuant to 18A:18A.5, the Board of Education of the Township of Holland in the County of Hunterdon and the State of New Jersey awarded the following contracts for licensed professionals for the 2021-22 school year as listed below. These contracts are awarded without competitive bidding as a "professional service" under the provisions of the Public Procurement Law. The contract itself is available for public inspection at the Office of the Board Secretary, located at 714 Milford Warren Glenn Road County Road, Milford, New Jersey, between the hours of 9:00 AM-3:00 PM, Monday through Friday. Architect of Record The Spiezle Group, Inc. Principal Rate: $170.00 per hour Auditor Suplee, Clooney & Company $20,075 Boiler Services Mack Industries $82.00 per hour Metz Inc. $93.00 per hour Bond Counsel Wilentz, Goldman and Spitzer Corp. Electrical MT. Salem Electric $95.00 per hour HVAC Mack Industries $82.00 per hour Metz $93.00 per hour Legal Services Scarinci &Hollenbeck, LLC Partners $168.00 per hour Hatfield Schwartz LLC Partners $145.00 per hour Medical Hunterdon ESC : $425.00 per evaluation Official Newspapers Hunterdon County Democrat The Express Times The Star Ledger Plumbing Robert Griggs Plumbing and Heating LLC $98.50 per hour Richard E. Yard Plumbing andf Heating Inc. $110.00 per hour School Physician Hunterdon Family Medicine at Delaware Valley Physician: $400.00 per hour Administrative annual service fee for health services: $3000.00 School Psychiatrists Dr. William Hayes Alexander Roads Associates $595 per evaluation |
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L.6. Tax Shelter Annuity Companies/Brokers
Upon recommendation of the Superintendent of Schools that the Holland Township Board of Education approves the following Tax Shelter Annuity Programs, 403b providers and representatives for the 2021-2022 school year for the Holland Township Board of Education Employees: Pen Serve Plan Service Inc. formerly Foresters /First Investors Lincoln Financial Group AXA Equitable |
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L.7. Transfer of Funds
Upon recommendation of the Superintendent of Schools that the Holland Township Board of Education authorizes the Business Administrator/Board Secretary to transfer funds from the General Account for the purpose of purchasing Certificates of Deposit, Repurchase Agreements and any other instruments of investment. |
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L.8. Annual Section 125 Plan: Health Benefits Waiver
WHEREAS The Board wishes to continue the adoption of the Section 125 Cafeteria Plan, which permits employees to waive health benefit coverage in return for a taxable cash payment, and which will maintain the tax-free status of the health benefits themselves; and WHEREAS The Board also wishes to continue the adoption of the Section 125 Cafeteria Plan, which will permit employees to pay the employee share of applicable health benefits with a payroll deduction taken before federal payroll taxes are computed; and RESOLVED that the School Business Administrator/Board Secretary is appointed as Plan Administrator; FURTHER RESOLVED that the Plan Administrator is hereby instructed to take such actions that are necessary and proper to implement the Plan, which are to include the continuation of adequate accounting and administrative procedures to administer the Plan, and notifying geligible employees of their options under the Plan. |
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L.9. Authorization to Implement the 2021-2022 Tuition Rates
Upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education implements the following Non-Resident Tuition Rates for 2021-2022 as follows: Special Education Programs (LEA Out of District Received) Preschool Special Education Integrated Part Time: $15,000 Preschool Special Education Integrated Full Time $21, 000 LLD Program: $18,108 MD Program: $21,835 ES Program: $21,835 |
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L.10. Petty Cash Account
RESOLVED that a Petty Cash Account be established for the 2021-2022 year, in the amount of $300.00; and appoints the School Business Administrator/Board Secretary as custodian of the same. |
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L.11. Cooperative Pricing Agreements County Education Services Commissions
Upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approves the Cooperative Pricing Agreements between the Holland Township Board of Education and the following Education Services Commissions: Hunterdon County Education Services Commission Middlesex Regional Education Services Commission |
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L.12. Adoption of the 2021-2022 (FY22) School Budget
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approve 2021-2022 Budget Resolutions: Travel, Professional Services, 2021-2022 Budget. BE IT SO RESOLVED, to approve and adopt the 2021-2022 School District Budget for submission to the Hunterdon County Department of Education as follows: General Fund Operating Budget: $12,965,403 Special Revenue Fund (Grants and Entitlements): $161,753 BE IT FURTHER RESOLVED, to acknowledge that the 2021-2022 School District Budget as described above results in tax levies as follows: General Fund (Tax Levy) $10,146,328 The following Capital Reserve and Maintenance Reserve Expenditures, as outlined in the 2021-2022 Budget, to be undertaken for the health and safety of the students, funded by Capital Reserve and Maintenance Reserve Accounts: Projects using Capital Reserve Account: RENOVATE/HVAC AUDITORIUM: $900,000 TOTAL CAPITAL RESERVE: $900,000 Projects using Maintenance Reserve Account: 7TH GRADE BOYS BATHROOMS: $ 100,000 7TH GRADE GIRLS BATHRROOMS: $ 100,000 RESTROOM PARTIONS GRADES 1 &2 : $ 20,000 EXHAUST FAN MIDDLE GYM: $15,000 NEW LED LIGHTING: $ 10,000 TOTAL MAINTENANCE RESERVE: $ 245,000 The School District has proposed programs and services in addition to the New Jersey Student Learning Standards adopted by the State Board of Education. WHEREAS, School District Policy #6371-N.J.A.C. 6:A23A-7 provides that the Board of Education shall establish in the annual budget a maximum expenditure amount that may be allotted for such travel and expenses reimbursement for the 2021-2022 school year. NOW, THEREFORE, BE IT RESOLVED, that the Holland Township Board of Education hereby established the School District travel maximum for the school year at the sum of $65,000.00 Regular business travel maximum is $1,500 per person. BE IT FURTHER RESOLVED, that the School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded. |
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L.13. Approve Use of Bank Cap in FY22 Budget – Revised Statement
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the use of $283,810 Banked Cap in the 2021-2022 (FY22) Budget. The district needs the latter unused taxing authority to balance the FY22 budget, as a result of the reduction in State Aid. The need for these funds will be completed by the end of the budget year and will not be deferred or incrementally completed over a longer period of time. |
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L.14. Approve REAP Grant Application for 2021-2022 (FY22) School Year
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approve application for: Federal Grant: Small, Rural School Achievement Program CFDA Number 84.358A (REAP) for the 2021-2022 (FY22) school year. |
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L.15. Approve Application and Accept 2021-2022 CRRSA ESSER II Grant Award
RESOLVED, upon the recommedation of the Superintendent, the Holland Township Board of Education approves the application, and accepts the grant award for the Coronavirus Response and Relief Supplementary Appropriations Act (CRRSA) Elementary and Secondary School Emergency Relief Fund II (ESSER II) in the amount of $123,660. The allotment of funds specified by the grant: $53,660 Mandatory subgrants based on Title I funds to be used for Summer Academy Teacher Salaries; $25,000 Learning Acceleration, $18,750 for Summer Academy Teacher Salaries, $6,250 instructional supplies; $45,000 Mental Health, $6,000 Professional Development, $39,000 Guidance Salaries (Summer Academy/2021-2022 School Year). |
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L.16. Approve School Photographer Contract
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves BNL Enterprises, Inc. as the school photographer for the 2021/2022 School Year. FUTHER RESOLVED, the Holland Township Board of Education approves the 2021/2022 contract from BNL Enterprises, Inc. |
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M. SUPPLEMENTARY MATTERS
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N. COMMENTS: PUBLIC - GENERAL
Description:
The Holland Township Board of Education welcomes input from public entities and/or private persons as described in Policy #0167. At the discretion of the presiding officer, comments may be limited to three minutes in length.
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O. ADJOURNMENT
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O.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________. |