August 10, 2026 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1)(c), (e), (f), AND (g)
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III.A. Review the closed session minutes of the July 13, 2026, meeting and the revised closed session minutes of the June 8, 2026, meeting.
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III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
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III.C. Review Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, 2026-27 Department Chairs, Building Coordinators, New Teacher Advisors, Continuous Improvement Teams, Resignations, Leaves & Retirements,
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IV. RETURN TO OPEN SESSION
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V. BOARD DEVELOPMENT
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VI. APPROVAL OF MINUTES
Description:
Review the minutes for the July 13, 2026 regular meeting
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of 30 minutes. . Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
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IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Board Reports/Action Items
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IX.A.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section of the agenda is reserved for any comments from members of the board on meetings they attended over the last month or other informational items.
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X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Policy Committee Meeting
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X.A.1. Review July 15, 2026 Policy Committee Meeting Minutes
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X.A.2. Policies for review and consideration - ACTION ITEMS
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X.A.2.a. Policy 345.11 Grading Scale, Grade Point Average, and Class Rank
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X.A.2.b. Policy 528.1 Staff Communications with Students
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X.A.2.c. Policy 672.1 Purchasing Approvals
Description:
The purpose of this agenda item is to review the updates to the purchasing policy. Language has been added regarding request for proposal schedule for major district service contracts. Attached please find the RFP schedule to be kept by the business office. The RFP schedule will be reviewed with the budget committee on an annual basis.
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X.A.2.d. Policy 731.3 Security Cameras and Electronic Monitoring Equipment
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X.A.2.e. Policy 732 Use of Unmanned Aircraft (Drones)
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X.B. Budget Committee Meeting
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X.B.1. Review the August 4, 2026 Budget Committee Meeting Minutes
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X.B.2. Updated Financial Plan
Description:
The purpose of this agenda item is to review the updated referendum financial plan. The topics that were evaluated include:
- $97.5 million -Interest rates -Timing of borrowings -Refinancing that needs to occur in October Administration will review the financial plan at the meeting.
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X.C. Facility Committee Meeting
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X.C.1. Review the August 6, 2026 Facility Committee Minutes
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X.C.2. South Campus and Pressbox Security Camera Changes
Description:
The purpose of this agenda item is to request facility committee consideration for security camera improvements at the south campus and Warrior Stadium Press box. The Facility Committee is recommending approval utilizing the remaining contingency for the south campus high school project.
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X.C.3. Projected Project Balance
Description:
The purpose of this agenda item is to provide an update to the committee on the financial status of the Middle School project. Admin will share a high level estimate of the additional project savings.
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X.C.4. Middle School Track
Description:
The purpose of this agenda item is to review options for the middle school track. The original project plan was to apply a high quality rubber coating to the top of the existing track. Upon evaluation, the selected vendor believes the rubber surface will have a limited lifespan due to the age of the original track base. Vogel has presented the following options:
Option 1: Patching, crack fill, seal coat and re-stripe
Option 2: Mill and overlay
Option 3: Demolish Track, repair base rock, and rebuild
Add Option 4: Apply rubber track surface on top of new pavement
Notes:
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X.C.5. Motorized Blackout Shades
Description:
the purpose of this agenda item is to review another option for safety enhancements at the new middle school. The board has previously seen one option during the board tour of the new middle school. Dustin Lybeck has continued to research options and would like to present an alternative.
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Resolution to Establish a District Expulsion Hearing Officer -ACTION ITEM
Description:
Be it resolved that the Board of Education for the Waunakee Community School District hereby authorizes the appointment of an independent hearing officer for the 2026-2027school year to determine pupil expulsion from the school under State Statute 119.25 Expulsion of Pupils. Sub (2). This must be a roll call vote.
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XI.B. Appoint District Expulsion Hearing Officer for 2026-2027 - ACTION ITEM
Description:
The administration is recommending that we continue with Jon Anderson of Husch Blackwell Law Firm as the expulsion hearing officer for the 2026-2027 school year. Attorney Anderson has served the district well through these services and is very timely and thorough in his review and reporting of findings.
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XI.C. Resolution Authorizing the School District Budget to Exceed Revenue Limit for Recurring Purposes - ACTION ITEM
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XI.D. Initial Resolution Authorizing General Obligation Bonds in an Amount Not to Exceed $97,500,000 - ACTION ITEM
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XI.E. Resolution Providing for a Referendum Election on the Questions of the Approval of a Resolution Authorizing the School District Budget to Exceed Revenue Limit for Recurring Purposes and an Initial Resolution Authorizing the Issuance of General Obligation Bonds in an Amount Not to Exceed $97,500,000 -ACTION ITEM
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XI.F. Referendum Communications Plan
Description:
Board of Education, please review the attached presentation and supporting documents before the meeting. These documents discuss the district's communications plan for the November 2026 referendum. The presentation introduces the overall communication strategy, timeline, and key messages that will guide the district's referendum communications plan. As part of the communication structure, two Board of Education members have been serving as liaisons on the weekly referendum communications team. There will be communication leaders present at this meeting.
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XI.G. 4K Update
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XI.H. K-4 School Improvement Presentations
Description:
Please review documents for each elementary school in advance of the meeting. A full presentation will not take place at the regular board meeting. K-4 administrators will be present if you have any questions.
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XI.I. Advanced Placement Results
Presenter:
Deanne Lensert and Tim Schell
Description:
Deanne Lensert and Tim Schell will report on our 2026 Advanced Placement (AP) results, including recent trends and opportunities to improve participation. Deanne and Tim will have a slide deck on Monday, which will summarize the more detailed report and workbook contained in BoardBook as attachments.
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XI.J. Announcements/Correspondence
Description:
Attached please find the schedule for the WASB regional meetings. If you are interested in attending the WASB region 12 meeting, please let Rebecca know no later than the October board meeting.
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of July.
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
Attached you will find the 2025-2026 Budget Status report as of June 30th, 2026 (2) and the Cash Reconciliation report for June 2026.
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XII.C. 2026 Annual Meeting Agenda - August 24, 2026 @ 7:00PM, 905 Bethel Circle
Description:
Attached please find a draft of the 2026 Annual Meeting Agenda. The administration is requesting approval of this agenda as the final preparations are taking place.
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XII.D. Consideration of School Safety Drills
Description:
Attached please find school safety drills from June and July.
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XII.E. Gifts & Student Trips
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XII.E.1. Gifts
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XII.E.2. Student Trips
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XII.F. Approve Individual Administrator, Administrative Support, Teacher, Co-curricular, 2026-27 Department Chairs, Building Coordinators, New Teacher Advisors Support Staff & Custodial Recommendations, Continuous Improvement Teams, Resignations, Leaves & Retirements
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XIII. BOARD BUSINESS
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Agenda Items for Next Meeting
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XIV.B. Special Meeting
Description:
Schedule a special meeting to approve the cash flow borrowing process right after the Annual meeting on August 24, 2026
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XIV.C. Budget Committee
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XIV.D. Co-Curricular Committee
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XIV.E. Curriculum Committee
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XIV.F. Facility Committee
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XIV.G. Human Resources Committee
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XIV.H. Policy Committee
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XIV.I. DEI Committee
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XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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