December 8, 2025 at 6:00 PM - Regular Meeting

Description:  The Board Development agenda item is meant to provide the Board with the opportunity to discuss Board Operations. 

Description:   Board, please be prepared to discuss one statement or item from chapters 11 & 12. 

Description:  Review and consider the open meeting minutes for the November 10, 2025, the curriculum presentation meeting for November 17, 2025, and the special meeting on November 24, 2025.

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  Individuals may use this time to comment on any school district related items. A copy of Board Policy 187 -- Public Participation at Board Meetings is enclosed for your reference. Individuals making a public comment should include their name, address and relationship with the school district.  Each individual will be allowed 3 minutes to comment.  The Board will allow 30 minutes for public comments.

Description:  Abigail Anderson and Alena Wagoner are the student representatives from the high school and will be present to report to the Board on what is occurring at the high school.

Description:  A brief update will be shared by the High School Mandarin Language Stars.

Description:  Members of the WTA will give a teaching staff update

Description:  This section is reserved for any comments from members of the board on meetings they attended or other informational items.

Description:  Attached is the Notice of the April 7, 2026 School Board Election.  Dawn Heinrichs (Village of Waunakee), and Joan Ensign (Town of Westport, Cities of Middleton and Madison) seats are on the ballot this spring. 

Description:  Attached is the Notification of Non-Candidacy should an incumbent choose not to run for reelection this spring.  The deadline for an incumbent to file the non-candidacy form is December 27, 2024 at 5:00 p.m.

Description:  Tim Schell will be available to answer any questions regarding the new course proposals requests.  The Curriculum Committee is recommending that the full board approve these proposals as presented. 

Description:  New club/org requests are required by October 31st.  They are then reviewed by the Co-Curricular Committee and then brought to the full board.

Description:  The purpose of this agenda item is to review our standard agenda item for district-wide capital maintenance requests. Attached please find the capital maintenance tracking spreadsheet for November. Administration will review the changes that took place on the maintenance tracking spreadsheet to account for the potential summer 2026 high school campus work. 
Also attached please find capital maintenance requests for December. The facility committee is recommending approval on a 3-0 motion, except for the salt spreader at Arboretum Elementary School. 

Description:  The purpose of this agenda item is to provide a high-level overview of 26-27 budget planning. Attached please find a draft of the 26-27 Budget Planning process. Administration will review the enrollment projections, staffing projections, class size, and a high-level budget projection. Administration will be seeking feedback on the topic of staffing levels and open enrollment options that will need to be approved in January 2026.

Description:  The purpose of the action item is to request school board approval of the  2026-2027 school year 4K partnership agreement. Attached please find the documents that were presented at the budget committee meeting. Also, attached please find a document that describes the district's investment in 4K beyond the stipend reimbursement for each student in the program. Finally, please find attached a draft cover letter and partnership agreement for your consideration.
The budget committee recommendation is the following:
1. Increase the stipend amount from $3600 to $5000
2. Additional request for 4K open enrollment seats in January 2026
3. Form a 4K task force in preparation for the 27–28 school year 
The attached financial analysis shows the difference between the base scenario and each scenario thereafter.  
Here is the number of 4K open enrolled students who have continued their education in Waunakee:
24-25: 8 continued from 4K out of 28 (28%)
23-24: 20 continued from 4K out of 29 (68%)
22-23: 17 continued from 4K out of 22 (77%)
There are currently 31 open enrolled students in 4K, and capacity could be increased to 81 if Goddard is added and all other sites are filled to capacity. Please note that 4K staffing would need to be adjusted accordingly. 
Also, please find attached the census report shared at the December board meeting. 
Administration has also calculated some additional options in anticipation of the board discussion. Adjusting the per-student amount from a flat dollar amount to a percentage dollar amount is not recommended for 26-27 or 27-28 due to the implementation of the November 2024 operational referendum being added to the per-student cost of the district. Adjustments to the per-student amount based on increases in enrollment would need to average $100 per 20 additional students for a break-even scenario. 
You may review the 4K discussion at the budget committee meeting at this link. 

Description:  Lisa Jondle and Tiffany Loken will be available to answer any questions from the board regarding their presentations at the Curriculum committee meeting on November 24, 2025. Please watch this presentation at this link.

Description:  This is an informational item for the Board's review, with no action needed.  Administration meets monthly with Clinic Management, SSM, and Dean by Medica Insurance to review these reports and plan clinic direction.  The prior month's report was reviewed by the District Insurance Committee as well.  Administration will be able to answer any questions Board members may have.

Description:  Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of November 2025. 

Description:  Attached you will find the Budget Status report as of November 30, 2025 and the Cash Reconciliation report for October 2025.

Description:  The purpose of this agenda item is to request approval of the Wisconsin Youth Company for the summer of 2026. They have requested the use two school buildings (Prairie and Heritage). Administration is recommending approval, including changing the rate from $3,000 to $3,100.

Description:  Due to the size of the safety plan, it is posted in the Extras section of the agenda for private view only.

Description:  Due to size, the report is attached for private views to the extras section of the agenda.  If you have any questions, please reach out to Dustin Lybeck prior to the meeting.