January 13, 2025 at 6:30 PM - Regular Meeting

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of  30 minutes.  .  Emailed comments will be shared and reviewed by all the board members but will not be read out loud.

Description:  Alena Wagoner and Abigail Anderson are the high school student representatives who will provide an update of events from the high school.

Description:  Representatives of the WTA will provide an update on items related to the teaching staff.

Description:  This section of the agenda is reserved for any comments from members of the board on meetings they attended over the last month or other informational items.

Description:  Please find the WASB Resolutions for 2025 attached, that will be discussed at the Delegate Assembly in a few weeks at the State Education Convention in Milwaukee.  Dawn Heinrichs is our delegate this year.  Please review the resolutions and  provide feedback to them on Monday night, or at a time prior to the convention.
 

Description:  Attached is a copy of the memo sent to the municipality & county clerks for candidates for the 2025 spring elections.
 
All candidacy paperwork needed to be turned in by 5:00 p.m. on January 7, 2025. The Candidates for the Spring 2025 Election are: 

Village of Waunakee Seat (vote for 2):  
Jack Heinemann
Heather Murray
Carly Eaton
Katie Dotzler

Town of Springfield/Dane Seat (vote for 1):  
Christopher Sonne

Description:  The purpose of this agenda item is to request approval of a 0.5-1.0 FTE District Safety & Security Coordinator.  Attached please find the job description prepared by HR Director, Brian Grabarski. The estimated costs for the position in 24-25 is $21,000 and $50,000+ for 25-26. Also attached is page 14 of the 25-26 preliminary budget planning document with an example funding plan for this position. Dr. Brown will speak to this request. The budget committee is recommending approval on a 3-0 motion.

Description:  The purpose of this agenda item is to request approval of the Data Wrangler 3-year extension. The cost is $2,500 per month and the price is locked in for the 3-year period. Administration reviewed ways that utility savings would meet or exceed the month cost of the program. The trial period started on October 1st and the district met with Data Wrangler multiple times. This first meeting led to a secondary meeting that involved NAMI, our HVAC contractor. A number of savings opportunities were reviewed. Administration has implemented some of the opportunities and continues to evaluate others. Attached please find data on the savings that been implemented to date. 

We also were contacted by WPPI (Wisconsin Public Power), which Waunakee Utilities participates in, to complete a grant request for our efforts with energy reductions connected to Data Wrangler. This grant request resulted in a $10,000 payment to the district. In addition, we were contacted about another opportunity through Focus on Energy/Waunakee Utilities to receive incentives for verified electrical bill savings. We have applied for this program to receive additional funds back on utility bills. 

The budget committee is recommending approval on a 3-0 motion. 

Description:  The purpose of this agenda item is to request approval of district wide maintenance projects. Attached please find an updated capital maintenance projects prioritization list, along with supporting information. The facility committee is recommending approval on a 3-0 motion.

Description:  The purpose of this agenda item is to update the school board on the work that has taken place since the spring of 2024 on the high school campus master plan. As a reminder, the board approved continuing the partnerships with EUA and Vogel for an evaluation of the high school campus, including an athletic master plan. Attached please find a presentation from the team involved in the planning process. EUA was present at the facility committee to present and will be present at the full board meeting to answer questions. The entire presentation is available here: https://www.youtube.com/watch?v=CKYbJN6K2C0 (copy & paste into browser) and starts at 50 minutes. We are not planning to repeat the entire presentation at the regular board meeting, but will be seeking feedback from all board members. 

Description:  The purpose of this agenda item is to request school board approval of  open enrollment space availability for the 2025-26 school year. The School Board is required to identify the number of open enrollment spaces available per grade level at the January meeting. Our open enrollment policy is based on the optimal class size level, not the maximum class size level. The attached document calculates the number of open enrollment spaces in two methods. These methods are moving the current student enrollments to the next grade level (on the lefthand side) and utilizing the 5-year average enrollment projection (on the righthand side). Administration is recommending utilizing the 5-year average enrollment in the calculations for open enrollment capacity, which is a more conservative approach. The highlighted number in yellow would be our recommendation for each grade level. 

Description:  The purpose of this agenda item is to inform the school board of the work of the insurance committee relating to the health insurance provider renewal on July 1, 2025. The process includes a wide variety of options, including self-funding options. 

7/1/25 Request for Information (RFI) Timeline

1/8/25 - Review RFI Details with Insurance Committee
1/13/25 - Review RFI Details with School Board
1/14/25 - If Board approves, send RFI to all carriers/vendors (Brian  Grabarski copied in on RFI and asked to be copied in on RFI responses)
2/14/25 - Deadline for carrier/vendor RFI responses
2/18/25 - Review Initial Results with District Administration
3/5/25 - Initial Review of Results with Insurance Committee (show options based on 5% increase to district budget)
3/19/25 - Final Review of Results with Insurance Committee / Provide Feedback for recommendation to the School Board
3/31/25 - Staff Survey of final options?
4/14/25 - School Board decision on committee recommendation
4/15/25 - 5/2/25 - Ongoing education about plan(s) for 7/1/25
May - Open Enrollment
7/1/25 - New Plan Year Begins

7/1/25 Request for Information (RFI) Carriers

 RFI will be sent to Fully Insured Carriers and Self Funded Third-Party
Administrators (TPA’s) and Pharmacy Benefit Managers (PBM’s)

Local Fully Insured Carriers: Dean, Quartz, GHC, ETF
National Fully Insured Carriers: Anthem, UHC, WPS

Self Funded TPA/PBM’s: Self-Fund Health, Centivo, Web TPA, Prairie
States/AMPS/Drexi
       TPA’s will be asked to use their preferred PBM for Rx Pricing. Will also be asked if PBM can be carved out and the pricing impact for using another PBM

Self Funded Stop Loss:
• Captive
• Direct to Cigna, Voya, Sun Life

Description:  Sheila Weihert will be at the meeting to give an update on additional enrichment classes for summer school 2025.

Description:  Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of December 2024. Please feel free to reach out to Allie Newton at alexandranewton@waunakee.k12.wi.us if you have any questions.

Description:  Attached you will find the Budget Status report as of December 31, 2024 and the Cash Reconciliation report for November 2024.

Description:  Please see the attached proposal to renew our Coop agreement for Gymnastics.  

Description:  The schedule for the staff listening sessions is attached. If you have not done so already, please make sure you let Rebecca know any dates that you would be able to attend by January 20, 2025.  

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