December 9, 2024 at 6:00 PM - Regular Meeting

Description:  The Board Development agenda item is meant to provide the Board with the opportunity to discuss Board Operations.  
 

Description:  Review and consider the open meeting minutes for the 11/11/24.

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  Individuals may use this time to comment on any school district related items. A copy of Board Policy 187 -- Public Participation at Board Meetings is enclosed for your reference. Individuals making a public comment should include their name, address and relationship with the school district.  Each individual will be allowed 3 minutes to comment.  The Board will allow 30 minutes for public comments.

Description:  Abigail Anderson and Alena Wagoner will give the student's report. 

Description:  Members of the WTA will give a teaching staff update

Description:  This section is reserved for any comments from members of the board on meetings they attended or other informational items.

Description:  Attached is the Notice of the April 2025 School Board Election.  Katie Dotzler (Village of Waunakee), Jack Heinemann (Village of Waunakee), and Judith Engebretson (Town of Dane/Springfield) seats are on the ballot this spring. 

Description:  Attached is the Notification of Non-Candidacy should an incumbent choose not to run for reelection this spring.  The deadline for an incumbent to file the non-candidacy form is December 27, 2024 at 5:00 p.m.

Description:  The state of Wisconsin's General Records Schedule (GRS) has been updated and required a review by all public schools.  Upon review, WCSD has determined to adopt the updated GRS, the GRS Crosswalk, and the Amendment for IT Surveillance to cover the WCSD records retention needs.

Attached please find the spreadsheet explaining the WASB recommendation for the policy. The policy and the schedules are attached.  If approved, the schedules will be attached to the policy website as an exhibit.

Description:  Attached please find the spreadsheet with the WASB & Administrative recommendations for policies 810 - 862.

Description:  Administration gave an update regarding the discontinuation of the local reporting tool and the progress on the current plan/tool.  The committee made a motion to recommend that the full board consider discontinuing use of the local reporting tool and solely use the Speak Up Speak Out tool. 

https://www.wbay.com/2024/11/13/speak-up-speak-out-tip-line-sees-40-increase-reports/

Description:  The slide deck provides a high level overview of our accountability report cards for 2023-2024.  Overall, performance was stable.  Report cards and interpretation resources are included, and our review can go deeper than the slide deck if the Board wishes.  You may want to review the What's New resource in advance of the meeting.

Description:  This is a new course at Madison College that replaces courses that we currently offer.  So that we continue to provide our students with dual credit opportunities in the office applications area, we are responding to the change with this new course.  Madison College communicated this change to us recently this fall, which is why this is coming forward later than usual in our new course process.

Description:  Based on 23/24 usage trends, the administration is seeking to add provider hours in the Wellness Clinic on Wednesdays to extend appointment availability.  

December - April involves increased acute employee / insured dependents illnesses and health assessment appointments.  Noting the 23/24 fill rates and anecdotal evidence of employees having difficulty making appointments during peak months, SSM is partnering to offer a flexible staffing arrangement.

The attached documents demonstrate the need and anticipated return on the investment in the clinic. The HR committee is recommending approval 3-0, and the budget committee reviewed this agenda item on Thursday with no concerns. 

Description:  New club/org requests are required by October 31st.  They are then reviewed by the Co-Curricular Committee and then brought to the full board. 
The MSAN and Pickleball  club/org requests were approved by the committee for full board consideration.
MSAN was brought to the committee in July and Pickleball was brought to the committee in December.  

Description:  The purpose of this agenda item is to request board approval of proposals from both Roxanne Johnson (civil engineer) and TADI (traffic engineer) regarding a redesign of the Heritage/Intermediate School site. The District, Roxanne Johnson, the Village of Waunakee staff, and the Village of Waunakee's engineering team have met to review preliminary designs.Vogel is holding back funds from the Heritage Elementary project for this project. Our goal is to complete this work in the summer of 2025. The facility committee is recommending approval 3-0.

Description:  The purpose of this agenda item is to provide an update on capital projects, and request consideration of additional projects for districtwide capital maintenance. Please note we have added a column to reflect project status. The committee asked the administration to see if they could get more information before the regular board meeting regarding how the nLight system would be utilized by the physical education classes and other classes that would use the fieldhouse/gymnasium during the school day and what the utility savings would be.

The feedback that we received from the high school phy ed department is that nLight control system will likely not be utilized during the day and would only be used by certain athletic groups. The facility committee was recommending approval of the capital projects request, excluding the nLight control system on a 3-0 motion.

Description:  The purpose of this agenda item is to request approval of three special education budget items. Administration provided special education financial data that was requested at the last budget committee meeting. Attached please find some special education specific financial data that we reviewed at the budget committee meeting. 

Three topics were discussed with the committee:
1) Nursing contract - The District entered into a private nursing contract for a student specific need. This contract has the potential to utilize the majority of the 24-25 contingency budget. 
2) Unfilled para-educator positions - Tiffany Loken will be present at the meeting to request converting 2 unfilled para-educator positions into 1 teaching position. These para positions were funded through the Transfer of Service funds mentioned above. 
3) Additional para-educator position - Tiffany Loken has been made aware of a student moving into our district who has an IEP requiring a full-time para. This need would be our first 25-26 Transfer of Service request. 
The committee is recommending approval on a 3-0 motion.

Description:  The purpose of this agenda item is to request approval of a $14,020,000 borrowing. This is the next round of borrowing for November 2022 $175 million referendum. Attached please find the draft resolution. Also attached please find the most recent version of the financial plan. 

Administration will review the results of the bond sale on Monday. The bond sale takes place during the day on 12/9. 

Description:  The purpose of this agenda item is to request approval of the final 2023-24 audit report. Attached please find the audit report, management letter, and the actuarial report for post-employment benefits. There's great news to share with our actuarial study. The District's net OPEB liability has decreased from $5.6 million to $3.3 million. This reduction has occurred due to the handbook change for the teacher compensation system, changing demographic of staff, and the increase in assets in our fund 73. 

Description:  Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of November 2024. Please feel free to reach out to Allie Dye at alexandradye@waunakee.k12.wi.us if you have any questions.

Description:  Attached you will find the Budget Status report as of November 30, 2024 and the Cash Reconciliation report for October 2024.

Description:  The purpose of this agenda item is to review the district census report. The district census report indicates a slightly increased number of students identified between birth to 3-year-old. The number of 4-year-olds is consistent with prior years. Initial expectations for 25-26 kindergarten would be the same number of sections as 24-25. Attached please find the census report for fall of 2024.

Description:  The purpose of this agenda item is to request approval of the Wisconsin Youth Company for the summer of 2025. They have requested the use two school buildings (Prairie and Heritage). Administration is recommending approval including changing the rate from $2,900 to $3,000.

Description:  Due to the size of the safety plan it is posted in the Extras section of the agenda. 

Description:  Please make sure you have notified Rebecca by the end of the 12/11/23 meeting if you plan to attend the convention and if there are any special pre-conference workshops or meals you wish to attend. 

Thank you.