November 11, 2024 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTUES 19.85 (1) (c), (e), (f), and (g).
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III.A. Review Closed Session Minutes for 10/14/24 regular meeting
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III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
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III.C. Review Individual Teacher/Administrator Contract Recommendations, Resignations and Retirements
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III.D. Review Individual Co-Curricular Contract Recommendations
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III.E. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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III.F. District Administrator Review
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IV. RETURN TO OPEN SESSION
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V. BOARD DEVELOPMENT WORKSHOP
Description:
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VI. APPROVAL OF MINUTES
Description:
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VI.A. Review Open Session Minutes for 10/14/24 regular meeting and 10/28/24 Special meeting.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any school district related items. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Past practice has allowed 30 minutes for this section of the agenda.
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IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Student Report
Description:
Alena Wagoner and Abigail Anderson are the high school student representatives this year who will provide an update to the Board on events from the high school.
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IX.B. Teacher's Update
Description:
Representatives from the Waunakee Teachers Association will provide an update on some of the work they are doing in the district.
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IX.C. Board Reports/Action Items
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IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section is reserved for any comments from members of the Board on meetings they attended or other informational items.
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IX.C.2. Spring Board Election
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IX.C.2.a. Notice of School Board Election
Description:
Attached is the Notice of the April 2025 School Board Election. Katie Dotzler (Village of Waunakee), Jack Heinemann (Village of Waunakee), and Judith Engebretson (Town of Dane/Springfield) seats are on the ballot this spring.
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IX.C.2.b. Notification of Non-Candidacy
Description:
Attached is the Notification of Non-Candidacy should an incumbent choose not to run for reelection this spring. The deadline for an incumbent to file the non-candidacy form is December 27, 2024 at 5:00 p.m.
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IX.C.3. American Education Week November 18 - 22, 2024
Description:
Attached for your discussion please find letters from the board of education, drafted by Anne Blackburn and Mark Hetzel. One to be posted in the Waunakee Tribune and one to be sent to the WCSD Staff.
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X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Curriculum Committee
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X.A.1. Review 10/28/24 Meeting Minutes
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X.A.2. New Course Proposals: Cultural Studies: African American Studies & Cultural Studies: American Indian Studies
Presenter:
Colin Anderson, Lauren Michiels, and Tim Schell
Description:
Colin Anderson, Lauren Michiels, and Tim Schell introduced the course proposals for these two new Social Studies electives to the Curriculum Committee . The administrative recommendation is that be an action item with an endorsement to the next regular Board of Education meeting. The Curriculum Committee recommends full board consideration of these proposals.
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X.A.3. Spring 2024 State Assessment Updates
Presenter:
Tim Schell
Description:
Tim Schell provided a high level overview of our Spring 2024 assessment results with the Curriculum Committee. The most significant slides are 2, 4, 5, 14, 23, 32, and 42. Tim will be available to answer any questions.
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X.B. Facility Committee
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X.B.1. Review the minutes from the 11/5/24 meeting.
Description:
Administration will review the change order that was approved by the facility committee. The change order does not need approval from the full board due to the cost.
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X.B.2. Consideration of Capital Projects
Description:
The purpose of this agenda item is to provide an update on capital projects, and request approval of additional projects for districtwide capital maintenance. Please note we have added a column to reflect project status.
Attached please find our budget tracking document for capital projects. Please note that this document has been updated to reflect the October School Board meeting capital projects approvals, the GMP savings for Heritage Elementary School, and $6.5 million of interest earnings. Administration will review this budget tracking document before reviewing the potential additional capital projects. Also attached please find a request for additional capital maintenance approvals. The requests fit within the remaining funds. We are requesting to continue the hold on the high school fieldhouse lighting project. The facility committee is recommending approval 3-0.
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X.C. Budget Committee
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X.C.1. Review the minutes of the 11/6/24 meeting.
Description:
Administration will review the financial plan related to the November 2022 capital referendum. The budget committee provided feedback on the remaining plan which will include a borrowing at the December regular board meeting.
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X.C.2. Natural Gas Purchasing
Description:
The purpose of this agenda item is to review the process of locking in a percentage of our natural gas volume for the winter months during 24-25. Attached please find a report that shares the market rates that we typically purchase through. Market rates are currently slightly higher than the average cost from last winter. The budget committee is recommending locking in December-April at 50% of our use volume, with factoring in the new Heritage, on a 2-1 motion.
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Administrative Reports/Action Items
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XI.A.1. 2024 and 2025 Summer School Updates
Description:
Sheila Weihert, Principal at Arboretum Elementary and Summer School Coordinator, will be present at Monday's Board Meeting to review Summer School 2024 and seek approval for course offerings for Summer School 2025.
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XI.A.2. Superintendent 100 Day Plan Review
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XI.A.3. 2024 Referendum Results
Description:
The canvass results, once completed, will be attached to this agenda item.
The WCSD Board of Canvassers met at 2pm on 11/8/24 and conducted a successful canvass. The documents from this canvass are attached.
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XI.A.4. Announcements
Description:
County of Dane Building Bridges Proclamation.
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of October 2024. Please feel free to reach out to Allie Dye at alexandradye@waunakee.k12.wi.us if you have any questions.
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of October 31, 2024 and the Cash Reconciliation report for September 2024
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XII.C. Consideration of School Safety Drills.
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XII.D. 2025-2026 Instructional Calendar
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XII.E. Gifts and Field Trips
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XII.E.1. Gifts
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XII.E.1.a. Lake Melvin Yacht Club - $2000
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XII.E.2. Field Trips
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XII.E.2.a. Trip to China - Summer 2025
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XII.F. Approve Individual Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XIII. BOARD BUSINESS
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XIII.A. Conventions/Workshops
Description:
The State Education Convention is January 22-24, 2025. You may view details on the WASB website at https://wasb.org/meeting-and-events/convention/utm_source=HL&utm_medium=MarketingAutomation&utm_campaign=WisconsinAssociationofSchoolBoards&_zs=59LDm&_zl=7MDk2
Participants need to register. Early Bird registration is December 15th. School District's and CESA's will be provided a rebate if they register 5 or more board members & administrators. We have hotel rooms reserved at the Double Tree by Hilton If you are interested in attending , please compete the attached registration form and share it with Rebecca by the December board meeting. Rebecca will register you and arrange a hotel room for you. Attached you will find a registration form to complete. If you have any questions, please feel free to contact Rebecca.
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XIII.B. Legislative Update
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XIII.C. Correspondence
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Agenda Items for Next Meeting
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XIV.B. Special Meeting
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XIV.C. Budget Committee
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XIV.D. Co-Curricular Committee
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XIV.E. Curriculum Committee
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XIV.F. Facility Committee
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XIV.G. Human Resources Committee
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XIV.H. Policy Committee
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XIV.I. DEI Committee
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XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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