October 14, 2024 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTUES 19.85 (1) (c)(f) and (g).
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III.A. Review Minutes of 9/09/24 Meeting
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III.B. Review Individual Teacher Contract Recommendations, Resignations and Retirements
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III.C. Review Individual Co-Curricular Contract Recommendations
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III.D. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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III.E. Review Student Discipline/Expulsion Recommendation
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III.F. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
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IV. RETURN TO OPEN SESSION
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V. BOARD DEVELOPMENT WORKSHOP
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VI. APPROVAL OF MINUTES
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VI.A. Review Minutes from 9/09/24 regular meeting.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
The Board of Education provides a public listening session for the public to comment on any item related to the governance or management of the WCSD. A copy of Board Policy 187 - Public Participation at Board Meetings is attached for your reference. Each commenter will be allowed 3 minutes. A total of 30 minutes will be allowed for this item
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IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Student Reports
Description:
High School Student Council Representatives, Abigail Anderson and Alena Wagoner will report to the Board on events and matters at the high school.
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IX.B. Teacher Update
Description:
Representatives of the teaching staff will provide an update to the Board.
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IX.C. Board Reports/Action Items
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IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section is reserved for any comments from members of the board on meetings they attended or other informational items.
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X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Curriculum Committee
Description:
Review the minutes from the 09/26/24 meeting.
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X.A.1. Act 20 Early Literacy Remediation Plan
Presenter:
Amy Johnson
Description:
ACT 20 requires a Board approved Early Literacy Remediation Plan. Amy Johnson shared this presentation with the Curriculum Committee. She will be available to answer questions regarding this plan . This is an action item where the administrative recommendation is to endorse this to the full Board for approval at the October regular meeting. The Curriculum committee recommends the full board to approve 3-0.
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X.A.2. Library Plan
Presenter:
LMTC Department
Description:
Wisconsin requires that school districts have a Board approved library plan. The requirements are general in nature. The LMTC Directors presented to the Curriculum Committee. Tim Schell will be available to answer any questions. This is an action item where the administrative recommendation is endorsement to the full Board for approval at the October regular meeting. The Curriculum Committee recommends the full board approval of this plan.
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X.B. Facility Committee 10/9/24
Description:
Review the minutes from the 10/09/24 Meeting
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X.B.1. Consideration of Capital Projects
Description:
The purpose of this agenda item is to provide an update on capital projects, and request consideration of additional projects for districtwide capital maintenance. The facility committee is recommending approval on a 3-0 motion.The committee did request additional information on the high school fieldhouse project.
Attached please find our budget tracking document for capital projects. Please note that this document has been updated to reflect the September School Board meeting capital projects approvals, the GMP savings for Heritage Elementary School, and $5 million of interest earnings. In addition, Administration has reflected the board's decision from September to allocate fund 10 maintenance projects to fund 49 from the additional interest earnings. Administration will review this budget tracking document before reviewing the potential additional capital projects. Also attached please find a request for additional capital maintenance approvals. The requests fit within the remaining funds.
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X.C. Budget Committee Meeting 10/09/24
Description:
Review the minutes of the 10/9/24 Budget Committee Meeting.
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X.C.1. Special Education Funding/Position Request
Description:
The purpose of this agenda item is to request approval of 2 special education para-educator positions. The business office worked with the special education department to complete the 2024-25 Transfer of Service requests. The total claim was $152,755 after subtracting categorical aid. One of the requests was for two para-educator positions for students who moved into our district. Please see the attached memo from Tiffany Loken that requests the position to meet the requirements of the IEP. The budget committee is recommending approval 3-0.
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X.C.2. Curriculum Grant/Position Request
Description:
The purpose of this agenda item is to request approval of hiring a teacher on a part time, one-year contract. Amy Johnson has secured $30,000 as part of the Title I grant and the funds are required to be used in 2024-25. Brian Grabarski has calculated that the funds would cover a .51 FTE position. The budget committee is recommending approval 3-0.
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X.C.3. State Health Grant/Stipend Request
Description:
The purpose of this agenda item is to request approval of a retention payment for health staff. Lisa Jondle has secured the state health grant that provides a stipend for $1,000 per nurse and $500 per health assistant. The funds are required to be paid in the 2024-25 school year. The board approved these stipends in 2023-24. The budget committee is recommending approval 3-0.
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X.C.4. Inflation Reduction Act - Direct Pay Program Participation
Description:
The purpose of this agenda item is for administration to update the board on the work that has taken place for the district to participate in the federal direct pay reimbursement program. As a reminder, the school board approved a legal team and an accounting team to assist district administration with this effort. Attached please find a 2-page high level overview of this program.
The reimbursement for the federal direct pay program would range from 6% up to 30% depending on the program requirements that are met. In order to receive the 30% reimbursement, prevailing wage requirements and apprenticeship requirements must be met, as well as domestic content requirements for materials. The reimbursement for prevailing wage/apprenticeship without domestic content is 27% for 2024 projects. For a $14 million dollar geothermal system, the reimbursement would range from $840,000 to $4.2 million. The cost to meet the 27% threshold is $1,100,000 while the contingency for the middle is at $4.3 million. We are seeking board approval on this topic. The costs incurred to date include costs from Wipfli and legal fees from McCauley Lyman totals $60,000 since this process has started.
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X.D. Policy Committee
Description:
Review the minutes of the policy committee 10/07/24
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X.D.1. Policy Resource Guide (PRG) Updates
Description:
Amy Johnson will be available to speak about the Literacy policy. The Administration is recommending this policy. The policy committee is recommending these policy changes on a 3-0 vote.
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X.D.1.a. 341.1 Reading & Literacy Development
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X.D.2. Administration/Staff Recommended Policy Update
Description:
Brian Grabarski will be available to speak and answer questions on the policy changes.
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X.D.2.a. Policy 535.21 Coaches
Description:
Brian Grabarski will be available to present and answer questions regarding the requested recommendations. The policy committee recommends these policy changes on a 3-0 vote.
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X.D.3. Policies for Discussion, Review, and Consideration
Description:
Attached please find the summary spreadsheet for the policies that will be reviewed at the meeting. These policies have been reviewed and recommendations made by the administration. The policy committee recommends these policies as presented on a 3-0 vote.
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X.D.3.a. 751 Student Transportation Services
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X.D.3.b. 760 & 760 Rule 1 Food Service Management
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X.D.3.c. 761 Free and Reduced-Priced Meals
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X.D.3.d. 762 Vending Machines
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X.D.3.e. 763 District Wellness
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X.D.3.f. 772 Telephone Services
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X.D.3.g. 774 Mail and Delivery Services
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X.D.3.h. 780 Insurance Management
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Administrative Reports/Action Items
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XI.A.1. Third Friday Count
Description:
The purpose of this agenda item is to review the Third Friday in September count. The third draft of the budget included an estimate of 4,412, which can be compared to 4,411 which was the final count for this year. There was an increase in open enrollment in students this year of 28 students. An increase in open enrollment in students results in additional revenues for the district. Please let me know if you have any questions on the student count.
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XI.A.2. Announcements/Correspondence
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of September 2023. Please feel free to reach out to Allie Dye at alexandradye@waunakee.k12.wi.us if you have any questions.
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of September 30, 2024 and the Cash Reconciliation report for August 2024.
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XII.C. Consideration of School Safety Drills
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XII.D. Consideration of Early College Credit Program and Start College Now Applications for Spring 2025
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XII.E. Gifts and Field Trips
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XII.E.1. Gifts
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XII.E.1.a. Pride Pump Donation - Meffert Oil -
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XII.E.1.b. AED and Cabinet Donation.
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XII.E.2. Field Trips
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XII.E.2.a. Consideration of the MS Washington DC trip in 2026
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XII.E.2.b. FFA - Out of State Trip Request - Indianapolis, IN
National FFA Convention October 22-26, 2024
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XII.E.2.c. MSAN Student Conference - Nov. 13-16, 2024 - East Lansing MI
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XII.F. Consideration of Exchange Student for Spring Semester 2025
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XII.G. Approve Individual Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XIII. BOARD BUSINESS
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XIII.A. Board Correspondence
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Agenda Items for Next Meeting
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XIV.B. Special Meeting - Setting the Tax Levy Meeting.
Description:
Administration would request that this meeting be held on October 28th.
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XIV.C. Budget Committee
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XIV.D. Co-Curricular Committee
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XIV.E. Curriculum Committee
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XIV.F. Facility Committee
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XIV.G. Human Resources Committee
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XIV.H. Policy Committee
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XIV.I. DEI Committee
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XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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