September 3, 2024 at 8:15 AM - Facility Committee Meeting

Description:  The purpose of this agenda item is to provide an update on the schedule and finances for the Heritage Elementary School project. An updated financial report related to contingency funds and change orders has been attached. We will also provide a verbal update on the site traffic flow changes that were approved by Dr. Brown. 

Description:  The purpose of this agenda item is to provide an update on the schedule and finances for the Middle School project. An updated financial report related to contingency funds and change orders has been attached. The Vogel team will provide a verbal update on the project schedule. 

Description:  The purpose of this agenda item is to approve the remaining subcontractors for the middle school project. Attached please find a list of subcontractors that are recommended for approval. This list has been updated since it was first presented in August. 

Description:  The purpose of this agenda item is for administration to update the committee on the work that has taken place for the district to participate in the federal direct pay reimbursement program. As a reminder, the school board approved a legal team and an accounting team to assist district administration with this effort.  Attached please find a 2-page high level overview of this program.

The reimbursement for the federal direct pay program would range from 6% up to 30% depending on the program requirements that are met. In order to receive the 30% reimbursement, prevailing wage requirements and apprenticeship requirements must be met. For a $14 million dollar geothermal system, the reimbursement would range from $840,000 to $4.2 million. The cost to meet the 30% threshold is $1,100,000 while the contingency for the middle is at $4.3 million. We are seeking committee feedback on this topic.

Description:  The purpose of this agenda item is to provide an update on the schedule and finances for the High School/Bethel Circle projects. These projects are being managed together by the same Vogel and EUA team. An updated financial report related to contingency funds and change orders has been attached. Administration will provide a verbal update on the projects schedule. 

Description:  The purpose of this agenda item is to provide an update on capital projects, and request consideration of additional projects for districtwide capital maintenance. Please note we have added a column to reflect project status. 

Attached please find our budget tracking document for capital projects. Please note that this document has been updated to reflect the August School Board meeting capital projects approvals, the GMP savings for Heritage Elementary School, and $5 million of interest earnings. Administration will review this budget tracking document before reviewing the potential additional capital projects. Also attached please find a request for additional capital maintenance approvals. The requests fit within the remaining funds. 

Description:  The purpose of this agenda item is to consider the allocation of capital maintenance expenditures and equipment purchases from fund 10 to fund 49. As a reminder, here is the legal authority for our November 2022 referendum: BE IT RESOLVED by the School Board of the Waunakee Community School District, Dane County, Wisconsin that there shall be issued pursuant to Chapter 67 of the Wisconsin Statutes, general obligation bonds in an amount not to exceed $175,000,000 for the public purpose of paying the cost of a school building and facility improvement project consisting of:  construction of a new Heritage Elementary School on district-owned land; construction of a new middle school on district-owned land; removal of the current Heritage Elementary School building; district-wide renovations, capital maintenance and site improvements; and acquisition of furnishings, fixtures and equipment.

We currently have $998,000.03 allocated towards fund 10 instead of fund 49 for capital maintenance projects and equipment. The board could allocate these costs to fund 49 instead which would then increase the fund 10 fund balance to $7,557,902.68 or 11.3%.

Fund 49 currently has interest earnings of $6,512,483 and $5 million has been allocated to capital maintenance projects approved by the board, leaving a balance of $1,512,483 in funds that are not allocated. Please note we also have two future borrowings that will also earn interest. Also, over $2.5 million in contingency funds are remaining for the Heritage Elementary project.