August 12, 2024 at 5:30 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. SCHOOL BOARD RETREAT/WORKSHOP
Description:
The School Board will continue the retreat/workshop discussion and will focus on dialog related to School Board Governance, Board/Superintendent operations, vision and District Priority Planning.
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IV. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (f), AND (g)
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IV.A. Review Minutes of July 12, 2024 Meetings
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IV.B. Review Individual Administrator, Administrative Support, Teacher Contract Recommendations, Resignations and Retirements
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IV.C. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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IV.D. Review Individual Co-Curricular Contract Recommendations
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IV.E. Review 2024-2025 Department Chairs, Building Coordinators and New Teacher Advisors
Description:
These advisory postions are included on the co-curricular report.
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IV.F. Update on Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
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V. RETURN TO OPEN SESSION
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VI. BOARD DEVELOPMENT WORKSHOP
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VII. APPROVAL OF MINUTES
Description:
Review the minutes for the July 8, 2024 regular meeting, and July 17, 2024 special meeting - BOE Retreat
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VIII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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IX. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of 30 minutes. . Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
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X. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Teacher Update
Description:
Members of the WTA will provide an update on items related to the teaching staff.
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X.B. Board Reports/Action Items
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X.B.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section of the agenda is reserved for any comments from members of the board on meetings they attended over the last month or other informational items.
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X.B.2. Greater Dane County School District Consortium
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XI. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. DEI Committee
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XI.A.1. Review the minutes of the 08/07/24 DEI Committee Meeting.
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XI.A.2. District 3-Year DEI Plan
Description:
Attached please find the Comprehensive 3-Year DEI Plan for the Waunakee Community School District. This plan has been in front of the Committee several times this year in draft form, and this is the final draft for your consideration. The committee is recommending board consideration on a vote 3-0.
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XI.B. Facility Committee Meeting
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XI.B.1. Review Minutes from the 7/29/24, 8/6/24, and 8/9/24 Committee Meeting
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XI.B.2. Consideration of Capital Projects
Description:
The purpose of this agenda item is to request approval of additional projects for districtwide capital maintenance.
Attached please find our budget tracking document for capital projects. Please note that this document has been updated to reflect the July School Board meeting capital projects approvals, the GMP savings for Heritage Elementary School, and $5 million of interest earnings. Administration will review this budget tracking document before reviewing the potential additional capital projects. Also attached please find a request for additional capital maintenance approvals. The requests fit within the remaining funds. The facility committee is recommending approval 3-0.
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XI.C. Co-Curricular Committee
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XI.C.1. Review Minutes of the 7/24/2024 Meeting
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XI.C.2. Co-Curricular Report
Description:
Attached please find the Spring Co-Curricular Report. Athletic Director, Nick Conrad, presented at the Co-Curricular Committee.
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XII. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XII.A. Administrative Reports/Action Items
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XII.A.1. Resolution to Establish a District Expulsion Hearing Officer
Description:
Be it resolved that the Board of Education for the Waunakee Community School District hereby authorizes the appointment of an independent hearing officer for the 2024-2025 school year to determine pupil expulsion from the school under State Statute 119.25 Expulsion of Pupils. Sub (2). This must be a roll call vote.
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XII.A.2. Appoint District Expulsion Hearing Officer for 2024-2025
Description:
The administration is recommending that we continue with Jon Anderson of Husch Blackwell Law Firm as the expulsion hearing officer for the 2024-2025 school year. Attorney Anderson has served the district well through these services and is very timely and thorough in his review and reporting of findings.
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XII.A.3. Appoint Medical Advisor for 2024-2025
Description:
Attached please a memo from Lisa Jondle, Director of Student Services, to continue to work with Dr. William Ranum from the Waunakee Clinic as the District's Medical Advisor.
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XII.A.4. School Board Policy 751 - Student Transportation Services
Description:
The purpose of this agenda item is to review and consider revisions to school board policy 751 - student transportation services. As some background, the school board approved the district hazardous transportation plan at the May board meeting. The Dane County sheriff and Wisconsin DPI have also approved the plan. This agenda item is not regarding the hazardous transportation plan, but rather the transportation distance limit for the new Heritage Elementary.
In May, the board approved utilizing the hazardous transportation plan (Hwy Q and 19) as the new boundaries for the new Heritage. This would mean that the new Heritage does not have consistent transportation boundaries like the other two elementary schools. There are two options for consideration: 1) Continue to align the transportation for the new Heritage with Hwy Q and 19 and revise the board policy for Heritage. 2) Keep the current school board policy for the new Heritage and offer transportation within the boundaries of Hwy Q and 19 and to keep consistency between all 3 elementary schools. We would also need to select the specific location (Woodland Dr or the school building) that would determine the 1-mile limit. Please see the attached map that was provided by Lamers.
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XII.A.5. Resolution Authorizing the School District Budget to Exceed Revenue Limit for Recurring and Non-Recurring Purposes
Description:
The purpose of this agenda item is to request school board approval of the attached resolution. The resolution aligns with the discussion that took place at the school board retreat. The resolution combines both recurring and non-recurring funding in one ballot question. Administration will review the resolution at the meeting.
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XII.A.6. Resolution Providing for a Referendum Election on the Question of the Approval of a Resolution Authorizing the School District Budget to Exceed Revenue Limit for Recurring and Non-Recurring Purposes
Description:
The purpose of this agenda item is to request school board approval of the attached resolution. The resolution aligns with the discussion that took place at the school board retreat. The resolution authorizes the election for the operational referendum question from the prior agenda item. Administration will review the resolution at the meeting.
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XII.A.7. Announcements/Correspondence
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XIII. CONSENT AGENDA
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XIII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of July.
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XIII.B. Finance
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XIII.B.1. Monthly Finance Reports
Description:
Attached you will find the 2023-2024 Budget Status report as of June 30th, 2024 and the Cash Reconciliation report for June 2024.
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XIII.C. 2024 Annual Meeting Agenda
Description:
Attached please find a draft of the 2024 Annual Meeting Agenda. The administration is requesting approval of this agenda as the final preparations are taking place.
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XIII.D. Consideration Cash Flow Borrowing Process
Description:
The purpose of this agenda item is to request School Board approval for a cash flow borrowing process. The administration utilizes the financial advisor PMA to conduct the annual cash flow borrowing process.This year we will participate in a PMA cash flow borrowing pool that includes other school districts in the same borrowing situation as Waunakee.
Here is the process for cash flow borrowing with PMA:
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XIII.E. Consideration of Employee Handbook for Substitute Teaching Staff.
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XIII.F. Gifts & Student Trips
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XIII.F.1. Gifts
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XIII.F.2. Student Trips
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XIII.G. Approve Individual Administrator, Administrative Support, Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XIII.H. Consideration of 2024-2025 Department Chairs, Building Coordinators and Staff Development Representatives
Description:
These advisory positions are included on the co-curricular staff report.
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XIV. BOARD BUSINESS
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XV. FUTURE AGENDAS AND MEETINGS
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XV.A. Agenda Items for Next Meeting
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XV.B. Special Meeting
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XV.C. Budget Committee
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XV.D. Co-Curricular Committee
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XV.E. Curriculum Committee
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XV.F. Facility Committee
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XV.G. Human Resources Committee
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XV.H. Policy Committee
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XV.I. DEI Committee
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XVI. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVII. RETURN TO OPEN SESSION
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XVIII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XIX. ADJOURN
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