May 7, 2024 at 7:30 AM - Facility Committee Meeting

Description:  The purpose of this agenda item is to provide an update on the schedule and finances for the Heritage Elementary School project. An updated financial report related to contingency funds and change orders has been attached. Administration will provide a verbal update on the project schedule. Rich Stoffels from Vogel will be in attendance at the meeting and will review a proposed change order that falls into the financial threshold that requires facility committee approval. An attachment has been provided that Rich will review with the committee.

Description:  District administrators (Guttenburg, Summers, and Dye) had the opportunity to attend the Middle School Bid Day on April 16th. Vogel Bros has prepared a presentation that provides a high level overview of the bidding process. In addition, Vogel is requesting approval of the following subcontractors: fire protection, concrete reinforcement, and concrete redi-mix.

Description:  The facility committee/school board approved an LED project for the high school at the March meetings for $1,440,850. Administration has worked with Westphal to obtain updated quotes for both Prairie and Arboretum. The quotes are attached. The quotes for Arboretum and Prairie total up to $1,372,500. Materials have been ordered and staffing has been secured to work on the projects. However, Westphal is willing to redirect the work away the from the high school and towards Prairie and Arboretum. Administration is requesting facility committee feedback. 

Description:  Based on the direction provided by the facility committee, the Bethel Circle plans were sent out for bid. The bid results were included in the middle school presentation. There are two options for consideration. One option is a slight increase in the referendum approved budget and the second option requires value engineering to get back to the referendum approved budget. Administration is requesting feedback from the committee on this topic.

Description:  The purpose of this agenda item is to provide an update on capital projects, and request consideration of additional projects for districtwide capital maintenance.

Attached please find our budget tracking document for capital projects. Please note that this document has been updated to reflect the April School Board meeting capital projects approvals/reversal of decisions at the high school, the GMP savings for Heritage Elementary School, and $5 million of interest earnings. Administration will review this budget tracking document before reviewing the potential additional capital projects. Also attached please find a request for additional capital maintenance approvals. The requests fit within the remaining funds.