April 8, 2024 at 6:30 PM - Regular Meeting
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I. CALL TO ORDER
Description:
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION - PER WISCONSIN STATUTES 19.85 (1)(c)(f) and (g)
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III.A. Review Minutes of March 11, 2024 meeting
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III.B. Review Individual Teacher/Administrator Contract Recommendations, Leave Requests, Resignations and Retirements
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III.C. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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III.D. Review Individual Co-Curricular Contract Recommendations and Individual Coaches Performance Evaluations
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III.E. Review Summer School Contract Recommendations
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III.F. Discussion with the Board on the District's Status and Response Related to Litigation Involving the School District
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IV. RETURN TO OPEN SESSION - BEGIN REGULAR AGENDA
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V. BOARD DEVELOPMENT WORKSHOP
Description:
If time allows between the Closed Session and the start of the Regular Meeting Agenda, the Board may use this time for Board Development.
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VI. APPROVAL OF MINUTES
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VI.A. Review Minutes of March 11, 2024 Regular Meeting.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of 30 minutes. . Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
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IX. TEACHING STAFF, STUDENTS, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Staff Report
Description:
Members of the WTA will provide an update to the Board from the Teachers.
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IX.B. Student Report
Description:
Victoria Raemisch and Kendall Haviland are the student representatives from the high school and will be present to report to the board on what is occurring at the high school.
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IX.C. Board Reports/Action Items
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IX.C.1. Individual Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
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IX.C.2. National Teacher Appreciation Week Board Correspondence
Description:
National Teacher Appreciation Week is May 6-10, 2024. Mark Hetzel has been working with Communication Specialist, Anne Blackburn, on a draft correspondence they would like consideration from the Board on sending to all staff during the week of May 6th. Please see the attached draft correspondence. They are seeking board feedback and consideration.
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IX.C.3. Spring Election Update
Description:
The Canvass of the April 2nd School Board Election Results will take place on Monday April 8th, with an additional date set for Tuesday, April 9th, to be used if necessary. Rebecca McDonough will announce the final results to the Board and to the candidates once the canvass is complete.
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IX.C.4. Consideration of Mental Health Awareness Flag Resolution
Description:
Attached please find a resolution submitted by Dawn Heinrichs for the Board to consider flying the Mental Health Flag at its buildings during the month of May, which is designated as Mental Health Awareness Month.
At the Regular Board Meeting on April 11, 2022, the Board approved on a 5-2 vote a resolution to fly the Mental Health Flag during the month of May for 2022, only. At that same meeting, the Board approved on a 7-0 vote "that this be the last flag request to consider until after the Supreme Court case is determined and defined". The Supreme Court case referenced is Shurtleff v. City of Boston. That case has been heard by the Supreme Court and they have provided a ruling. If you are interested in the case, it is attached for your reference. In consulting with our attorney, this case informs our work by defining speech as either Government Speech or Individual Speech. Without getting too deep into these definitions, Government Speech is speech that is a generally held belief of a governmental body that is articulated by a body -- in general, a government entity has the right to speak for itself. In our case, the Board can determine what it wants to say through voting on items like a resolution. Individual Speech, in the case of a school district, would be if we allowed groups or individuals to ask us to share their speech and we do so. That is not Government Speech necessarily, and we have limited ability to deny further requests. This is the question addressed in Shurtleff v. City of Boston. The commemorative flags, aside from the U.S. and Wisconsin flags, that Waunakee Community School District currently flies are each Board approved via resolutions that are published in the policy section of the District's website. The resolution that is being brought forward as the subject for this agenda item would constitute Government Speech if approved by the Board.
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X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Curriculum Committee
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X.A.1. Review the minutes of the 03/19/24 meeting.
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X.A.2. K-4 Math Curriculum Approval
Description:
Amy Johnson will provide an update on elementary mathematics, focusing on the outcome of the materials pilot. The recommendation is to adopt the Imagine Learning Illustrative Mathematics resource.
Attached please find the presentation that she will use for this agenda item. Since Ms. Johnson needs to move forward with planning to solidify staff development and purchase materials, I am requesting that the Board approve this curriculum recommendation on Monday night. Other textbook adoptions will take place in May.
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X.A.3. Act 20 Reading Curriculum Update
Description:
Amy Johnson will provide an update on ACT 20 and our local implementation of its requirements based on guidance available to date from the state level. Attached please find the presentation that she will use for this agenda item.
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X.B. Human Resources Committee Meeting
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X.B.1. Review the minutes from the 4/2/24 meeting.
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X.B.2. Consideration of the 2024-25 Employee Benefits Plan
Description:
The attached documents outline the proposed changes to the district health insurance plan and a new offering called a Family Reimbursement Account, recommended by the Insurance Committee and recommended by the Human Resources Committee on a 3-0 motion.
The district also offers dental, voluntary vision, term life, voluntary short-term disability and long-term disability insurances, but the corresponding rates and/or employee costs are not changing for 24/25.
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X.C. Policy Committee
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X.C.1. Review the minutes from the 4/4/24 meetings
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X.C.2. Policies for Discussion, Review & Consideration
Description:
Attached please find the policy summary grid that highlights each policy that is on the agenda for the April 8th Board Meeting. The policies on the agenda have been reviewed by the administration, the committee chair, and the Policy Committee. The administration will provide highlights of the policies being brought forward to the board for consideration, and will answer questions related to the items on the agenda.
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X.C.2.a. 447.3 Student Suspension
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X.C.2.b. 460 Student Scholarships
461 Wisconsin Acadeic Excellence Scholarship 462 Wisconsin Technical Excellence Scholarship
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X.C.2.c. 510 Personnel Policy Goals
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X.C.2.d. 521 Staff Involvement in Decision making
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X.C.2.e. 521.1 Board-Staff Communications
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X.C.2.f. 522.1 Alcohol and Drug Free Workplace
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X.C.2.g. 522 Staff Conduct
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X.C.2.h. 522.3 Employee Misconduct Reporting
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X.C.2.i. 523 Staff Health and Safety
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X.C.2.j. 523.1 Employee Health Examinations
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X.C.2.k. 523.2 & 523.2R Employee Assistance Program (EAP) Procedures
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X.C.2.l. 523.3 and 523.3 R Employee's Right to Know
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X.C.2.m. 523.4 Employee Wellness
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X.C.2.n. 523.5 and 523.5 R Infection control/Bodily Fluids/Bloodborne Pathogens
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X.C.2.o. 524 Staff Ethics
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X.C.2.p. 524.1 Conflicts of Interest
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X.C.2.q. 525 Staff Participation in Community Affairs
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X.C.2.r. 526 Personnel Records
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X.C.2.s. 528 Staff-Student Relations
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X.D. Facility Committee Meeting
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X.D.1. Review the minutes from the 4/5/24 Meeting
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X.D.2. District Capital Maintenance Projects
Description:
The purpose of this agenda item is to provide an update on capital projects, and request approval of additional capital projects for HVAC and districtwide maintenance.
Attached please find our budget tracking document for capital projects. Please note that this document has been updated to reflect the March School Board meeting capital projects approvals, the GMP savings for Heritage Elementary School, and $5 million of interest earnings. Administration will review this budget tracking document before reviewing the potential additional capital projects. Also attached please find a request for additional capital maintenance approvals. The requests fit within the remaining funds. The facility committee is recommending approval on a 3-0 motion.
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X.D.3. Update on Heritage Elementary Change Order
Description:
The purpose of this agenda item is to provide an update on the finances for the Heritage Elementary School project. An updated financial report related to contingency funds and change orders has been attached. Rich Stoffels from Vogel was in attendance at the facility committee meeting and reviewed a proposed change order that falls into the financial threshold that requires facility committee approval. An attachment has been provided that Rich reviewed with the committee. The facility committee approved this change order request. No action is required by the school board.
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X.D.4. Update on High School Project
Description:
At the March board meeting, the school board approved the contract extensions for both Vogel and EUA for the high school campus. As a result of that approval, the district is reviewing the planned summer 2024 maintenance projects. Attached please find a map of the high school building that includes some potential changes to the summer 2024 maintenance projects. Jay Thomsen from Vogel reviewed the attached document with the facility committee. The facility committee is recommending holding on the work identified in the map for the areas in blue with lines through it, the library flooring, and the terrazzo flooring repairs.
In addition, Vogel Bros. completed some additional scope review for the casework supply and would like approval to award to Hillcraft in lieu of Wynn Jones as previously approved.
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X.E. Budget Committee Meeting
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X.E.1. Review Minutes from the 4/5/24 Meeting.
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X.E.2. Hazardous Transportation Areas Report
Description:
The purpose of this agenda item is to review the draft traffic analysis study. Attached please find the maps of each school that was evaluated. Administration will review each map with the board, share recommendations and request feedback. The budget committee reviewed these maps, but no recommendation was requested. Consultants TADI will be available during the meeting to answer any questions.
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X.E.3. Approval of New Positions for 2024-25 School Year
Description:
Administration reviewed the next steps in the 2024-25 budget planning process with the budget committee. Attached please find a memo that outlines accounting changes and FTE additions for the 2024-25 school year. These FTE additions are the highest priorities based on the building/department meetings. The budget committee is recommending approval on a 3-0 motion.
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Administration Reports/Action Items
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XI.A.1. Update on District 4K Program
Description:
Miranda Moe, Assistant Principal at Arboretum Elementary and District 4K Coordinator, will be present at Monday's Board Meeting to share an update on the District's 4K program. The Board has not received a report on 4K for several years, and Ms. Moe will provide an update on the current status of this program and the work she is doing with our community partners.
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XI.A.2. Presentation on TIF District Impacts on School Districts
Description:
The purpose of this agenda item is to review the connection between the Wisconsin School Financial System and tax incremental districts. Attached please find a presentation that Steve presented at the Village of Waunakee Community Development Authority meeting. Administration will review the presentation at the meeting.
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XI.A.3. Announcements
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of 03/31/2024 and the Cash Reconciliation report for February 2024.
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XII.C. Fund Raising Approval - WCHS Science and Service Trip
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XII.D. Safety Drills Report
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XII.E. 2024-2025 Dane County New Teacher Project Shared Service Contract
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XII.F. Consideration of the 2024-2025 CESA 2 Contract
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XII.G. Consideration of the 2024-2025 CESA 5 Contract
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XII.H. Gifts and Field Trips
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XII.H.1. Gifts
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XII.H.1.a. Kohler Engine Donation >$5000
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XII.H.2. Field Trips
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XII.H.2.a. Physics II Trip EMDC Championships - Rochester MN April 18 - 19, 2024
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XII.H.2.b. Physics Trip to Illinois - May 17, 2024
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XII.H.2.c. MS Washington DC Trip (Final) June 9-15, 2024
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XII.I. Approve Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XII.J. Approve Summer School Contract Recommendations
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XIII. BOARD BUSINESS
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XIII.A. Board Reorganization
Description:
For the Board Reorganization, Rebecca will provide all Board Members with a document to choose their committee preferences.
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XIII.B. Correspondence
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Agenda Items for Next Board Meeting
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XIV.B. Special Meetings
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XIV.C. Budget Committee
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XIV.D. Co-Curricular Committee
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XIV.E. Curriculum Committee
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XIV.F. Facilities Committee
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XIV.G. Insurance Committee
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XIV.H. Human Resources Committee
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XIV.I. Policy Committee
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XIV.J. DEI Committee
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XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under Agenda Item III
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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