March 11, 2024 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION - PER WISCONSIN STATUTES 19.85 (1)(c)(f) and (g)
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III.A. Review Minutes of February 12, 2024 Meeting
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III.B. Review Individual Administrator/ Administrative Support Contract, Contract Extensions, and Recommendations.
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III.C. Review Individual Teacher Contract Recommendations, Contract Extensions, and Resignations
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III.D. Review Individual Co-Curricular Contract Recommendations
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III.E. Review Summer School Contract Recommendations
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III.F. Discussion with the Board on the District's Status and Response Related to Litigation Involving the School District.
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III.G. Update to the Board on a Matter Involving Educational Programming and Services for a Student.
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IV. RETURN TO OPEN SESSION - BEGIN REGULAR AGENDA
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V. BOARD DEVELOPMENT WORKSHOP
Description:
If time is available, the Board may use this agenda time to discuss Board operations, processes, or planning future meetings.
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V.A. Review of Staff Listening Sessions
Description:
The Board will review their staff listening sessions and determine their next steps to share the feedback with the administration and schools.
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V.B. Plan for Student Listening Sessions
Description:
Tim Schell will provide the Board with an update on the schedule for meeting with student groups at the high school. The protocol for these meetings is attached for your reference.
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VI. APPROVAL OF MINUTES
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VI.A. Review minutes of February 12, 2024 Regular meeting and the March 6, 2024 Special Meeting.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of 30 minutes. . Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
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IX. TEACHING STAFF, STUDENTS, & BOARD REPORTS/RECOMMENDATION/ ACTION ITEMS
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IX.A. Teacher Report
Description:
Members of the WTA will provide an update to the Board from the teachers.
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IX.B. Student Reports
Description:
Victoria Raemisch and Kendall Haviland are the student representatives from the high school and will be present to report to the Board on what is occurring at the high school.
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IX.C. Board Reports/Action Items
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IX.C.1. Individual Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section of the agenda is reserved for any comments from members of the board on meetings they attended or other informational items.
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IX.C.2. Evaluation Schedule
Description:
Evaluation of the Superintendent and the Board's Self-Evaluation will take place at a Special Board Meeting scheduled for April 9, 2024 @ 5:30PM
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IX.C.3. Report on District Priorities
Description:
Randy Guttenberg will provide the Board with an update on the District Priorities. The slides for that presentation are attached for the Board's review.
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X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Curriculum Committee
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X.A.1. Review February 15, 2024 Meeting Minutes
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X.A.2. Consideration of Freshman Academy at the High School for 2024-2025
Description:
Attached please find a presentation about the establishment of a Freshman Academy at the high school as part of the Alternative Education Program. This concept was presented to the Curriculum Committee by Brian Borowski and members of the Alternative Education Department Staff. There are no financial implications for this proposal as existing staff can manage this change in programming. The Committee is recommending the Academy to the full board on a 3-0 vote.
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X.B. Human Resources Committee
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X.B.1. Review March 4, 2024 Meeting Minutes
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X.C. Facility Committee
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X.C.1. Review Minutes of March 5, 2024 Meeting
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X.C.2. Approval of Middle School Demolition/Earthwork Bids
Description:
The purpose of this agenda item is to request approval of the demolition/earthwork bids for the new Middle School. Bids are attached. We will be requesting board approval for the March board meeting. The facility committee is recommending approval 3-0.
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X.C.3. Approval of High School Capital Maintenance Bids
Description:
The purpose of this agenda item is to request approval of the bids for the high school capital maintenance work. The bids related to this agenda item have been managed by Vogel Bros. The facility committee is recommending approval 3-0.
Please note that the cost of these projects approved under this agenda item are funded through the targeted projects approved in the referendum as well as the capital maintenance funds from the referendum. Please see the attachment for the capital maintenance funds that shows both the high school projects, managed by Vogel, and the capital maintenance managed by the district. Attached please also find the presentation that Vogel prepared for the facility committee.
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X.C.4. Approval of Districtwide Capital Projects
Description:
The purpose of this agenda item is to request approval of additional districtwide capital maintenance projects. The facility committee is recommending approval 3-0.
Attached please find our budget tracking document for capital projects. Please note that this document has been updated to reflect the February School Board meeting capital projects approvals, the GMP savings for Heritage Elementary School, and $5 million of interest earnings. Administration will review this budget tracking document before reviewing the potential additional capital projects. Also please find attached the list of additional capital maintenance projects. Administration will share a high level overview of these projects at the meeting.
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X.D. DEI Committee
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X.D.1. Review the 3/5/24 DEI Committee Minutes.
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X.E. Budget Committee
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X.E.1. Review March 8, 2024 Meeting Minutes
Description:
Attached please find the minutes from the March 3 budget committee meeting.
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X.E.2. Approval of Lamers Contract Extension
Description:
The purpose of this agenda item is to request approval of our contract extension with Lamers. After feedback from the committee in January and February, the extension has been updated to include language regarding parameters for yearly increases and clarification that the performance incentives can both increase and decrease the yearly CPI increase. The budget committee is recommending approval 3-0.
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Administration Report/Action Items
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XI.A.1. Marketing Apprenticeship/Interns Presentation Regarding Marketing Opportunities and Ideas for the School District
Description:
The marketing youth apprenticeship students, who work with Anne Blackburn, will be at Monday's Board Meeting to present an update on their work for the year. Their slide-deck is attached for your reference, along with associated documents that they will reference as part of their presentation.
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XI.A.2. Follow-up Items from the March 6th Special Board Meeting
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XI.A.2.a. Consideration of Community Survey and Provide Direction on Key Variables/Questions
Description:
The purpose of this agenda item is to request approval of the final draft of the community survey. Attached please find an updated draft of the community survey based on the March 6th special board meeting.
Administration will review the updates with the board. Administration is recommending approval at the March board meeting, so the survey can be distributed to the community in early April.
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XI.A.2.b. Consideration of Architect and Construction Management Extensions for Current Middle School and High School Campus Planning
Description:
The purpose of this agenda item is to request approval of the contract extensions as outlined by both EUA and Vogel. Attached please find communication from each firm on their willingness to extend the contract terms from the November 2022 referendum to a potential November 2026 high school campus referendum. Administration is recommending approval.
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XI.A.3. Correspondence
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of February 29, 2024 and the Cash Reconciliation report for January 2024.
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XII.C. Early College Credit Program and Start College Now Applications
Description:
The applications and student summary provided by Michelle McGlynn, School to Career & CTE coordinator can be found under the Extras tab for this agenda item. These attachments will be blocked from public view due to pupil privacy
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XII.D. Safety Drills
Description:
Attached please find the safety drill report for the past month. This report is required by the DOJ for board of education review.
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XII.E. Consideration of F1-Visa Students for 2024-2025 School Year
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XII.F. Gifts & Field Trips
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XII.F.1. Gifts
Description:
Meffert Oil Pride Pump doncation (Jan. & Feb) $2000
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XII.F.2. Field Trips
Description:
2025 Science & Service Trip to Sweden & Denmark
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XII.G. Approve Individual Administrator, Admin. Support, Teacher, Contract Extensions, Co-Curricular, Support Staff and Custodial Recommendations, Resignations, Leaves & Retirements
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XII.H. Approve Summer School Contract Recommendations
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XIII. BOARD BUSINESS
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XIII.A. Legislative Update
Description:
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Agenda Items for Next Board Meeting
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XIV.B. Special Board Meeting
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XIV.C. Budget Committee
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XIV.D. Co-Curricular
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XIV.E. Curriculum Committee
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XIV.F. Facility Committee -
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XIV.G. Human Resources Committee
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XIV.H. Policy Committee
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XIV.I. DEI Committee
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XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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