March 5, 2024 at 7:30 AM - Facility Committee Meeting

Description:  The purpose of this agenda item is to provide an update on the schedule and finances for the Heritage Elementary School project. An updated financial report related to contingency funds and change orders has been attached. Administration will provide a verbal update on the project schedule. 

Description:  The purpose of this agenda item is to review the demolition/earthwork bids for the new Middle School. Bids are attached. We will be requesting a facility committee recommendation for the March board meeting. 

Description:  The purpose of this agenda item is to review the bids for the high school capital maintenance work. The bids related to this agenda item have been managed by Vogel Bros. Bids will be provided at the meeting. Adminstration is seeking a committee recommendation for the March board meeting.

Please note that the cost of this project approved under this agenda item are funded through the targeted projects approved in the referendum as well as the capital maintenance funds from the referendum. Please see the attachment for the capital maintenance funds that shows both the high school projects, managed by Vogel, and the capital maintenance managed by the district.

Description:  The purpose of this agenda to request a review of the high school flooring replacement that is a part of the high school remodeling work. At the February board meeting, the board approved a not to exceed $1M with Randy's approval for this project. Since this meeting, the flooring product has been switched, which allows for Vogel to present bids to the school board. 

Bids are shown in the presentation in the previous agenda item. Adminstration is seeking a committee recommendation for the March board meeting.

Description:  The purpose of this agenda item is to provide an update on capital projects, and request consideration of additional capital projects for HVAC and districtwide maintenance.

Attached please find our budget tracking document for capital projects. Please note that this document has been updated to reflect the February School Board meeting capital projects approvals, the GMP savings for Heritage Elementary School, and $5 million of interest earnings. Administration will review this budget tracking document before reviewing the potential additional capital projects. 

Description:  The purpose of this agenda item is to provide an update on the LED lighting project. The district has installed two pilot LED lighting classrooms at Prairie Elementary. We have received feedback from staff at Prairie as well as administration before bringing LED lighting proposals to the facility committee.

The feedback indicated a strong preference for the LED that matches the new schools. Attached please find updated proposals. Administration is seeking a recommendation for the March board meeting. The high school LED project is being recommended for the summer of 24. The Prairie and Arboretum projects will continue to be evaluated as additional funding becomes available. 

Allie Dye and Steve Summers are working with our legal counsel to determine eligibility for the federal tax credit incentive program. The initial review indicates that the high school would be eligible for these funds. Further review continues on additional buildings. 

Description:  The purpose of this agenda item is to review the clock/bell/PA project. Attached please find proposals for new systems at Arboretum and the High School. These are the three remaining schools without modern clock/bell/PA systems. We have attached a quote from Singlewire for the operation of the speakers for new clock/bell/PA systems for Arboretum and the High School.

Based on the facility committee feedback from February, the middle school has been removed from these quotes. Administration is seeking a recommendation for the March board meeting. The high school clock/bell/PA project is being recommended for the summer of 24. The Arboretum project will continue to be evaluated as additional funding becomes available.   

Description:  The purpose of this agenda item is to review a request from the baseball program for a facility modification/addition. The baseball program is requesting approval to modify the lower level of the pressbox to be able to sell concessions at games. The modification of the pressbox would then require of the addition of a storage facility for baseball equipment. Per board policy, facility additions would require approval from the facility committee. 

The facility committee in February requested additional information on this project. Scott Bauer from the maintenance team has confirmed that the pressbox is structurally sound and can be modified with a window. Scott will be receiving a quote from Vogel for this work. Scott has also researched storage shed options and the attachment provides a higher quality storage option. These projects have been added to the capital projects list. Additional athletic field projects will be placed on hold, pending the development of a master plan. This project was in discussion prior to requesting the development of a master athletic plan from EUA.