February 8, 2024 at 7:30 AM - Facility Committee Meeting
Agenda |
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I. CALL TO ORDER
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II. ROLL CALL
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III. APPROVE AGENDA
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IV. PUBLIC COMMENTS
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V. HERITAGE ELEMENTARY SCHOOL
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V.A. Update on Schedule/Finances
Description:
The purpose of this agenda item is to provide an update on the schedule and finances for the Heritage Elementary School project. An updated financial report related to contingency funds and change orders has been attached. Administration will provide a verbal update on the project schedule.
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V.B. Moving Quotes
Description:
The purpose of this agenda item is to review moving quotes for the Heritage Elementary move. We have attached quotes from two vendors. Dan Carter, John Cramer, and John Gillis have been involved in reviewing the facilities for both vendors. The quote from SFI, a Waunakee-based business, is a lower cost option overall compared to Coakley. The SFI facility is located in Waunakee. Administration is requesting a facility committee recommendation for the February board meeting.
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V.C. Custodial Maintenance Equipment
Description:
The purpose of this agenda item is to review custodial maintenance equipment purchases for the new Heritage Elementary. Attached please find a list developed by John Cramer. Please note that John has researched robotic equipment and has determined that the return on investment is not a fit at this time for Heritage. John will be available at the meeting for any questions.
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VI. NEW MIDDLE SCHOOL
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VI.A. Abatement Contract
Description:
The purpose of this agenda item is to review the abatement bids for the demolition of the existing Heritage Elementary. Please note that bids are not attached at this time, but will be provided at the meeting. Vogel is working with EMC, the district's environmental consultant. We will be requesting a facility committee recommendation for the February board meeting.
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VII. WAUNAKEE HIGH SCHOOL
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VII.A. Update on Planning Process
Description:
The purpose of this agenda item is to review the planning process for the high school referendum work. Attached please find a presentation that was developed jointly by EUA and Vogel. The presentation will be reviewed at the meeting.
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VII.B. Approval of Flooring
Description:
The purpose of this agenda to request a review of the high school flooring replacement that is a part of the high school remodeling work. No attachment is provided at this time. Administration intends to provide information at the committee meeting on this topic so that the flooring can be purchased in time for the work to take place this summer. Administration is requesting a facility committee recommendation for the February board meeting.
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VIII. BETHEL CIRCLE REMODEL
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VIII.A. Update on Planning Process
Description:
The purpose of this agenda item is to review the Bethel Circle remodeling referendum project. Please see the previous agenda item presentation which also includes information on Bethel Circle. No action is requested on this agenda item.
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IX. CONSIDERATION OF CAPITAL PROJECTS
Description:
The purpose of this agenda item is to provide an update on capital projects, and request consideration of additional capital projects for HVAC and districtwide maintenance.
Attached please find our budget tracking document for capital projects. Please note that this document has been updated to reflect the January School Board meeting capital projects approvals, the GMP savings for Heritage Elementary School, and $5 million of interest earnings. Administration will review this budget tracking document before reviewing the potential additional capital projects.
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IX.A. Districtwide Capital Maintenance Projects
Description:
The purpose of this agenda item is to request consideration of district wide maintenance projects. Attached please find an updated capital maintenance projects prioritization list, along with supporting information. John Cramer, Scott Bauer, and Steve Summers have met with each building principal and Nick Conrad to develop comprehensive capital maintenance projects for the February facility committee meeting.This month's requests are related to projects that can be completed in the summer of 2024. Administration is requesting approval of the projects identified. Administration also intends to provide additional information on each of the projects identified below.
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IX.A.1. Solar System
Description:
The purpose of this agenda item is to provide additional details on the solar proposals included in the districtwide capital maintenance list. Administration is recommending expanding the solar system previously approved at the new Heritage, the Intermediate school, and the middle school. Allie Dye and Steve Summers are working legal counsel to ensure the district's eligibility for the federal direct pay program. Please see the attached communication drafted by our legal team.
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IX.A.2. LED Lighting
Description:
The purpose of this agenda item is to provide an update on the LED lighting project. The district has installed two pilot LED lighting classrooms at Prairie Elementary. We are requesting feedback from staff at Prairie as well as administration before bringing LED lighting proposals to the facility committee. Allie Dye and Steve Summers are working with our legal counsel to determine eligibility for the federal tax credit incentive program. Eligibility is not determined at this point. No action is requested on this item.
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IX.A.3. Clock, Bell & PA System
Description:
The purpose of this agenda item is to review the clock/bell/PA project. Attached please find proposals for new systems at Arboretum, the Middle School, and the High School. These are the three remaining schools without modern clock/bell/PA systems. We have attached a quote from Singlewire for the operation of the speakers for new clock/bell/PA systems for all the schools.
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IX.A.4. Varsity Softball Field
Description:
The purpose of this agenda item is to review the varsity softball field project. The facility committee has previously approved the design planning process. Attached please find the most recent version of the design for the varsity softball field. Nick Conrad has been working with the softball community to gather their feedback on the design. Administration will have a project budget available by the date of the facility committee meeting. The project budget will include batting cages, an audio system, and a backstop netting system. The remaining aspects of the design will be reviewed at a later date. Administration will be requesting a facility committee recommendation for the February board meeting.
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IX.A.5. Varsity Baseball Field
Description:
The purpose of this agenda item is to review a request from the baseball program for a facility modification/addition. The baseball program is requesting approval to modify the lower level of the pressbox to be able to sell concessions at games. The modification of the pressbox would then require of the addition of a storage facility for baseball equipment. Per board policy, facility additions would require approval from the facility committee. There are no attachments for this agenda item.
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X. FUTURE MEETINGS
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XI. ADJOURN
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