November 13, 2023 at 5:30 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTUES 19.85 (1) (c), (e) and (f)
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III.A. Review Closed Session Minutes for 10/09/23 regular meeting and 10/23/23, 10/30/23, 11/1/23 11/9/23 & 11/10/23 special meetings.
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III.B. The school board will deliberate in closed session to identify the individual to whom they will offer a contract for the position of superintendent. The Board may take action in closed session, if necessary and appropriate.
Description:
The school board's intent is to bring a contract recommendation to the December School Board Meeting for action, thereby finalizing the superintendent search and naming the next superintendent, who will begin their duties on July 1, 2024.
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III.C. Review Individual Teacher/Administrator Contract Recommendations, Resignations and Retirements
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III.D. Review Individual Co-Curricular Contract Recommendations
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III.E. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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IV. RETURN TO OPEN SESSION
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V. BOARD DEVELOPMENT WORKSHOP
Description:
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VI. APPROVAL OF MINUTES
Description:
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VI.A. Review Open Session Minutes for 10/09/23 regular meeting and 10/23/23 Special meeting.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any school district related items. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Past practice has allowed 30 minutes for this section of the agenda.
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IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Student Report
Description:
Victoria Raemisch and Kendall Haviland are the high school student representatives this year who will provide an update to the Board on events from the high school.
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IX.B. Teacher's Update
Description:
Representatives from the Waunakee Teachers Association will provide an update on some of the work they are doing in the district.
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IX.C. Board Reports/Action Items
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IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section is reserved for any comments from members of the Board on meetings they attended or other informational items.
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IX.C.2. Update on the Superintendent Search Process
Description:
Joan Ensign will provide an update on the superintendent search process.
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IX.C.3. Spring Board Election
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IX.C.3.a. Notice of School Board Election
Description:
Attached is the Notice of the April 2024 School Board Election. Ted Frey (Town of Wesport/City of Madison), and Mark Hetzel (Town of Vienna) seats are on the ballot this spring.
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IX.C.3.b. Notification of Non-Candidacy
Description:
Attached is the Notification of Non-Candidacy should an incumbent choose not to run for reelection this spring. The deadline for an incumbent to file the non-candidacy form is December 22, 2023 at 5:00 p.m.
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X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Curriculum Committee
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X.A.1. Review 10/16/23 Meeting Minutes
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X.A.2. New Course Proposals
Description:
Attached please find new course proposals for Unified Physical Education and Spanish Language Arts 2. Both courses have advanced through the internal review process, are being recommended for approval from the Curriculum Committee, and are on the agenda for full Board consideration.
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X.A.3. Middle School Schedule Proposed Changes
Description:
Jeff Kenas, principal at the middle school, will be present at the November Board Meeting to review the scheduling options being considered at the middle school and the administrative recommendation. The Curriculum Committee has approved this plan for consideration by the full Board, and the administration is seeking approval of the overall concept so that planning and budget development can move forward.
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X.B. Policy Committee Meeting 11/01/23
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X.B.1. Review Minutes from the 11/01/23 Meeting.
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X.B.2. Policies for Discussion, Review, and Consideration
Description:
Attached please find the summary spreadsheet for the policies that will be reviewed at the meeting. These policies have been reviewed by the administration and the policy committee chair prior to movement to the committee for consideration. These policies are being recommended to the full Board by the Policy Committee.
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X.B.2.a. 432, 432 Rule, 432 Exhibit 1, 432 Exhibit 2 School Attendance Areas
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X.B.2.b. 434 Release time for Students Work Experience
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X.B.2.c. 434.1 Responsibility Release Program Description
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X.B.2.d. 435 & 435 Rule Student Dismissal Precautions
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X.B.2.e. 440 Student Expression Activities
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X.B.2.f. 442 Student Invovlement in Decisionmaking
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X.B.2.g. 442.1 Student Government
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X.B.2.h. 442.2 Student Representation to the Board
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Administrative Reports/Action Items
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XI.A.1. 2023 and 2024 Summer School Updates
Description:
Sheila Weihert, principal at Arboretum Elementary and Summer School Coordinator, will be present at Monday's Board Meeting to review Summer School 2023 and seek approval for course offerings for Summer School 2024.
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XI.A.2. Transportation Discussion
Description:
The purpose of this agenda item is to discuss transportation related topics as we prepare for the policy committee review of transportation and the opening of the new Heritage Elementary for the 2024-25 school year. Attached please find a presentation and a consultant proposal that we will review during the meeting.
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XI.A.3. Announcements
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of October 2023. Please feel free to reach out to Allie Dye at alexandradye@waunakee.k12.wi.us if you have any questions.
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of October 31, 2023 and the Cash Reconciliation report for September 2023
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XII.C. Consideration of School Safety Drills.
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XII.D. Consideration of Exchange Student
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XII.E. Gifts and Field Trips
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XII.E.1. Gifts
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XII.E.1.a. Meffert Oil - Pride Pump Campaign - $1000
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XII.E.1.b. The Lone Girl - Golf Outing Donation - $2555.00
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XII.E.1.c. Waunakee One Stop BP - Preet & Kabir Ghuman owners. $1000
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XII.E.2. Field Trips
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XII.F. Approve Individual Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XIII. BOARD BUSINESS
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XIII.A. Conventions/Workshops
Description:
The State Education Convention is January 17-19, 2024. You may view details on WASB website at https://wasb.org/meeting-and-events/convention/?utm_source=HL&utm_medium=MarketingAutomation&utm_campaign=WisconsinAssociationofSchoolBoards&_zs=59LDm&_zl=7MDk2
Participants need to register. Early Bird registration is December 15th. School District's and CESA's will be provided a rebate if they register 5 or more board members & administrators. We have hotel rooms reserved at the Double Tree by Hilton If you are interested in attending , please let Rebecca know by the December board meeting. Rebecca will register you and arrange a hotel room for you. Attached you will find a registration form to complete. If you have any questions, please feel free to contact Rebecca.
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XIII.B. Legislative Update
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XIII.C. Correspondence
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Agenda Items for Next Meeting
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XIV.B. Special Meeting
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XIV.C. Budget Committee
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XIV.D. Co-Curricular Committee
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XIV.E. Curriculum Committee
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XIV.F. Facility Committee
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XIV.G. Human Resources Committee
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XIV.H. Policy Committee
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XIV.I. DEI Committee
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XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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