October 9, 2023 at 6:30 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTUES 19.85 (1) (c)(f) and (g).
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III.A. Review Minutes of 9/11/23 Meeting
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III.B. Review Individual Teacher Contract Recommendations, Resignations and Retirements
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III.C. Review Individual Co-Curricular Contract Recommendations
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III.D. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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III.E. Discussion with the board on the district's status and response related to litigation involving the School District, and to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved re: Altria vaping lawsuit settlement.
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III.F. Review and Take Action on Student Discipline/Expulsion Recommendation
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IV. RETURN TO OPEN SESSION
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V. BOARD DEVELOPMENT WORKSHOP
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VI. APPROVAL OF MINUTES
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VI.A. Review Minutes from 9/11/23 regular meeting and the 10/2/23 Special Meeting.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
The Board of Education provides a public listening session for the public to comment on any item related to the governance or management of the WCSD. A copy of Board Policy 187 - Public Participation at Board Meetings is attached for your reference. Each commenter will be allowed 3 minutes. A total of 30 minutes will be allowed for this item
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IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Student Reports
Description:
High School Student Council Representatives, Victoria Raemisch and Kendall Haviland, will report to the Board on events and matters at the high school.
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IX.B. Teacher Update
Description:
Representatives of the teaching staff will provide an update to the Board.
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IX.C. Board Reports/Action Items
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IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section is reserved for any comments from members of the board on meetings they attended or other informational items.
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IX.C.2. Update on the Superintendent Search Process
Description:
Brian Grabarski and Joan Ensign will provide an update on the superintendent search process.
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X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Curriculum Committee
Description:
Review the minutes from the 09/19/23 meeting.
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X.A.1. Building Goals Update
Description:
The Curriculum Committee reviewed the Building Goals with the building principals at their last meeting. The purpose of this agenda item is for the administration to show the publicly shared goals and priorities and how they are represented on the school district website. This item is for information only.
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X.B. Facility Committee 10/2/23
Description:
Review the minutes from the 10/2/23 Meeting
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X.B.1. Consideration of Solar System at Heritage Elementary
Description:
The purpose of this agenda item is to request approval of a solar system at the new Heritage Elementary. The School Board approved Westphal as the energy services partner at the August School Board meeting. Westphal has prepared options for a solar system for Heritage. You will find an attachment of these solar system options for your review.
The facility committee has been evaluating these options. The committee is recommending approval of the 151kW system, with an infrastructure cost of $9,867 that would allow a system expansion in the future. Motion passed 3-0.
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X.B.2. Consideration of Middle School Special Education Room Project
Description:
The purpose of this agenda item is to request approval of a middle school special education project. Attached please find a quote and additional supporting information for this request.
Tiffany Loken is requesting approval for a project to connect a special education classroom to the restroom. The connection would occur between the rooms instead of requiring students to enter the hallway first before entering the restroom. This request is based on individual student needs and a direct connection between the two spaces would be beneficial. The facility committee is recommending approval on a 3-0 motion.
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X.B.3. Consideration of Softball Field Project
Description:
The purpose of this agenda item is to request approval of a fundraising request from the softball booster group towards the new varsity field improvements. At the August School Board meeting, the School Board approved the softball field lighting project at the current JV field, which followed the recommendation from Rettler to switch the locations of the varsity and JV softball fields. At the September school board meeting, the school board approved additional design work by Rettler on related field improvements like batting cages, pressbox/storage facility, and fencing, etc. The facility committee is recommending approval of this fundraising plan on a 3-0 motion.
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X.C. Budget Committee Meeting 10/3/23
Description:
Review the minutes of the 10/3/23 Budget Committee Meeting.
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X.C.1. Review Tax Levy for 2023-2024
Description:
The purpose of this agenda item is to review tax levy options for the 4th draft of the budget. Attached please find a presentation that administration reviewed with the budget committee. Administration requested a recommendation from the facility committee for development of the 4th draft of the budget. The budget committee recommended continuing with the property tax goal of a consistent property tax amount, which includes utilizing the estimated $1.9 million in additional tax levy credits on a 3-0 motion. Administration will prepare the 4th draft of the budget accordingly.
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X.C.2. Review Budget Plan for Act 20
Description:
The purpose of this agenda item is to review the financial impact of Wisconsin Act 20. Expenditures from this mandate will be funded through carryover funds from the elementary curriculum budget. Attached please find information put together by Amy Johnson, Director of Elementary Curriculum & Instruction. This is an informational item and no action is required.
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X.D. DEI Committee Meeting , 10/3/23
Description:
Review the Minutes from the 10/3/23 DEI Committee Meeting.
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Administrative Reports/Action Items
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XI.A.1. Update on New Middle School Design and Budget.
Description:
Attached please find two presentations:
1.. Overview of the design for the new middle school. Members of the team from EUA will be at the meeting to present the design of the middle school to the Board,prior to it being submitted to the Plan Commission next week. 2. Budget update for the new middle school project. Members of the team from Vogel Bros. will be at the meeting to share the budget update for the middle school project with the Board.
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XI.A.2. Third Friday Count
Description:
The purpose of this agenda item is to review the Third Friday in September count. The third draft of the budget included an estimate of 4,423, which can be compared to 4,406 which was the final count for this year. An increase in open enrollment out students results in the Waunakee resident student count being within one from last year. An increase in open enrollment in students results in additional revenues for the district. Overall, all of the student count information results in a financial impact of less than $25,000.
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XI.A.3. Announcements/Correspondence
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of September 2023. Please feel free to reach out to Allie Dye at alexandradye@waunakee.k12.wi.us if you have any questions.
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of September 30, 2023 and the Cash Reconciliation report for August 2023.
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XII.C. Post Secondary Credit Options
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XII.D. Consideration of School Safety Drills
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XII.E. Gifts and Field Trips
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XII.E.1. Gifts
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XII.E.1.a. Pride Pump Donation - Meffert Oil - $1000
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XII.E.1.b. Harry Voss Memorial from Kurt Breunig - $100
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XII.E.2. Field Trips
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XII.E.2.a. WHS Varsity Dance Team to Rockford IL October 21, 2023
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XII.E.2.b. HS Orchestra - Heiks - Chicago April 25-26, 2024
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XII.E.2.c. National FFA Convention November 1-2023 Indianapolis, IN
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XII.F. Approve Individual Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XII.G. Consideration of proposed Altria settlement
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XIII. BOARD BUSINESS
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XIII.A. Board Correspondence
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Agenda Items for Next Meeting
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XIV.B. Special Meeting - Setting the Tax Levy Meeting.
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XIV.C. Budget Committee
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XIV.D. Co-Curricular Committee
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XIV.E. Curriculum Committee
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XIV.F. Facility Committee
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XIV.G. Human Resources Committee
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XIV.H. Policy Committee
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XIV.I. DEI Committee
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XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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