August 7, 2023 at 7:30 AM - Facility Committee Meeting

Description:  The purpose of this agenda item is to request Facility Committee review of the next list of subcontractors for the Heritage Elementary School Project. Vogel Brothers staff will be in attendance at the meeting to review this list with the committee. Administration is requesting a committee recommendation for the August 14th School Board meeting. 

Description:  The purpose of this agenda item is to request Facility Committee review of a budget update/guaranteed maximum price for the Heritage Elementary School Project. Vogel Brothers staff will be in attendance at the meeting to review the attached presentation with the committee. No action is requested on this agenda item. 

Description:  The purpose of this agenda item is to request Facility Committee review of an easement for the Heritage Elementary School Project. Vogel Brothers and the EUA team have been working with the district and our utility partners to provide utility access to the school site and the surrounding community through the eastern portion of the district property where the new Heritage Elementary School is being constructed. Attached please find the easement document that has been drafted as a result of process.  Administration is requesting a committee recommendation for the August 14th School Board meeting. 

Description:  The purpose of this agenda item is to request Facility Committee review of a dishwasher replacement installation at the Waunakee Middle School. The dishwasher at the Middle School was no longer operating at the end of the school year and the district purchased a replacement dishwasher this summer. The original dishwasher did not include a grease trap which has now become a requirement of state building codes. The installation of a new dishwasher (with the grease trap) would require School Board approval as the cost exceeds $25,000. The cost estimate has been attached. The facility department and the food service department have been working with the Village of Waunakee to determine if the grease trap is required for this dishwasher replacement or if a variance would be provided.  Administration is requesting a committee recommendation for the August 14th School Board meeting. We are requesting approval of the attached cost estimate in case the grease trap is required or is determined to be the better long-term investment. 

Description:  The purpose of this agenda item is to review a report from Rettler on the varsity softball field. As background information, Rettler was previously hired to work with the Village of Waunakee on the design of varsity softball field lighting and the airport ordinance. The design of softball field lights was finalized after the completion of the district's Title 9 audit. However, before proceeding with the lighting project, the softball booster group and coaching staff asked for consideration of moving the softball varsity field from the current location to the junior varsity location. The School Board then approved Rettler to draft a report reviewing the viability of this option. The report is attached for your review. 

In addition to this report, Nick Conrad has had discussions with the softball stakeholders on this potential change of the varsity softball field location. 

Administration is requesting approval of the varsity softball field location change, as well as approval to proceed with the lighting project and related improvements. The lighting project estimate last fall was $175,000 and there is no estimate on the related improvements at this time. Administration is requesting approval of the lighting project so the work can take place this fall and be ready for the spring softball season. 

Description:  The purpose of this agenda item is to review the NAMI preventative maintenance addendum. Attached please find a draft addendum document. The district currently has a contract with NAMI for preventative maintenance on the HVAC system districtwide. The school board has hired NAMI for the HVAC work through the referendum process. District administration has requested NAMI to prepare a preventative maintenance addendum that aligns with the timing and scope of the referendum process. The Facility Committee requested that the addendum document line up with the referendum projects. As a result, NAMI revised the attached document to align with the warranty period for the new Middle School. Administration is requesting consideration of approval of the revised document. 

Description:  The purpose of this agenda item is to consider the selection of an energy services partner for the referendum projects. Attached please find additional information on this topic from Westphal. Westphal has already been approved by the school board for the electrical subcontracting work for the referendum. The Facility Committee did request additional information from Westphal which has been attached. 

The selection of an energy services partner is critical for the following aspects of the referendum projects: 
1) Solar energy project at the new Heritage and Middle School including connecting these projects with opportunities for student learning
2) Evaluate solar energy system at Intermediate
3) Evaluate systems across the district for recommended return on investment projects
4) Assistance with any federal/state grants/initiatives writing processes
5) Electric vehicle charging stations at new schools and evaluation of existing sites
6) Any other energy related services as applicable

District administration has met with Westphal as well as two other firms who specialize in energy services. We are seeking feedback from the committee as to the board's preference for the process of selecting an energy services partner. 

Description: