July 10, 2023 at 8:00 AM - Facility Committee Meeting

Description:  The purpose of this agenda item is to request facility committee review of the next round of bids for Heritage Elementary. Attached please find a list of the recommended bidders, the bid amount, and a comparison to the budgeted amount. The attachment is presented in a different format this month due to the large number of bids. Please reach out to Steve Summers at stevesummers@waunakee.k12.wi.us if you would like any additional information on these bids. Rich Stoffels from Vogel will be at the meeting to review the bids. The August board meeting should be the final round of bids for Heritage as well as the development of the guaranteed maximum price. We can also start the conversation at that time on the topic of reallocating funds from Heritage Elementary to districtwide maintenance. 

Description:  The purpose of this agenda item is to request consideration of additional districtwide maintenance projects. Attached please find the project tracking document with the additional maintenance projects identified on page 2 of the document. John Cramer will be present to review these projects.  Tiffany Loken will also be present to review the middle school restroom project. If approved, these projects will be funded through the districtwide maintenance projects portion of the referendum funds. This topic is on the agenda for the regular board meeting as well.  

Description:  The purpose of this agenda item is to review the NAMI preventative maintenance addendum. Attached please find a draft addendum document. The district currently has a contract with NAMI for preventative maintenance on the HVAC system districtwide. The school board has hired NAMI for the HVAC work through the referendum process. District administration has requested NAMI to prepare a preventative maintenance addendum that aligns with the timing and scope of the referendum process. We are seeking feedback from the facility committee on this topic. 

Description:  The purpose of this agenda item is to consider the selection of an energy services partner for the referendum projects. Attached please find information on this topic from Westphal. Westphal has already been approved by the school board for the electrical subcontracting work for the referendum. 

The selection of an energy services partner is critical for the following aspects of the referendum projects: 
1) Solar energy project at the new Heritage and Middle School including connecting these projects opportunities for student learning
2) Evaluate solar energy system at Intermediate
3) Evaluate lighting system across the district for recommended return on investment projects
4) Assistance with any federal/state grants/initiatives writing processes
5) Electric vehicle charging stations at new schools and evaluation of existing sites
6) Any other energy related services as applicable

District administration has met with Westphal as well as two other firms who specialize in energy services. We are seeking feedback from the committee as to the board's preference for the process of selecting an energy services partner. 

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