June 12, 2023 at 6:00 PM - Regular Meeting

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of  30 minutes.  .  Emailed comments will be shared and reviewed by all the board members but will not be read out loud.

 

Description:  Brian Grabarski, Director of Human Resources, will update the Board and community on the next steps in the Superintendent Search Process.

Description:  The purpose of this agenda item is to request approval of the second draft of the budget for the 23-24 school year. Attached please find the second draft of the budget for your review. Please note that the second draft of the budget is based on the following:
1. The $0/student increase in the per pupil categorical aid, with a $200/student increase in the revenue limit formula
2. An increase in the percentage of State Special Education Categorical Aid to 32.5% (from 30%)
3. The personnel cost line includes an inflationary salary increase of 7.5%, implementation of the teacher and classified staff compensation systems, a 0% increase in dental insurance rates, and a 3% increase for health insurance rates.
4. The capital maintenance projects are funded from Fund 49
5. The second draft includes an increase of 10 FTE, as outlined on page 13 of the document.
6. The debt service fund includes the new debt issued for the $175 million referendum.
7. All of the remaining budget requests have been placed on hold at this time.

The changes for the second draft of the budget include:
1. Grant allocations, if available
2. Updates to the Food Service budget (Fund 50), and other budgets as a result of School Board approved student fees
3. Updates to the gift fund (Fund 21)
4. Updates to the community service fund (Fund 80)
5. Updates to building/department revenue accounts and corresponding expense accounts
6. Updates to interest earnings to reflect actual from 22-23
7. Second draft of the budget is balanced, due to the increased interest revenues

The third draft of the budget in July will include:
1. Any new information on the 2023-25 state budget
2. Grant allocations
3. Staffing updates based on additional schedule changes, reallocation proposals or new positions
4. Updates to the Community Services budget (Fund 80)
5. Updates to the New Teacher program budget (Fund 99)

Please let me know if you have any questions on the second draft of the budget. The budget committee is recommending approval on 3-0 motion. 

Description:  The purpose of this agenda item is to request approval of the lease agreements for the 23-24 school year. Attached please find the lease agreements for your review.

The district currently has leases with the Wisconsin Youth Company (K-4 after-school program for the school year), Dane County (1 office at Heritage Elementary School), and the New Teacher Project (office space at Heritage Elementary School). We are recommending approval of a summer lease for the Wisconsin Youth Company this summer.
 
The administrative recommendation is to approve all four leases at the current rates with the Wisconsin Youth Company lease changing from $2,800 to $2,850 per building as well for summer school, the Dane County lease continuing at $75 per month, and the New Teacher Project lease continuing at $300 per month. The budget committee is recommending approval on a 3-0 motion. 

Description:  The purpose of this agenda item is to request approval of the fund balance classifications. The School Board is annually required to approve fund balance accounts prior to the close of the fiscal year. Attached please find the fund balance accounts that are currently being used, and were last presented to the school board at the conclusion of the 2020-2021 audit. The administration is recommending no changes. Please let me know if you have any questions about the fund balance classifications.The budget committee is recommending approval on a 2-0 motion. 

Description:  The purpose of this agenda item is to request approval of the formal budget change process for the 2022-23 fiscal year. The budget change document is attached. 

All budget revisions are entered into the Skyward Financial System using the Skyward Budget Revision process. The budget revisions for 22-23 include: 

* changes in grant allocations (both Fund 10 and 27)
* changes to the State of Wisconsin Library Aid (Fund 10)
* increase in the district's utilities budget
* increase the district's transportation budget (to reflect the invoices that crossed fiscal years)
* increase miscellaneous revenues such as interest earnings, which had a significant increase from $10,000 to $500,000
* increase state special education categorical aid
* Fund 39 debt service budgets to record the new debt issued related to the November 2022 referendum
* transfer of funds between Fund 10 & 27
*fund 49 capital projects fund to record the transactions related to the November 2022 referendum
*fund 80 to reflect the increased costs of Warrior Media and to add a budget for Communications
*fund 50 to reflect the increased costs of food service operations due to inflationary increases and the final invoice from 21-22 that crossed fiscal years
*fund 21 to reduce revenues to reflect actual activity
*moved $1 million in property tax revenues from fund 39 to fund 10 to reflect the approval of the November 2022 operational referendum question
*added the special education teacher at Heritage to the expenditure budget that was approved in November

The budget committee is recommending approval on a 2-0 motion. 

Description:  The purpose of this agenda item is to request approval of the 2023-2024 facility use fees. Attached please find the proposed facility use fees for the 2023-2024 school year. The budget committee requested to table this agenda item at the May meeting. Administration has updated the 23-24 facility use fees to include the increases in custodial costs from last month, but to remove the facility use fee decreases that were presented last month.  Administration is recommending approval.The budget committee is recommending approval on a 3-0 motion. 

Description:  The purpose of this agenda item is to request approval of the Heritage Elementary School elevator waterproofing, metal framing/drywall, and glass/glazing bids. Attached please find a document with the bids on it.

Randy Guttenburg and Steve Summers had the opportunity to attend the bid day at the Vogel Bros. location to view the process of bidding for the majority of the work at the Heritage Elementary School. Vogel is still vetting many of the bids that were received, and they will be presented at a later date. The masonry bid was approved at the special board meeting agenda on June 5th. In addition to masonry, Rich Stoffels presented the bids from a few additional categories of work at the facility committee meeting. Vogel is requesting approval of these bids at the June 12th board meeting. Information on these bids was shared at the facility committee meeting. Attached please find the bids. The facility committee is recommending approval of the lowest bidder for each category of work on a 3-0 motion.

Description:  The purpose of this agenda item is to request approval of a remodeling project at Prairie Elementary School.  Attached please find a presentation from Dean Kaminski and Katie Schmuck from Prairie Elementary School. Also attached, please find a quote and renderings from Atmosphere, the selected referendum furniture vendor. The presentation identifies the four different classrooms that are included in this project. If approved, the costs for this project would come out of the Prairie allocation for capital maintenance projects from referendum funds. Atmosphere was approved by the board for referendum related furniture purchases.The facility committee is recommending approval on a 3-0 motion.

Description:  The purpose of this agenda item is to request approval of the middle school fire safety project. The facility committee approved the planning of this project during the February committee meeting. The school board approved this project on February 13th. Johnson Controls installed the new fire alarm panel at the middle school over winter break 21-22. Only Johnson Controls can provide the devices and programming for this project. Attached please find the turnkey bid received from Johnson Controls. Facility committee is recommending approval on a 3-0 motion. 

Description:  The three employee guidelines are attached as drafts.  Additionally, a summary document highlighting language changes or additions is available.  Condensing, clarifying, and formatting changes are not noted in the summary document.  All edits are highlighted with colored, underlined text and language deletions are noted with strikethrough. 

The HR Committee advanced the guidelines to the full Board for their approval 3-0.

Description:  The district budget planning process incorporated 7.5% employee wage increases for all employee groups as previously discussed in committee.  The attached information illustrates those associated costs for the three hourly employee groups.

Due to a lack of state budget clarity, the administration is recommending proceeding with initial 23/24 wage increases, only for hourly employees at this time.  

The HR Committee advanced the proposal to the full Board for hourly employees to advance within the schedule based on their hiring anniversary and to increase the system by 6.5% by a 3-0 vote. 

Description:  Administration shared a recommendation for 22/23 base contract adjustments for specific teachers based on the years of experience / degree level points that were awarded to them upon hire. The approximate cost is $150,000. An initial calculation indicates that this is equal to $141,678. This amount may change slightly as the verification of previous education/degrees continues. 

The HR Committe advanced this to the full Board for their consideration on a 3-0 vote.

Description:  Amy Johnson, Elementary Director of Curriculum and Instruction, will present to the Board an update on the District's work within Professional Learning Communities (PLC).  Her report will provide an update and definition of what the work of PLCs entails, and our process for evaluating how our PLCs across the district are operating within an identified framework.

The presentation for this agenda item is attached.

Description:  Lisa Jondle, Director of Student Service, will present to the Board an update on the District and Board's priority related to Social Emotional Learning (SEL).  Her report will provide an update on the SEL focus area for this year, beginning and end of the year data, and a preview of the next steps for 2023-2024. 

The presentation for this agenda item is attached.

Description: 
 

Description:  Attached you will find the 2022-23 Budget Status report as of May 31st, 2023 and the Cash Reconciliation report for April 2023.

Description:  Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of May 2023.

Description:  The purpose of this agenda item is to request School Board approval of the attached 2023-24 Pupil Transportation Handbook.

The handbook is distributed by the District via the building student handbooks. Administration is requesting approval in June so the school buildings can incorporate the Pupil Transportation Handbook into their 2023-24 student handbooks. The majority of the information in the Pupil Transportation Handbook references School Board transportation policies. The Administrative Team has been provided an opportunity to provide feedback on this handbook. One minor change has been included, which is to reference the Student Acceptable Use policy under the Student Ridership Expectations section of the handbook. 

Description:  Attached please find the agreement with Dane County for scholarship funds for driver education for economically disadvantaged students.  We have participated in this program in the past and it has been a success and well received.

Description:  Attached please find the cover memos for the MS and HS Student/Family Handbooks.  The handbooks in their entirety can be found in the Extra Section of BoardBook.