April 10, 2023 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
Description:
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION - PER WISCONSIN STATUTES 19.85 (1)(c)(f) and (g)
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III.A. Review Minutes of March 13, 2023 meeting
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III.B. Review Individual Teacher/Administrator Contract Recommendations, Leave Requests, Resignations and Retirements
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III.C. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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III.D. Review Individual Co-Curricular Contract Recommendations and Individual Coaches Performance Evaluations
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III.E. Review Summer School Contract Recommendations
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III.F. Review and Take Action on Student Discipline/Expulsion Recommendation
Description:
The administrative recommendation will be brought to the Board on Monday night.
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III.G. Discussion with the Board on the District's Status and Response Related to Litigation Involving the School District
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IV. RETURN TO OPEN SESSION - BEGIN REGULAR AGENDA
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V. BOARD DEVELOPMENT WORKSHOP
Description:
If time allows between the Closed Session and the start of the Regular Meeting Agenda, the Board may use this time for Board Development. The topics that may be discussed include student and staff listening sessions, the state budget process, and a report from Brian Grabarski on a staff engagement survey.
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VI. APPROVAL OF MINUTES
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VI.A. Review Minutes of March 13, 2023 Regular Meeting.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of 30 minutes. . Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
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IX. TEACHING STAFF, STUDENTS, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Staff Report
Description:
Members of the WTA will provide an update to the Board from the Teachers.
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IX.B. Student Report
Description:
Isabelle Hahn and Kaden Cerdena are the student representatives from the high school and will be present to report to the board on what is occurring at the high school.
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IX.C. Board Reports/Action Items
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IX.C.1. Individual Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
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IX.C.2. National Teacher Appreciation Week Board Correspondence
Description:
National Teacher Appreciation Week is May 8-12, 2023. Mark Hetzel has been working with Communication Specialist, Anne Blackburn, on a draft correspondence they would like consideration from the Board on sending to all staff during the week of May 8th. Please see the attached draft correspondence. They are seeking board feedback and consideration.
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IX.C.3. Spring Election Update
Description:
The Canvass of the April 4th School Board Election Results will take place on Monday April 10th, with an additional date set for Tuesday, April 11th, to be used if necessary. Rebecca McDonough will announce the final results to the Board and to the candidates once the canvass is complete.
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IX.C.4. Update on the Superintendent Search Process
Description:
Brian Grabarski, Director of Human Resources, will update the Board and community on the next steps in the Superintendent Search Process.
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X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Policy Committee
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X.A.1. Review the minutes from the 3/16/23 & 4/6/23 meetings
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X.A.2. Policies for Discussion, Review & Consideration
Description:
Attached please find the policy summary grid that highlights the input and discussions related to each policy that is on the agenda for the April 10th Board Meeting. The policies up for consideration at the meeting have been through a review by the administration, the committee chair, and the Policy Committee. The administration will provide highlights of the policies being brought forward to the board for consideration, and will answer questions related to the items on the agenda.
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X.A.2.a. 352 Field Trips and Excursions
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X.A.2.b. 352 Rule 1 Field Trip Guidelines
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X.A.2.c. 352 Rule 2 Extended Field Trip or Foreign Study Tour Procedures
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X.A.2.d. 352 Rule 3 Overnight Accommodations on Field Trips.
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X.A.2.e. 352 Exhibit Overnight and Extended Trip - Parental Permission Waiver
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X.A.2.f. 353 Community Resource Person
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X.A.2.g. 353.1 School Volunteers
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X.A.2.h. 353.1 Rule Volunteer Coaches and Activity Advisors/Supervisors
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X.A.2.i. 361 Selection of Textbooks and other Classroom Instructional Materials and Resources
361.1 Exhibit
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X.A.2.j. 362 Library Material Selection
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X.A.2.k. 362.1 Use of Rated Films and A-V Materials.
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X.A.2.l. 363 Special Interest Materials
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X.A.2.m. 362 Library Media Services
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X.A.2.n. 364 LMTC Access
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X.A.2.o. 364 Rule Departmental Guidelines to Ensure Access to IMC
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X.B. Curriculum Committee
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X.B.1. Review the minutes of the 4/4/23 meeting.
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X.B.2. Textbook and Instructional Materials Final Consideration
Description:
Attached please find the list of new textbooks and instructional materials for 2023-2024. This list has been reviewed by the Curriculum Committee and is being recommended to the full board on a 3-0 vote.
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X.B.3. Summer Curriculum Project Requests - Final Consideration
Description:
Attached please find the Summer Curriculum Writing Project Requests. This list of proposed curriculum work was reviewed by the Curriculum Committee and is being recommended on a 3-0 vote to the full board for consideration.
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X.C. Facility Committee Meeting
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X.C.1. Review the minutes from the 4/5/23 Meeting
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X.C.2. 2023-2024 Capital Projects
Description:
The purpose of this agenda item is to review the 2023-24 capital maintenance projects. The Budget and Facility Committees reviewed this topic last month, and indicated a preference to fund capital maintenance projects from Fund 49 (referendum fund), while building up a capital maintenance fund in Fund 10 (general fund). Previously, all capital maintenance projects were funded through Fund 41.
Attached please find a list of 2023-24 capital maintenance projects. Please note that we are still working on obtaining quotes for some of the projects, and we will bring these quotes back to the May committee meeting. The total anticipated requests for 2023-24 will be approximately $525,000, which is the typical annual expenditure for capital maintenance projects. The facility committee is recommending approval of the TLC roofing project and the HS elevator security project on a 3-0 motion. The remaining projects will be brought back to the May meeting after quotes have been received on all projects.
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X.C.3. Heritage Elementary School Bids
Description:
The purpose of this agenda item is to review the concrete reinforcing steel bids. Attached please find a summary of the bids received. Vogel is recommending the bid from Badgerland. The facility committee is recommending the bid from Badgerland for approval on 3-0 motion.
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X.C.4. Middle School Roofing Project
Description:
The purpose of this agenda item is to request School Board approval of a Middle School roof project. The School Board previously approved a
planning process for this project, but the bids have to be brought back to a future meeting for approval. Attached please find the bids that were received. The bids that were presented to the Facility Committee included a full roof replacement for the middle school, including the portions built during the 2005 referendum. Any damaged insulation found during the roof replacement process will have to be replaced as well. The Vogel maintenance list only included the 1992 portion of the roof under the first $6 million of projects. The administration will have to prioritize other projects on the list based on the larger scope of this middle school roof replacement project. The Facility Committee is recommending approval of the project on a 3-0 motion.
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X.D. Human Resources Committee Meeting
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X.D.1. Review the minutes from the 4/5/23 meeting.
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X.D.2. Proposed Modifications to Employee Guidelines Related to Insurance Changes
Description:
The proposed handbook language changes are being presented earlier than the typical handbook timeline in order for rate sheets to be finalized for employee open enrollment and education to occur in the typical annual timeline.
For purposes of aligning benefits to ACA and industry standards, consider changing handbook language to deem only those employees that work 30 or more hours per week eligible for insurance. Current employees working less than 30 hours would be grandfathered with their current level of coverage. For purposes of making hourly employee contributions to insurance more understandable and uniform, decrease the number of contribution levels to three. Employees will be able to receive at least the current employer contribution percentage level for their current insurance coverage within the proposed changes. Structure and costing information is attached.
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Administration Reports/Action Items
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XI.A.1. Referendum Projects Update
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XI.A.1.a. Presentation on Proposed Heritage Interiors.
Description:
On Monday, the administration along with members of the EUA team, will present to the Board the interior finishing plans for the new Heritage Elementary. Also, sample materials for the new school are currently available for your review in the boardroom at Bethel Circle, and they will be available to you through Monday's Board Meeting.
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XI.A.2. Presentation on EduClimber
Description:
The collection, accessibility, and use of student data is important to our work. eduClimber is a data visualization tool that we use to manage and work with our student data.
At Monday's Board Meeting, we will provide a presentation to the Board on what eduClimer is and how we use it. The purpose of the presentation is to share with the Board how instructional decisions are data focused, and how we use data on a daily basis. |
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XI.A.3. Announcements
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of March 2023.
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
Attached you will find the 2022-23 Budget Status report as of March 31st, 2023 and the Cash Reconciliation report for February 2023.
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XII.C. Safety Drills Report
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XII.D. Consideration of Part Time Open Enrollment application
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XII.E. 2023-2024 Dane County New Teacher Project Shared Service Contract
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XII.F. Consideration of the 2023-2024 CESA 2 Contract
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XII.G. Gifts and Field Trips
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XII.G.1. Gifts
Description:
Meffert Oil - Pride Pump Campaign - $1000.00
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XII.G.2. Field Trips
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XII.G.2.a. Middle School DC Trip Approvals
Description:
In an effort to streamline the request and approval process for the 8th Grade DC Trip, please find three requests for your consideration.
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XII.G.2.b. Choir New York Trip March 2024
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XII.G.2.c. Pathways Career Conference to Chicago Il. April 11, 2023
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XII.G.2.d. WHS Science Club - Chicago Il 4/29/23
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XII.G.2.e. DECA Orlando FL April 21-26, 2023
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XII.G.2.f. Proposed France Trip Summer 2024
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XII.G.2.g. Physics Lab Trip to Great America May 19, 2023
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XII.G.2.h. Physics II to EMDC Championships Anoka, Minnesota April 20-21, 2023
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XII.G.3. Consideration of the 2023-2024 CESA 5 Contract
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XII.H. Approve Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XII.I. Approve Summer School Contract Recommendations
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XIII. BOARD BUSINESS
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XIII.A. Board Reorganization
Description:
For the Board Reorganization, Rebecca will provide all Board Members with a document to choose their committee preferences.
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XIII.B. Correspondence
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Agenda Items for Next Board Meeting
Description:
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XIV.B. Special Meetings
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XIV.C. Budget Committee
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XIV.D. Co-Curricular Committee
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XIV.E. Curriculum Committee
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XIV.F. Facilities Committee
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XIV.G. Insurance Committee
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XIV.H. Human Resources Committee
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XIV.I. Policy Committee
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XIV.J. DEI Committee
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XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under Agenda Item III
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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